Greg Harris President & CEO

We Can Work It Out Establishing the World’s First Rock and Roll Library

Jennie Thomas Head Archivist

 Move collections  Create policies, procedures, workflows  Finding aids for first 1,000 l.f. of priority collections  Determine best ACMS

 2,500 l.f.  4 different locations

 No or partial records  Incomplete agreements  Reboxing

LIBRARY  Commercial publications ARCHIVES  Everything else! MUSEUM  3-D

 Archival content management system  The Museum System  Archivists’ Toolkit

 1601 l.f. processed  362 collections  45% unprocessed  108 researchers  375 reference requests

 Collecting policy  Revised standards  ArchivesSpace  Records management  Digitization  Linkage of finding aids to digital objects

Adam Wead Systems and Digital Collections Librarian

 No ILS  No archival processing software  No preservation storage  No digital initiative

 Bundled solutions are expensive  Innovative & ExLibris  Vendor products didn't fit our needs for video  Uncompressed video, PBCore metadata  Partnered with Case to become an affiliate  Chose Archivist's Toolkit for our processing software

 Video was the priority: induction ceremonies  Required lots of storage and specialized processing  Opted for the Fedora repository architecture  Flexibility with storage systems and metadata standards  Chose a vendor to digitize our tapes

 Fedora is only a backend  Needed a web-based interface to manage, catalog and ingest content  Hydra gives you the ability to manage Fedora within a web framework:  Ruby on Rails + Solr + Blacklight

 Initial estimates were for 250 TB of data with expansion over time  Required two off-site copies, geographically separated  Cloud storage was too expensive at the time--probably still is  HSM solution: combines hard disk and tapes  Multiple tapes are stored offsite: Museum downtown, and Iron Mountain in PA

 Three data types: MARC, EAD, PBCore  Funneled into one datastore: Solr  Interface to sSolr for library data: Blacklight  EAD are separated into multiple item-level records for better searching  All content in Hydra is item-level

 Image digitization workflow and processing: 4 TB 90,000 image backlog  An institutional repository for the Rock Hall  Extending Hydra's capabilities with other institutions’ solutions

Amanda Raab Catalog and Metadata Librarian

 Relocate, assess, and prioritize collections  Create policies, procedures, workflows  Develop adequate tools for internal and external use

 Starting backlog of 50K items  Coordinating description standards across library and archives  Establishing description policies that allow findability across 5 catalogs, using 3 schemas

 Reassessing collection policies and cataloging priorities  Updating the discovery interface to incorporate  RDA elements  Digital video, images, and audio  Crowdsourcing widgets  Aesthetic changes

Laura Moody Public Services Librarian

 Information Desk  Policies and procedures  Scheduling of librarians for Info Desk  A/V set up and instruction  Virtual reference

 Opening Day collection  Database subscriptions  Magazine subscriptions  Theses/dissertations  Audio/video

 Case Western Reserve University  Cleveland public school district  Cuyahoga Community College (Tri-C)  Museum staff  LibGuides  Virtual

 Social networking via Facebook, Twitter  Blog posts via Museum  Word of mouth  E-News to Museum members  Tabling at local events  Education Department programs  Volunteers and interns

 Books: 6,623  Audio: 4,031  Video: 869  Periodicals: 505  Theses/Dissertations: 476  Scores: 368  Reference Questions: 1,450  New patron registrations: 1,323

Looking Forward  More outreach  Ask-A-Librarian chat reference model  In-house instruction  Circulating collection?  Library book sale?  Enhanced web page and catalog  Metrics

Questions? Phone: Facebook: