April 27, 2015 Colleen Mullery Sr. AVP, Faculty Affairs & Human Resources

C. Mullery, April Who Submits an Electronic RTP File? Required to submit an electronic file:  Probationary faculty unit employees hired effective AY 2014/15 or later  Tenured faculty unit employees submitting files for promotion during AY 2017/18 or later  Temporary lecturers undergoing Range Elevation review May choose to submit an electronic file:  Probationary faculty unit employees hired prior to AY 2014/15  Tenured faculty unit employees submitting files for promotion during AY 2015/16 or AY 2016/17

 Section 1 - Index of materials submitted for evaluation. 11.7, 15.9  Section 2 - Pertinent documents concerning original appointment, subsequent retention tenure and promotion; evaluations of leaves intended to count as time in academic rank; and clarification of the terminal degree status if not readily apparent. Tenured faculty need not include data from before their last promotion.  Section 3 - Initiating unit and college personnel policies and procedures, and Department/Unit RTP Criteria and Standards.  Section 4 - Personnel Data Sheet (PDS) and Professional Development Plan (PDP).  Section 5 - Evaluation materials provided by evaluating committees and administrators rather than the candidate a  Section 6 - Evaluative letters that address areas of performance from faculty and professional colleagues (on and off campus), administrators, staff, and other relevant individuals (non-students).  Section 7 - Evidence of teaching effectiveness/librarianship/counseling effectiveness (in addition to collegial letters).  Student letters, identified by name b  Student evaluation data collected as part of the classroom student evaluation process a  Any other relevant evidence.  Section 8 – Non-evaluative evidence of scholarly/creative activities.  Section 9 – Non-evaluative evidence of service. C. Mullery, April

 Prepare last  Specifies content of each WPAF section  Align with tabbed dividers of file  May cut Section 1 Index and paste relevant sections at the front of Sections 2 through 9  List all items in reverse chronological order  Index of Supplemental Materials (if applicable)  For eWPAF, Index of Supplemental Materials is required, no other index of materials needed C. Mullery, April

5 (4) Candidates shall submit for evaluation examples of materials which support performance areas. (a) An index to such materials, which is section 1 of the WPAF, shall be prepared with a duplicate in the Personnel Action File (b) These materials shall be retained by the IUPC and not forwarded to higher committees or administrators unless specifically requested. (c) Personnel committees or administrators may request an external review of supporting materials d (1) The request shall document the need for an outside review d (2) The request must be approved by the President, with the concurrence of the candidate d

 Initial Appointment letter  Subsequent retention documents  All recommendation letters from previous performance reviews and periodic evaluations.  Professional, Sabbatical, and/or Difference in Pay (DIP) leave approvals and report of activities  Tenured faculty need not include materials from before their last promotion (with exception of initial appointment letter), but should include student evals and activities not represented in previous performance review. C. Mullery, April

 Department Personnel Policies and Procedures  College Personnel Policies and Procedures  Approved Department Criteria and Standards  (see for listing of approved standards)  Public announcement posts of pending personnel action  Invitation for collegial class observations (preferably distributed by Dept Chair or Personnel Committee Chair) C. Mullery, April

 Personnel Data Sheet (PDS)  Updated every year a WPAF is submitted  Do not include previous PDS  Professional Development Plan (PDP)  PDPs are created by probationary faculty every two years regardless of RTP cycle C. Mullery, April

 Complete the Template  Follow the Directions  Cite accomplishments once  Reverse Chronological order  Cross reference as appropriate  Insert evidence in WPAF Sections 7, 8 or 9 as appropriate  Display teaching assignments in table format  Describe courses taught – once C. Mullery, April

 Include Teaching Philosophy  May comment on innovative teaching pedagogy  May comment on student evaluations – providing context as appropriate  May comment on methods used to improve teaching C. Mullery, April

 Scholarly/Creative Activities  Completed work  Use correct/complete citations  Note intended audience  Work in Progress  Describe status of completion  Provide estimated date of completion  Note intended audience  Insert non-evaluative evidence of scholarly/creative activities into Section 8 C. Mullery, April

 Assigned time vs. non-assigned duties/service  What is Service? – some examples:  University, college, department committee work  Reviewer of manuscripts  Guest lecture at K-12 school  Insert non-evaluative evidence into Section 9 C. Mullery, April

 What is not Service?  Attending regular department, all-college meetings  Attending convocation and/or commencement  Attending Faculty, Staff, or Student award ceremonies  Writing collegial letters or student recommendations  Attending department picnic C. Mullery, April

 This section will be empty when you submit your file to the Department Personnel Committee  Recommendation letters written for the current review are inserted/uploaded into this section of the file C. Mullery, April

 No student letters  Collegial/Evaluative letters that address areas of performance from faculty and professional colleagues (on and off campus), administrators, staff, and other relevant individuals (non-students)  All letters from the review period are included  All letters must be signed by the sender in accordance with current university standards  Reverse chronological order C. Mullery, April

 Formatting for Section 6: WPAF C. Mullery, April  Formatting for Section 6: eWPAF

 Signed Student letters, identified by name and date  May include former as well as current students and alumni  All Course Evaluations by Students (CEbS)  Remember that you may provide context for student evals, as appropriate, in Personnel Data Sheet (PDS)  Any other relevant evidence C. Mullery, April

 Section VII.A.1.c.--Performance Review, Student Evaluation: Due to the potential for the perception of a conflict of interest, candidates shall not request signed student letters from current HSU students or from students working under them. It is the responsibility of the IUPC to make requests for signed student letters on behalf of the candidate. A candidate shall not be penalized for the lack of such letters; in such a case, anonymous student course evaluations shall be considered as sufficient student commentary on teaching. C. Mullery, April

 Section VIII.B.3.b. – Peer Review Committees, IUPC, Procedures: The IUPC shall invite written statements from the candidates’ current HSU students and current student employees to ensure that there is adequate notification and opportunity for substantive student evaluation. C. Mullery, April

 Cross-reference to Section 6 which lists evaluative letters related to scholarship  Conference presentation flyers, brochures, etc.  Invitations to present  Book contracts  Etc. C. Mullery, April

 Cross-reference to Section 6 which lists evaluative letters related to service  Committee appointment letters  Certificates of participation (e.g., faculty development seminars)  Community service acknowledgements  Thank you notes C. Mullery, April

 If you are submitting a paper file, use a good, large, sturdy, three-ring binder  Label your Binder  Name, Date, Personnel action sought  Retention  Tenure/promotion  Promotion  Be sure to review your official Personnel Action File (PAF) to insure that you have all appropriate documents for your WPAF  Insert a log at the front of the binder – two sheets  Insert WPAF cover sheet C. Mullery, April

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 RTP Handbook: dbook-1415.pdf dbook-1415.pdf  RTP Web Page:  Electronic Resources for RTP: _Resources_for_RTP.pdf _Resources_for_RTP.pdf  UFPC Web Site: C. Mullery, April