Need to Know TEST SPECIFIC CTC TRAINING APRIL 2015

Remember your manuals! This training does not replace your responsibility to read and follow all manuals. 2

Calendar of Events 3 ElementaryJr High April 20 5 th Math8 th Math April 21 3 rd Math 4 th Math 6 th Math 7 th Math 8 th Social Studies April 22 3 rd Reading 4 th Reading 5 th Science 6 th Reading 7 th Reading 8 th Science April Make-up tests* May 7 (May 8: Makeup test) ~Algebra I EOC Re-testingElementaryJr High May 12 5 th Reading8 th Reading June 23 5 th Reading8 th Reading The first round of testing is done! Woohoo!!! STAAR, STAAR A, STAAR L, STAAR Spanish *Students should make-up one test per day if there is enough time left in the window.

Calendar of Events 4 The first round of testing is done! Woohoo!!! STAAR, STAAR A, STAAR L (Note: TAKS testing is July 6-9) DateTest May 5 US History May 6 Biology May 7 Algebra I May 8 Make up Re-testers July 6 English I July 7 Algebra I (AM) & Biology (PM) July 8 English II July 9 US History* and Make up July 10 Make up

Important Dates Elementary campuses and Jr Highs: April 8: April 8: Additional orders must be submitted to the DTC April 14: April 14: Deadline to build your online test sessions for April STAAR testing April 24: Jr highs only: Deadline to build Algebra I EOC online test sessions April 17: April 17: Training for Test Administrators must be complete April 27: April 27: All scorable materials must be returned to the DTC May 6: All nonscorable materials must be returned to the DTC 5 High School and Crossroads April 15: April 15: Additional orders must be submitted to the DTC April 24: April 24: Deadline to build your online test sessions for May EOCs May 1: Training for Test Administrators must be complete May 11: All scorable materials must be returned to the DTC May 22: All nonscorable materials must be returned to the DTC

Test Versions STAAR The first consideration for ALL students with or without Type 1 or Type 2 accommodations STAAR A Students who cannot access STAAR with or without accommodations Students must be serviced through SPED or 504 with Dyslexia Online assessment with embedded accommodations & accessibility tools ARD or 504 Committee decision STAAR L Available for ELL students who: Are not most appropriately assessed with STAAR Spanish AND Have not attained Advanced High in TELPAS Reading (2-12) AND Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee) LPAC decision Not available for students whose parent denies program services Linguistically accommodated online test Available for math, science & social studies 6 STAAR Spanish Any student in grades 3-5 for whom the Spanish version of STAAR appropriately measures their academic progress LPAC decision No linguistic accommodations Not available for students whose parent denies program services Available in the same subject areas assessed by the English version

Planning and Preparation Where are you in the campus planning process?  Don’t forget allowable and required materials!  Allowable test administration procedures (TA manuals p. 13)  Calculators  Grade 8 math, Algebra I, Biology (STAAR, STAAR A, STAAR L)  Must be cleared to factory default setting  Any others must meet specific accommodations  Dictionaries  Dictionary accommodation policy  Linguistic accommodation  Remember, student tutorials!  STAAR A  STAAR L 7

Test Specific Campus Trainings  Who must be trained?  All test administrators  Any new staff who will assist with testing  What additional training must you provide?  Specific accommodations training  Example: Oral Administration – Appendix B, Accommodations policy  Example: Braille – Accommodations policy, Specific Braille Instructions (SBI)  Linguistic accommodations  STAAR A and STAAR L test administrators  Training materials  Must include security and confidentiality with a big emphasis on ACTIVE MONITORING  Sample seating charts and answer documents  Remember your new teachers! 8

Reading directions  Test Administrators MUST read the “Guide to the Test Administration Directions” [page 41 (3-5/6-8), page 43 (EOC)]  Test Administrators must read word for word all directions in bold following the word “SAY”  Be aware of the different sets of directions for the various types of administrations (Writing, Spanish, STAAR L, STAAR A, SOA)  “Optional Directions for General Tools Available in TestNav” for STAAR L, STAAR A and SOA can only be read if a student DID NOT complete the tutorial (page 161 in 3-5 Manual, page 139 in 6-8 Manual and page 121 in the EOC manual) 9

