Postdoctoral Scholars Orientation University of California, Irvine Hosted by the Graduate Division

Overview of Today’s Session Welcome from Dean Leslie Graduate Resource Center Career Center International Center Postdoc Association (PDA) Postdoctoral Scholar Policies Campus Resources Health and Retirement Benefits UAW

Graduate Division Dean Leslie Welcome! When I was a postdoc… Be proactive and take control of your careers Workshops and services provided by the GRC, PDA & Career Center Networking and establishing professional relationships

Graduate Resource Center (GRC) Purpose: The GRC enriches the experiences of our graduate and postdoc communities by providing coordinated services, events, programs, information and support. The GRC also serves as a meeting place for students & postdocs to relax & interact with others, plan events, share ideas, network & develop friendly relationships.

Graduate Resource Center (GRC) Workshop Series - Writing Support - Funding - Professional Development - Work-Life Balance Writing Consultants - Publication review- Professional Writing - Fellowship Proposals Resource Library - Examples of Fellowships - Books - Campus Services & Materials

Graduate Resource Center (GRC) Provide professional development and career planning workshops and services Professional development workshops Weekly career advising with Christine Kelly Special events focusing on applying leadership principles, professional networking and more.

Graduate Resource Center (GRC) Teaching Skill Development Series – Meets Fridays at 3:30pm This series provides postdocs with a better understanding on 1) how to teach in academic environment, 2) alternative methods in pedagogy, 3) presents opportunities to gain teaching experience while at UCI, and 4) how to convey these experiences when applying for faculty positions.

Graduate Resource Center (GRC) Academic and Career Alternative Job Search Workshops Preparing for the Academic Interview – April 9 from 3:30 – 5pm Transforming Your CV Into a Resume – April 22 from 12:00 – 1pm $tart$mart Salary Negotiation Training – May 1 from 9am – 12pm Careers in Consulting – May 13 from 3:00 – 4:30pm

Graduate Resource Center (GRC) Mentoring support Workshops Individualized Development Plan (IDP) Connection to campus resources

Graduate Resource Center (GRC) Venue for social events for postdocs Pi Day with PDA Communication PDA Graduate Division Calendar of Events Social Media – Facebook, Twitter, YouTube

The Individual Development Plan (IDP) “A planning process that identifies the Postdoctoral Scholar’s general individual research goals, professional development and career objectives and can also serve as a communication tool between postdoctoral scholars and their PIs (supervisors/faculty mentors).”

Individual Development Plan (IDP) Goals: Help postdocs identify and address: Long-term career options you wish to pursue and the necessary tools to meet these goals Short-term needs for improving current performance

Execution of the IDP Process Step 1 (of 4). Conduct a Self Assessment. Assess your skills, strengths and areas which need development. Formal assessment tools can be helpful. Take a realistic look at your current abilities. This is a critical part of career planning... Outline your long-term career objectives. Ask yourself:

Self Assessment: Professional Development and Core Competencies The self assessment comprises five general categories adapted from the National Postdoctoral Association’s Postdoctoral Core Competency Toolkit ( The five categories are: 1) Discipline Specific Knowledge 2) Research Skills 3) Communication Skills 4) Professionalism/leadership/management 5) Responsible Conduct in Research.

Execution of the IDP Process Step 2 (of 4). Survey Opportunities with PI. Using the self assessment as a structure, discuss these topics with your PI to solicit feedback on: The career opportunities and options based on those that interest you. Do you have a complete picture of the expectations and responsibilities of the career path(s) you have identified? Are there other options you have not considered? Identified developmental needs and mutually beneficial means and opportunities to address these needs. How best to prioritize your identified developmental areas and opportunities.

Execution of the IDP Process Step 3 (of 4). Write an IDP. The IDP maps out the general path you want to take and helps match skills and strengths to your career choices. It is a changing document, since needs and goals will almost certainly evolve over time as a postdoc. The specific objectives of a typical IDP are to: Establish effective dates for your postdoctoral appointment. Identify specific skills and strengths that you need to develop. Define the approaches and mechanisms to obtain these specific skills.

Execution of the IDP Process Step 4 (of 4). Implement Your Plan. The plan is just the beginning of the career development process and serves as the road map. Now it’s time to take action! Revise and modify the plan as necessary. The plan is not cast in concrete; it will need to be modified as circumstances and goals change. The challenge of implementation is to remain flexible and open to change. Review the plan with your PI regularly. Revise the plan on the basis of these discussions.

Who can act as a Mentor Your Principal Investigator Employer/Employee Relationship Should also serve as a Mentor But there are other opportunities as well: Peers Other Faculty Networking organizations/contacts in industry

International Center Sheila Cech, J Scholar Advisor

UCI International Center Mission Statement The International Center promotes and facilitates international education by providing services to advance the university's mission and support the academic goals and objectives of international students, faculty, and researchers. The International Center Staff is committed to providing quality services to comply with government regulations and promote intercultural understanding.

