1 March 19, 2013 Robin Harrington, Specialist Workforce and Economic Development Division California Community Colleges Chancellor’s Office CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Deputy Sector Navigator Package RFA Bidder’s Conference

2 Bidder’s Conference Overview California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Format of Bidder’s Conference ●Muting of Participants ●Overview of RFA Instruction, Terms & Conditions ●Questions & Answers ●Clarification Questions: Abigail Sifrit

3 B. Program Overview California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students SB 1402 (Lieu) Economic and Workforce Development Program Authorized an additional 5 years SB 1070 (Steinberg) Career Technical Education Pathway Program Overview Authorized until June 30, 2015

Funding Package ●SB 1402 Deputy Sector Navigator grant $200,000 (requires dollar-for-dollar match) ●SB 1070 In-region Investments $100,000 (no match required) RFA Identification: (66 Maximum Awards) Advanced Manufacturing Sector (Maximum Awards: 9) Advanced Transportation & Renewables Sector (Maximum Awards: 4) Life Sciences/Biotechnology Sector (Maximum Awards: 2) Agriculture, Water, & Environment Technology Sector (Maximum Awards: 5) Health Sector (Maximum Awards: 10) Global Trade & Logistics Sector (Maximum Awards: 10) Information & Communication Technologies (ICT)/Digital Media Sector (Maximum Awards: 10) Small Business Sector (Maximum Awards: 10) Energy (Efficiency) & Utilities Sector (Maximum Awards: 3) Retail Hospitality/Tourism/Learn and Earn (Maximum Awards: 3) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students C. Categories for which Funding is Available

● Only California Community College districts are eligible to apply. ●Only those applicants that have a Deputy Sector Navigator candidate identified may apply. ● Applicants will match one of the priority or emergent sectors chosen by the region in which the applicant is applying and the fiscal agent is one of the Districts within that region. ●In order to be eligible for funding an application must meet a minimum score of 75 points. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students D.Eligibility

●Only those applicants that have the Deputy Sector Navigator candidate identified may apply. ●The Chancellor’s Office reserves the right to review and approve the Deputy Sector Navigator selection within the application. ●At the discretion of the Chancellor’s Office, an interview may be required with the Deputy Sector Navigator candidate prior to final selection. ●The Deputy Sector Navigator role is expected to be a single individual in a full-time position (no less than 80%). ●The Chancellor’s Office reserves the right to evaluate the Deputy Sector Navigator by using feedback from Quality of Service Measures using a CCCCO-provided evaluation instrument. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Deputy Sector Navigator

●July 9, 2013 to June 30, 2014 is the performance period of this grant. ●No extensions will be granted for this funding. ●Application may be renewed for an additional four years depending upon successful completion of required outcomes and availability of funding. ●Year one of the performance period will be considered a time for setting up accountability structures by the Chancellor’s Office and grantees. ●By the end of year two, for those grants renewed, the Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students E.Performance Period

If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so. Contact person for these Instructions and/or RFA Specification is: Abigail Sifrit (916) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students F. RFA Clarification

●Follow the format and sequence instructions (in order to receive the highest possible score). ●To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied. ●The RFA Specification and Appendix B forms will be used as tools. ●Computer facsimiles of the forms in Appendix B may be used, but under no circumstance may the language on these forms be altered. Any application using altered language on the forms may be disqualified. ●Grant applications are scored based on a maximum of 100 points as indicated on the table to the right. ●A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students G.Application Format & Instructions Need10 Response to Need10 Annual Workplan30 Application Budget/Budget Detail 10 Project Management20 Dissemination5 Feasibility of the Project15 Total Points100

All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit. ●Face Sheet ●Cover Letter ●Contact Page ●Application Abstract (One page) ●Table of Contents ●Need (5 pages,10 points) ●Response To Need (7 pages,10 points) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students G. Application Format & Instructions (Continued)

●Workplan (30 points) ► Objectives ► Activities ► Timelines ► Responsible Person(s) ► Performance Outcomes ► Funding Source ► Metric Number(s) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students G. Application Format & Instructions (Continued)

Workplan Funding Source Objective 1DSNIRI Activity 130%20% Activity 235%15% Total by Objective65%35% California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 12 DSNIRI Objective 1 Activities %10% Objective 2 Activities %10% Objective 3 Activities %5% Objective 4 Activities 1-3 5% Objective 5 Activities 1-3 Total Across All Objective 15% 65% 5% 35%

Workplan Funding Source (Continued) Objective 1DSNIRITotal Percentage Activity Activity California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 13

