We Build Our Relationships …One Client at a Time Law Firm Joint Ventures Joint Venture and Teaming Arrangements February 28, 2013 Construction Opportunities Conference David Rose Principal Attorney Rose Consulting Law Firm SAME National Industry Small Business Advocate of the Year Global International Magazine Government Contracts Law Firm of the Year

We Build Our Relationships …One Client at a Time Law Firm What is a small business?  Organized for profit  Place of Business in the U.S., operates primarily in the U.S., or makes a significant contribution to the U.S. economy (taxes, use of American products/labor)  Does not exceed the small business size standard for the procurement.  Each North American Industrial Classification System (NAICS) Code has a small business size standard. 13 CFR

We Build Our Relationships …One Client at a Time Law Firm NAICS Codes and Size Standards  Sector 23 – Construction  Subsector 236 – Construction of Buildings  New Single-Family Housing Construction (except Operative Builders) $33.5  New Multifamily Housing Construction (except Operative Builders) $33.5  New Housing Operative Builders $33.5  Residential Remodelers $33.5  Industrial Building Construction $33.5  Commercial and Institutional Building Construction $33.5  Subsector 562 – Waste Management and Remediation Services  Solid Waste Collection $12.5  Hazardous Waste Collection $12.5  Other Waste Collection $12.5  Hazardous Waste Treatment and Disposal $12.5  Solid Waste Landfill $12.5  Solid Waste Combustors and Incinerators $12.5  Other Nonhazardous Waste Treatment and Disposal $12.5  Remediation Services $14.0  Except, Environmental Remediation Services500  Materials Recovery Facilities $12.5  Septic Tank and Related Services $7.0  All Other Miscellaneous Waste Management Services $7.0

We Build Our Relationships …One Client at a Time Law Firm Engineering NAICS/Size Standards  Sector 54 – Professional, Scientific and Technical Services  Subsector 541 – Professional, Scientific and Technical Services  Offices of Lawyers $10.0  Title Abstract and Settlement Offices $10.0  All Other Legal Services $10.0  Offices of Certified Public Accountants $19.0  Tax Preparation Services $19.0  Payroll Services $19.0  Other Accounting Services $19.0  Architectural Services $7.0  Landscape Architectural Services $7.0  Engineering Services $14.0  Except, Military and Aerospace Equipment and Military Weapons $35.5  Except, Contracts and Subcontracts for Engineering Services Awarded Under the National Energy Policy Act of 1992 $35.5  Except, Marine Engineering and Naval Architecture $35.5  NAICS codes , , , , , – A firm is small if, including its affiliates, it is primarily engaged in the generation, transmission, and/or distribution of electric energy for sale and its total electric output for the preceding fiscal year did not exceed 4 million megawatt hours.

We Build Our Relationships …One Client at a Time Law Firm Size must include Affiliates  What is an Affiliate?  When one controls or has the power to control another.  Common ownership  Common control  Common management  Identity of Interest (family members, common investments, dependant through contractual relationships)  Newly organized concerns  Joint Ventures 13 CFR

We Build Our Relationships …One Client at a Time Law Firm What other issues can create Affiliation?  The ownership Structure  Who are the other owner(s) besides the 51% owner?  Are they owner(s) of other companies?  Are they companies themselves?  Are they in the same or similar line of business?  Look at the Operating Agreement or By-Laws  Are there shared control arrangements?  Do managers in the LLC or board members (Inc.) share decision making?  What about negative control issues – Can a manager or board member block a quorum by not attending a meeting?  Does the firm unduly rely on another for materials or subcontracts (like an unofficial mentor)?  SBA uses a totality of the circumstances review, so generally no one factor may determine affiliation although it can. 13 CFR

We Build Our Relationships …One Client at a Time Law Firm Joint Ventures  A joint venture is an association of individuals and/or concerns with interests in any degree or proportion by way of contract, express or implied, consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.  This means that the joint venture entity cannot have more than 3 contracts over a two year period, starting from the date of the submission of the first offer (3-in-2 rule). 13 CFR (h)

We Build Our Relationships …One Client at a Time Law Firm Joint Venture vs. Prime/Sub Relationship  SBA affiliation regulations purposely do not define “teams” or “teaming agreements”  Joint Ventures  Formal joint venture (Separate legal entity, such as LLC)  Informal (no new entity formed)  Prime Subcontractor Relationships

We Build Our Relationships …One Client at a Time Law Firm Teaming Arrangement: FAR “Contractor Team Arrangement,” as used in this subpart, means an arrangement in which—  Two or more companies form a partnership or joint venture to act as a potential prime contractor.  A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

We Build Our Relationships …One Client at a Time Law Firm What are the Benefits?  General benefit for all concerns, both large and small:  The joint or team is able to compete for larger, more technically complex contracts by combining the capabilities and past performance of various team members. FAR 9.601

We Build Our Relationships …One Client at a Time Law Firm Joint Venture Exceptions to Affiliation  A joint venture is a small business concern, when the combined revenue/employees of all joint venture partners do not exceed the small business size standard.  Exception, a joint venture is considered small, when each joint venture partner is small and if:  The procurement is bundled; or  For a procurement having a receipts based size standard, the dollar value of the procurement exceeds ½ the size standard; or  For procurements having an employee based size standard, the dollar value of the procurement exceeds $10 million. 13 CFR (h)(3)

We Build Our Relationships …One Client at a Time Law Firm Points for Prime/Sub Relationships  Agencies may consider an offeror’s subcontractor’s capabilities and experience under relevant evaluation factors, where the RFP does not prohibit the consideration of a subcontractor’s experience in the evaluation of proposals (Roca Management Education & Training, Inc., January 15, 2004, GAO, B ).  The prime contractor is solely responsible for meeting all contract requirements, including the Limitations on Subcontracting percentage.  Must watch out for Ostensible Subcontractor relationship with its subcontractor(s).