UCI International Population Researchers, Faculty & Staff: 1165 J-1 Scholars:825 H-1b Scholars: 214 Other:126 Students:1,775 Undergraduate: 387 Graduate:954 OPT:323 EAP: 111

TAX INFORMATION SESSION Wednesday, March 12 10:00am - 12:00pm Emerald Bay A The Tax Information Session is for our international students and scholars in order to review and provide guidelines about the US tax system. The session will emphasize the importance of tax planning. RSVP by ing Mia Navas )

WARNING ABOUT TELEPHONE SCAM In recent weeks, U.S. Citizenship and Immigration Services (USCIS) learned of a new telephone scam targeting USCIS applicants and petitioners. Scammers are using a technique called ID spoofing to display a misleading or inaccurate phone number in a recipient’s Caller ID. The scammer poses as a USCIS official and requests personal information (such as Social Security number, passport number, or A-number), identifies supposed issues in the recipient’s immigration records, and asks for payment to correct these records. If you receive a call like that, USCIS urges you to say No, thank you and hang up immediately. USCIS never asks for any form of payment or personal information over the phone. Don’t give payment or personal information over the phone to anyone who claims to be a USCIS official. In general, we encourage you to protect your personal information and not to provide details about your immigration application in any public area. If you have been a victim of this telephone scam, please report it to the Federal Trade Commission at or report it to an appropriate state authority. (Visit for information on where to report scams in your state.) If you have a question about your immigration record, please call the National Customer Service Center at , or make an InfoPass appointment by visiting our website at

Questions?

Who are we?  Grassroots, volunteer organization officially recognized by UCI (2009) All Postdocs are members and are welcome to participate and contribute in any way they see fit Our Mission:  To develop a sense of community by fostering professional and social interactions among postdoctoral scholars throughout the institution.  To provide a forum to disseminate accurate information and address issues relevant to postdoctoral scholars other than issues covered by the union representation.  To promote a productive dialogue among postdoctoral scholars, the administration, the faculty, and industry.  To provide advice to the Dean of Graduate Studies, Office of Research and the Graduate Resource Center on postdoctoral scholar issues.

What do we do?  Professional/Career Development Teaching Experience and Skill development (Feb-Mar) Grant Writing Strategies (Mar-Jun) Non-Academic Career Paths (Jul-Aug) “Finding your first faculty position” workshop series with Career Center and GRC (Aug-Oct)  Social Activities/Networking Happy-HoursGroup DinnersBowling CampingHikingWine Tasting Newport Beach Boat Parade Bonfire Lake/Deep Sea Fishing

Upcoming events  Teaching Skill Development Workshop Series (3:30-5:00pm in the GRC) 3/7/2014 – Professor Panel: Preparing for Teaching Positions, Expectations at Different Institutions of Higher Education 3/14/2014 – Course and Syllabus Design 3/21/2014 – How to Write a Teaching Philosophy and Preparing Your CV  Grant-writing Workshop Series – Fridays, 4-5pm in the GRC, begins March 14th

How to find us…  Facebook – UCI Postdocs Announcements of Upcoming events and activities (also ed to you via Sharon) Other Uses: ○ Swapsheet (rentals, cars, furniture, etc..) ○ Posting general questions to other postdocs ○ Finding lab resources on campus ○

You remain the most vital component to the PDA’s success Talk to us – Feedback, ideas, and critiques are always welcome.  Tom O’Sullivan Co-President  Emmanuel Dotsey  Paolo Annibale Board  Sudipta Mukherjee Board  Kate Perrine Board  Divya Swaminathan Board

DEMOGRAPHICS POSTDOCTORAL SCHOLARS AT UCI 331 Postdoctoral Scholars

DEMOGRAPHICS POSTDOCTORAL SCHOLARS AT UCI 331 Postdoctoral Scholars Large International Contingent International 236 (64%) International 198 (60%) U.S. 133 (40%)

DEMOGRAPHICS POSTDOCTORAL SCHOLARS AT UCI 331 Postdoctoral Scholars Large International Contingent Predominantly Male International 236 (64%) Male 201 (61%) Female 130 (39%)

DEMOGRAPHICS POSTDOCTORAL SCHOLARS AT UCI 331 Postdoctoral Scholars Large International Contingent Predominantly Male Academically Diverse International 236 (64%) ORU, SRP 45 Biological Sciences 47 Engineering 25 Health Sciences 82 Humanities - 1 Physical Sciences 111 ICS - 5 Social Ecology 1 Social Sciences 12 Education 2

Postdoctoral Scholar Titles Postdoctoral Scholar – Employee (3252) Majority of postdoctoral appointments Postdoc functions as a University employee and is funded by extramural or discretionary funds paid through the University Postdoctoral Scholar – Fellow (3253) Postdoc is awarded a fellowship or traineeship for postdoctoral study by an extramural agency and paid through a University account Postdoctoral Scholar – Paid Direct (3254) Postdoc is awarded a fellowship or traineeship for postdoctoral study by an extramural agency and the agency pays the postdoc directly

