THE MIGRANT STUDENT INFORMATION EXCHANGE (MSIX): HOW MSIX CAN HELP MIGRANT STUDENTS Idaho Title I Conference April 8-9, 2013

Introductions REACTS TEAM MEMBERS: Keith Scott Andrea Carter Alejandra Vélez-Shafi Mallick Huggahalli Kirk Hendrickson 2

Agenda o What is Records Exchange and what is MSIX? o What information is in MSIX? o What does an MSIX Consolidated Record look like? o How can this information be used to help migrant children? o How do you gain access to MSIX? o What support is offered for Records Exchange and MSIX? 3

POLL Raise your hand if you have heard of Records Exchange and/or MSIX 4

What is Records Exchange and what is MSIX? Vision Make it easy for educators of migrant children to get the student information they need, when they need it. Mission Ensure the appropriate school enrollment, placement, and accrual of credits of migrant children. 5

What is Records Exchange and what is MSIX? Allow for exchange of accurate, timely educational and health information on mobile migrant children Provide better quality services to migrant children Lessen the impact of mobility on a migrant child’s education Decrease migrant drop-out rate Allow for accurate description of the migrant population; demographics and mobility patterns 6

What is Records Exchange and what is MSIX? HOW IS THIS DONE? MSIX (Migrant Student Information Exchange) Web-based solution that links states’ migrant student record databases to facilitate the successful exchange and use of migrant student information on a nationwide basis 7

What information is in MSIX? MSIX contains 71 Minimum Data Elements (MDEs) that create a consolidated record for each migrant student –MDEs are sent from the states’ migrant databases via scheduled uploads –MDEs are used for enrollment, course placement, and credit accrual –MDEs fall into 4 Categories: 8 MDEs Demographics Enrollment Course History Assessment

What information is in MSIX? 9 DEMOGRAPHICS Parent / Guardian Name Student Name Birth Location Qualifying Arrival Date Move To / From Location Birth Date Verification Type Date of Birth

What information is in MSIX? 10 ENROLLMENT School / Project Names School Contacts Enrollment Dates Withdrawal Dates Immunization and Med Alert Flags IEP and LEP Flags Priority for Service Flag

What information is in MSIX? 11 COURSE HISTORY Course Titles Course Section and Type Term Type Academic Year Start / End Dates GradesCredits State / Location

What information is in MSIX? 12 ASSESSMENT Title Reporting Method Score Results State / Location DatesContentType

What information is in MSIX? Live States in Production VA, DE, AK, MO, KY, TN, AL, MI, PA, IA, MN, MD, LA, ID, OK, MT, HI, TX, IL, NY, WA, AR, VT, WI, MA, GA, ND, CA, OH, AZ, SC, SD, OR, NH, NV, KS, MS, UT, IN, FL, NJ, CO, NC, ME, WV, CT, RI 48 13

What Information is in MSIX? 14

What Information is in MSIX? 15

What Does an MSIX Consolidated Record Look Like? 16

What Does an MSIX Consolidated Record Look Like? 17

What Does an MSIX Consolidated Record Look Like? 18

What Does an MSIX Consolidated Record Look Like? 19

What Does an MSIX Consolidated Record Look Like? 20

What Does an MSIX Consolidated Record Look Like? 21

What Does an MSIX Consolidated Record Look Like? 22

How can this information be used to help migrant children? Work with your group to brainstorm ideas on how the information in the MSIX Consolidated Record can be used to benefit migrant children 23

How can this information be used to help migrant children? Be alerted that medical or special education conditions exist Notify another State when a child moves away Gain access to other State’s course catalogs and standardized tests for placement purposes Obtain or confirm student’s demographic information Place students in the correct courses Determine missing credits Place in the appropriate grade level Establish assessment needs View IEP and LEP flags for follow-up Communicate with prior / future schools Request the immunization record from previous enrollment 24

How do you gain access to MSIX? 25 Go to msix.ed.gov and click on “trainer’s corner”Complete the online training for “MSIX Secondary User” Print the certificate at the end when you have received an 80% or higher and Print the “User Access Form” found at the bottom of the Online Training Send both a copy of the certificate and the User Access form to: Mary Lou Wells State MEP Coordinator will submit information to MSIX and user name and password will be sent from MSIX via

What support is offered for records exchange and MSIX? REACTS WEBSITE Policies & Procedures Templates MSIX Staff Checklist Quick Facts MDE Guide Rules & Regulations MSIX Brochures Connectivity Agreements Webinars Presentations FAQs

What support is offered for records exchange and MSIX? REACTS COMMUNICATIONS Latest events in the migrant community Records exchange success stories News articles State performance with records exchange Records exchange reference materials Latest news from the State User Group for Analysis & Recommendations (SUGAR) MSIX Updates

What support is offered for records exchange and MSIX? The MSIX Help Desk provides technology support for the MSIX website and its use. The REACTS Support Center provides program support for records exchange implementation.

QUESTIONS & DISCUSSION 29

Closing “If we do this [Records Exchange] right, the student’s records will be there [the receiving state] before the student arrives.” - WA Parent at NASDME 2011