Users Group November 30, 2011

Users Group Meeting Agenda Agenda – Preparing for January, 2012 – Metrics – Community of Science – Ming-Hui Chou – eSirius Demo: Setting up accounts – Joanne Drew, ULAR – Known Issues – Open floor to Q&A and discussion NSF and PD notifications, how much is too much and how often is too often? Dealing with college internal deadlines Finalize button: Who, what, where, when and how? Supporting vs Temple Documents: Whats the difference?

UGM: Preparing for January “…This was my first grant sent from Temple and I found the process far easier and more flexible than in my previous Institution; I attribute this efficiency to the good will of the people who assisted me but also to the user-friendly software for the online management of the application. I look forward to learn more about all the possibilities of the software you have established, but just the fact that at 3.00 AM I could up-load my science was beautiful……”

UGM: Preparing for January January 2012 eSPAF will be mandatory All submissions will be done using PD Exceptions to the rule – Program projects – Transfers – Non-competitive renewals* – Where opportunity specifically indicates a paper submission* Clarifications to the rule – NSF will be treated like a non-Federal submission?** * These will be addressed in coming months ** Until NSF complies with OMB guidance

UGM: Preparing for January Resources available to you and your colleagues Documentation website

UGM: Preparing for January Resources available: Video Tutorials and Documentation

UGM: Preparing for January Resources available: Training in a variety of flavors Remotely via the web – Personalized webinars for your department or individuals or groups of individuals – Sessions last from minutes – People can log in from anywhere to participate – Conference call line or chat room communications In Person – Hands on or hands off – Personalized to your department and sponsors – Hands-on sessions from minutes – Hands-off sessions from minutes (depending on size of group) One on one with faculty or administrators Webapalooza – December 15 th 9 AM to Noon No matter what your training parameters are, there is a plan for you!

UGM: Preparing for January Resources available: After January 1 st Ongoing training through the year Ongoing support through the year Bi-Weekly Webinars Webapalooza – December 15 th 9 AM to Noon

UGM: Metrics Proposals Successfully Submitted: ~ 2,000* eSPAFS Completed and Routed: 260 Number of Non-NIH Federal Submissions: ~ AHRQ- Air Force - Bureau of Health Professions - Agriculture/NIFA - DARPA- Defense Threat Reduction Agency - Dept of Defense- Dept of Education - Army- ONR - Dept of Energy- Dept of Justice Number of non-Federal Proposals routed: ~ 35 * There is a story here

UGM: Community of Science Community of Science is back – New “Pivot” to be released in January of 2012 – CoS strengths added to SPIN strengths for greater toolkit for faculty – Demo by Ming-Hui Chou

UGM: eSirius Animal Ordering eSirius – Web-based animal ordering system – Going live in December 2011 – Protocol information fed from Lab Animals System – Functions Running animal inventory counts Import of valid protocols from Key personnel can order animals Can only order approved animals from protocol – Based on species and pain level Export of monthly chargest sent to Banner Demo of setting up Banner accounts – Joanne Drew, ULAR

UGM: Advisory FedNonFederalBudget form for some Non-NIH submissions – Known bug in our software. – If you find a proposal using this form, you must submit using Adobe Forms and a paper SPAF.

UGM: Advisory Uploading Spreadsheets. Be sure to save your spreadsheets in either.xls or.xlsx format before uploading to Spreadsheets with macros will cause issues viewing during the routing process.

UGM: Open Forum Discussion Agenda – NSF & PD – notifications, how much is too much and how often is too often? – Dealing with college internal deadlines – Finalize button: Who, what, where, when and how? – Supporting vs Temple Documents: Whats the difference?

UGM: Forum NSF & PD National Science Foundation – One of our larger potential sponsors (51 submissions last FY) – Will be able to submit system-to-system when we move to version , early – NSF has finally admitted they do NOT want to limit submissions to FastLane – But until that time, 2 options Treat NSF using the NonS2S Formset – Other institutions are using this method – Manually set up a proposal to select NSF then require a minimum amount of information to complete the eSPAF, attach documents and submit for internal approval Keep NSF on list of exemptions to electronic eSPAF and rely on data entry from hardcopy spaf and using “sneaker net” for routing – Decision will be made internal to Sponsored Programs but input is welcome. – Demo

UGM: Forum Notifications Notifications – We have control over how often s are sent for reviewing proposals – Current settings Based on how close the deadline is.

UGM: Other Forum Topics Dealing with college internal deadlines – How does the plan complicate the SPA deadline and school deadlines? Finalize button: Who, what, where, when and how? – Who should complete it, when and how? Clinical Trials and the eSPAF Supporting vs Temple Documents: Whats the difference?

UGM: Q & A Questions/Concerns/Issues?

UGM: Next Meeting Look for the eRA Listserv for information on the next UGM meeting. Send and to In the body of the enter Subscribe era yourfirstname yourlastname