Workplan Funding Source (Continued) QUESTION: The columns should contain the percentage of time a designated individual is working on something shown in the Activities column and being charged to that one of the two pots of money. If that’s correct, the percentages for a single pot could total more than 100%. For example: Sector Navigator planning 50% Staff Aide 50% Software Developer 20% Brochure Production 30% Total 150% ANSWER: You are correct in how we expect you to determine percentage of time in each activity. However we will not be using these percentages to check if you budgeted correctly but an overall view of which funding source is paying for which activity. We want an activity to take no more than 100% of time. So to do that you would take the percentages you gave above and divide them by the total percentage of 150%. Using that instruction the following percentages would be applied and equal 100%. Sector Navigator planning 33% Staff Aide 33% Software Developer 14% Brochure Production 20% California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 14

●Application Budget/Budget Detail (10 points) ► Budget Detail Sheets ► Budget Summary ► Indirect Administrative Costs ► Travel ► Deputy Sector Navigator Fund Allocation California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students G. Application Format & Instructions (Continued)

●Project Management Plan (5 pages, 20 points) ●Dissemination (1 page, 5 points) ●Overall Feasibility of the Project (15 points) ●Application Procedures California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students G. Application Format & Instructions (Continued)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students H.Rejection of Application ● Application is not received by 5 p.m. on Friday May 3rd, 2013 at ●Application is sent to wrong address ●Application is sent in multiple s ●Application has the wrong RFA Grant Number (anywhere in the application) ●The fiscal agent is not a Community College District and/or not within the applied for region. ●The application does not match a sector identified in the region applied for. ●Application is missing any of the required components: ► Cover Letter ► Contact Page ► Application Abstract ► Table of Contents ► Need ► Response to Need ► Annual Workplan ► Application Budget Summary ► Application Budget Detail Sheets ► Out-of-State Travel Request (if applicable) ► Project Management ► Dissemination ●The Deputy Sector candidate has not been determined ●The Deputy Sector candidate does not meet a single individual in a full-time position (no less than 80%) ●Narratives exceed maximum page limit ●Application Budget Detail or the Budget Summary Sheet exceed the total allocation ●Dollar-for-dollar match is not met ($200,000minimum) if all funding is requested since the hub allocation requires no match

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students I. Calendar of Key & Reporting Dates Key Dates March 7, 2013RFA Released March 19, 2013Deputy Sector Navigator Bidder’s Conference May 3, 2013Deadline for Submitting Application June 21, 2013Notification of Intent to Award July 5, 2013Appeal Deadline July 9, 2013Grant Commencement Reporting Dates October 25, 20131st Quarter Year-to-Date Expenditure and Progress Report due January 25, 20142nd Quarter Year-to-Date Expenditure and Progress Report due April 25, 20143rd Quarter Year-to-Date Expenditure and Progress Report due and Last day for workplan amendments June 30, 2014Projects Completed July 25, 20144th Quarter Year-to-Date Expenditure and Progress Report due August 31, Final Performance Reports and Final Report of Expenditures due

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Request for Applications Specification RFA Specification RFA Title: Deputy Sector Navigator Package Grant Funding Source:SB 1402 – Economic and Workforce Development Program SB 1070 – Career Technical Education Pathways Program Funding Period: July 9, 2013 through June 30, 2014 Total Funds Available: $300,000 Deputy Sector Navigator $200,000 (requires dollar-for-dollar match) In-region Investments $100,000 (no match required) Required Match: $200,000 Number of Awards: $19,800,000 (66 maximum awards x $300,000) ●Background ●Need ●Response to Need ●Objectives ●Project Management Plan ●Reporting Requirements ► Year-to-Date Expenditure and Progress Report ► Accountability Reporting ●Reference Materials ●Terms and Conditions

● Article I Program-Specific Legal Terms and Conditions ► Cost and Payments ► Budget Changes ► Application Amendment Requests ► Reporting ● Articl e II, Standard Legal Terms and Conditions California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Appendix A Legal Terms and Conditions

●Application Checklist Deputy Sector Navigator Package ●Contact Page ●Annual Workplan ●Application Budget Summary ●Application Budget Detail Sheet ●Application Budget Detail Sheet - Match ●Application Budget Detail Sheet (Format Example) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Appendix B Application Forms

●Determining Allowable Costs ●Permissive Activities 1402 ●Permissive Activities 1070 ●Matching Costs ●OMB Circular A-110 ●Deputy Sector Navigator (Allocation of Available Grants) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Appendix C Guidelines, Definitions and Allowable Expenditures

●Background ●ARCDC 2.0 Framework ●Measures California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Appendix D Common Metrics and Accountability Measures

Contact Information Thanks for your participation For Questions or Clarification Contact Abigail Sifrit (916) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 24