Postdoctoral Scholars Policies Definition Have a doctoral degree (e.g., Ph.D., M.D.) or other terminal advanced degree Engaged in temporary & defined period of work of advanced training Under the direction and supervision of faculty mentors 5 Year Limitation Full-time appointment

Collective Bargaining Agreement Represented by the UAW (United Automobile Workers) Collective Bargaining Agreement Terms and Conditions of Employment Effective August 12, ies_employee_labor_relations/collective_barg aining_units/post_docs/agreement.html Presentation at the end

Collective Bargaining Agreement Highlights Salary/Stipend Levels Personal Time Off - 24 days Sick Leave - 12 days Annual Review Time/Effort

Campus Resources Housing Use UCI NetID to log in to the Anteater Housing Network listing site: Inquire with specific student housing communities regarding availability of spaces Seven (7) apartment communities across the street in University Town Center Parking and Transportation Incentives-alternate ways to commute to work

Campus Resources Child Care Wellness Programs UC Learning Center SNAP/ZOT Portal Merge to a single UCI business portal SNAP phase out April 30, 2014

Recreational Opportunities Anteater Recreation Center (ARC) Anthill Pub & Grill University Club Happy Hour (during summer only) Discount Tickets

Postdoctoral Scholars Benefits Plan (PSBP) Kwame White, Analyst UCI HR/Benefits

HMO vs PPO HMO Health Maintenance Organization Organized System responsible for financing and delivering health care. Separate from Your insurance carrier PPO Preferred Provider Organization Providers contracted with insurance carrier to provider services to members at a discounted rate.

HMO vs PPO (cont’d) HMO Advantages Lower monthly premiums Low Co-payments No Claim forms Disadvantages Limited choice of providers Preauthorization req’d Service area limited to 30 mi radius of either home/work. Emergency coverage ONLY during travel PPO Advantages Flexibility Nationwide and worldwide coverage Disadvantages Higher Monthly Premiums Premiums + “Co- insurance” May need to file claims yourself Deductible must be met before coverage begins

Benefits/Health Insurance Garnett-Powers & Associates-Brokers Postdoctoral Scholar Benefits Plan (PSBP) Medical Health Net HMO Health Net PPO Dental Health Net DHMO Principal PPO Vision Short-Term Disability Long-Term Disability Optional - Postdoc pays Life and AD&D

HMOPPO Coverage Level Postdoctoral Scholar Postdoctoral Scholar % Contribution Postdoctoral Scholar Postdoctoral Scholar % Contribution Postdoctoral Scholar $8.502%$20.008% Postdoctoral Scholar + Partner $14.873%$40.007% Postdoctoral Scholar + Child(ren) $30.592%$40.009% Postdoctoral Scholar Family $38.873%$60.008% PSBP Premiums For 3252 employees and 3253 fellows paid through PPS: - Premiums collected from paycheck For 3254 paid directs: - Garnett-Powers will directly bill postdoc for premiums

Benefits/Health Insurance Enrollment Period of Initial Eligibility (PIE) 31 Days from appointment start date Open Enrollment In November Make changes to plans Add/remove dependents Effective January 1, the following year Qualifying Event Marriage, birth, adoption PIE is 31 days from qualifying event date

SelectPlus Paid for by UC; no-cost to Postdocs SelectPlus is a listing service for locally based providers. doulas mother’s helpers pet sitters dog walkers senior companions tutors and several other types of helpful services. You will need to register for membership to access with SelectPlus. You will simply pay for the services of the caregivers that you hire.

Retirement Benefits

Postdocs are NOT ELIGIBLE to participate in the UC Retirement Plan (UCRP) However, you may be eligible to participate in the Retirement Savings Plan 403(b) and/or 457(b)

Defined Contribution Plan (DCP) DC Plan account are automatically invested in the UC Savings Fund, You may direct contributions to any of these Core Funds or other investment options Fidelity Investments manages DCP or call

Defined Contribution Plan (DCP) Defined Contribution Plan (DCP) is withheld from employees who are participating in the Safe Harbor plan. DCP rates are as follows: DCP at 3% rate is deducted from nonresident alien employees in 'career' status holding an F-1 or J-1 visa. DCP at 7.5% rate is deducted from employees in 'limited' status, generally defined as part-time (non- career status) employees. However, 'limited' status non-resident alien employees who hold a F-1 or J-1 visa are exempt from this deduction.

Postdoctoral Scholars Resources UCI Postdoctoral Scholar Website: Graduate Resource Center (GRC) Collective Bargaining Agreement: ons/collective_bargaining_units/post_docs/agreement.html ons/collective_bargaining_units/post_docs/agreement.html Garnett-Powers & Associates National Postdoctoral Association Website

Staff Resources Leigh Poirier-Ball – Director, Graduate Resource Center (GRC) / Christine Kelly – Career Center / Sheila Cech – International Scholar Advisor / Sharon Metzger – Graduate Division / Kwame White – Human Resources /