Precodes  Precodes are in! Make sure you pick yours up today!  Be sure to verify the data on the precode documents.  Verify online student data by pulling a registration file in TAMS.  Remember, new students or errors in the following need a new answer document that will be hand gridded: Name PEIMS number DOB 10

Answer documents Grades 3-8  Grade 3 Reading & Math  Grade 4 Reading & Math  Grade 5 Science  Grade 5 Math & Reading  Grade 6 Math & Reading  Grade 7 Math & Reading  Grade 8 Math & Reading  Grade 8 Social Studies & Science EOC  Algebra 1  Biology  U.S. History 11

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Required Documentation 13 Located in the Test Coordinator folder under Forms – Required Documentation

Materials Return  Keep the materials in locked storage until they are returned!  Scorables and Nonscorables will be check in separately  Packing Scorables (DCCM S-51to S-57)  Include: Used and voided answer documents  Answer documents in alphabetical order  See additional slides  Packing Nonscorables (DCCM S-63 to S-64)  Include: test booklets (grouped by grade/course), braille and large print materials, unused/voided precode labels, unused ID sheets, unused answer documents, photocopies of secure test materials (e.g. from a Type 2 accommodation) 14 Materials should be arriving soon!

Voided Answer Document ID Sheets Mark “VOID” in large, bold letters across the front Includes unused precoded answer documents No particular order ONE sheet for ALL – secure with gummed band If the stack is too large for one band, break it down and mark each band (1 of 2, 2 of 2). The ID sheet goes with the first stack. Bottom of box 15

Class ID Sheets Used to sort and count answer documents for accountability purposes Use to designate one or more “classes” in each grade level You can organize by test administrator, principal, homeroom teacher, counselor, etc. Fill in information in items 1, 2 and 3 Leading zeros are required Exact number of answer documents must match the number on the sheet Secure the stack with a gummed paper band 16

Campus and Group ID sheet Leading zeros are required Exact number must be gridded correctly Information must be filled out and bubbled for each subject test Place one pick sheet on the top of the first class ID sheet (green) A completed sheet needs only to be on top of the first stack Secure with gummed paper band If the stack is too large for one band, break it down and use multiple bands. Number each band appropriately (1 of 3, 2 of 3, etc.). 17

Campus & Class Identification Sheets Campuses should have one Campus and Group (pink) ID sheet and at least one Class (green) ID Sheet for each test subject 18

Box Labels  Use the same boxes the materials came in  Fill out and place a scorable or non- scorable box label on each box when returning it 19

Test Security & Confidentiality APRIL UPDATE 20

Test Security Test security is accounting for all secure materials and confidential examinee information before, during, and after testing  Assemble and securely store student authorization and proctor authorization forms  Collect and destroy all student authorizations and any used charts, scratch or graph paper after testing is complete  Maintain an inventory of all secure materials  Use limited access locked storage for test materials  Keep all materials secure at all times 21

Confidentiality  Maintaining confidentiality involves protecting all contents of the online assessment and secure test materials  All testing personnel must be trained and sign an oath  For online testing, all testing personnel must accept a statement of confidentiality when accessing the Texas Assessment Management System (TAMS)  All tests must be administered according to the manual  No person may view, reveal or discuss test content  No person may duplicate, print, record or capture test content  No person other than the examinees may work problems or respond to test items  Oral test administrators must sign an additional portion of the security oath 22

Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities 23 Procedural ExamplesSerious Examples Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content

Reporting Irregularities If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required: Incident report including a plan of action (local form) Signed statement(s) from individual(s) involved (typed, printed and signed name, and dated) Statements should not include names of students The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions Incident documentation for any irregularity must be submitted to the DTC with 24 hours of the incident. 24

Irregularities for March Administration  Procedural:  Monitoring errors: 7  Other procedural: 1  Serious: 0  Total: 8 Year to date  Procedural: 10  Monitoring errors: 7  Other procedural: 3  Serious: 0  Total: These errors could have been prevented!

Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, and administrators. What is active monitoring?  Confirm students are working only on assessment being administered  Verify student have access only access to allowable materials  Ensure responses are being recorded in the correct section of the answer document  When collecting materials, make sure students have recorded their answers on the answer document 26

Questions? 27