We Build Our Relationships …One Client at a Time Law Firm What is an Ostensible Subcontractor?  An ostensible subcontractor is a subcontractor that performs primary and vital requirements, or a subcontractor upon which the prime contractor is unusually reliant.  A contractor and its ostensible subcontractor are treated as joint venturers, and therefore affiliates, for size determination purposes. 13 CFR (h)(4)

We Build Our Relationships …One Client at a Time Law Firm When is one Ostensible?  The SBA originally came up with what we refer to as the 7 factor test. Although they use the “Totality of the Circumstances” test now, we will see in decisions by the GAO, Claims Courts and others grappling with the Ostensible Subcontractor issue, the 7 factor test being frequently referred to. So, to give you some point of reference, I am going to list the 7 factors here.  (1) who will manage the contract  (2) which party possesses the background and expertise necessary for contract performance  (3) which party chased the contract  (4) the degree of collaboration in preparation and submission of the competitive proposal  (5) whether there are discrete tasks to be performed by each of the teaming partners, or whether there is instead commingling of personnel and resources  (6) the relative amount of work to be performed by each teaming partner  (7) which party will perform the more complex and costly contract functions. D.P. Associates, Inc., No. 2719, Aug. 7, 1987 These factors are not weighed equally, and not one of them is a conclusive test of unusual reliance.

We Build Our Relationships …One Client at a Time Law Firm Morris-Griffin v. C&L Service Corporation = Ostensible Subcontractor  Recent Case on Affiliation and Ostensible Subcontractors – Griffin_v.pdf Griffin_v.pdf  Morris ‐ Griffin v. C&L Service Corporation, 2010 WL (E.D. Va)  Large HUD loan processing company teamed with janitorial 8(a) company to win 8(a) set-aside contract to process loans for HUD – found to have fraudulently circumvented the SBA rules by using a nominal 8(a) contractor.

We Build Our Relationships …One Client at a Time Law Firm Points for Joint Ventures  Do not violate the “3-in-2 rule” – three contracts won in a two year period, by the same joint venture entity.  If you violate the rule, general affiliation will be found.  13 CFR (a) requires formal approval by SBA of all joint ventures pursuing 8(a) contracts.  Performance of work requirements apply to cooperative efforts of the joint venture entity.

We Build Our Relationships …One Client at a Time Law Firm Formal 8(a) Joint Ventures  For competitive 8(a) procurements that meet 13 CFR (b)(1)(ii):  8(a) firm can joint venture with one or more other businesses and the joint venture is considered small, so long as each is small under the size standard for the procurement, and;  The size of at least one 8(a) member of the joint venture must be less than ½ the size standard for the procurement.

We Build Our Relationships …One Client at a Time Law Firm Formal 8(a) Joint Ventures (cont’d)  For joint venture between 8(a) protégé and SBA approved mentor:  The joint venture is considered small, so long as the 8(a) protégé is small for the procurement. 13 CFR (b)(3)  The joint venture may bid as a small business on any federal prime procurement. 13 CFR (h)(3)(iii)

We Build Our Relationships …One Client at a Time Law Firm Formal 8(a) Joint Ventures (cont’d)  For any 8(a) joint venture between 8(a) business and another firm to perform an 8(a):  If the JV is populated, then the 8(a) firm must perform 40% of the work of the JV and none of the work may be subcontracted out to JV members.  If unpopulated (other than admin personnel), then the 8(a) prime must perform 40% of the work performed by the total amount of work subcontracted to members of the JV. 13 CFR (d)

We Build Our Relationships …One Client at a Time Law Firm Lets Talk about HUBZone JVs  A HUBZone can only joint venture with another HUBZone  You do not need to go through formalization of the HUBZone process for the JV  The same rules apply so far as size of each business  The aggregate of the HUBZone firms in the JV must meet the applicable Limitations on Subcontracting. 13 CFR §

We Build Our Relationships …One Client at a Time Law Firm Lets Talk about WOSB JVs  51% of the net profits earned by the joint venture must go to the WOSB  Final Records to be retained by the WOSB  A copy of the JV must be provided to the CO.  WOSB partner must be managing member  Employee of WOSB must be the project manager  Specify the responsibilities of the Parties with respect to contract performance, sources of labor and contract negotiation  Meet applicable Limitations on Subcontracting 13 CFR § (c)

We Build Our Relationships …One Client at a Time Law Firm Where Can I Find the CFR? Federal Regulations (CFR) on-line:  Size regulations CFR Part 121 8(a) & SDB regulations CFR Part 124 Government Contracting Programs – 13 CFR Part HUBZone Program – 13 CFR Part 126 Service Disabled Veteran Program – 13 CFR 125 Women-Owned Small Business Program-13 CFR 127

We Build Our Relationships …One Client at a Time Law Firm David A. Rose Principal Attorney (678) Rose Consulting Law Firm If you have additional questions, please contact Dave directly: SAME National Industry Small Business Advocate of the Year Global International Magazine Government Contracts Law Firm of the Year (GA)