Public Consulting Group EdPlan - System for Managing Individualized Documentation of SEN Students at Your School September 2011

Public Consulting Group Page 2 Workshop Agenda  About Public Consulting Group  Psychological and Pedagogical Assistance Reform  EdPlan Special Education Management System

About Public Consulting Group

Public Consulting Group Page 4 About Public Consulting Group  Public Consulting Group (PCG) is a global management consulting firm  We are the trusted advisor to the governments and institutions in the area of education, healthcare, human services and technology  We employ 1000 professionals in 35 offices and work with over clients in USA, Canada, and Poland

Public Consulting Group Page 5 Special Education Technology and Expertise  PCG is a market leader in Special Education Management Technology in the US  We have implemented our solutions in over 40,000 schools covering almost 1/6 of the total Special Education population in the US  Schools generated over 14 mln Individualized Education Programs and other documents using PCG tools  We offer a variety of technology solutions across the education market: RtI, Special Education, Gifted, Behavior

Psychological and Pedagogical Assistance Reform

Page 7 Public Consulting Group What Are the Opportunities of the Reform?  Improved Student Outcomes – higher graduation rates, better examination results  Accessibility of Services – greater access to additional educational and therapeutic services for students  School-Student-Parents partnership – school teams facilitate communication and collaboration to better address student needs  Transparency and Accountability – clearly defined roles and responsibilities, data-driven decision making, preparation for external evaluation and audits  Collaboration and Cooperation between Schools, PPCs and Local Government – better integration of institutions providing student support

Page 8 Public Consulting Group What Are the Requirements? Identifying Students with Special Needs Creating and organizing School Teams Planning Coordination Evaluation Recommending forms of services, duration and frequency Monitoring and coordinating Teachers’ actions Reporting on goal progress and evaluating services Adjusting plans and programs if needed Evaluating services and assessing current levels of performance IEP Service Card Support Plan Goal Progress Report

Page 9 Public Consulting Group  Planning  Performance Levels  Team Assessment  Recommended Services  Services  Goals, Objectives, Methods  Modifications  External Support  Parental Consent What Are the Components of Individualized Documentation? IEP (Initial) Service Card (Initial) Support Plan (Initial)  Planning  Performance Levels  Recommended Services  Planning  Services  Goals, Objectives, Methods  Modifications  External Support  Parental Consent

Page 10 Public Consulting Group  Planning  Performance Levels  Team Assessment  Progress Report  Recommended Services  Services  Goals, Objectives, Methods  Modifications  External Support  Parental Consent IEP (Review) Service Card (Review) Support Plan (Review)  Planning  Performance Levels  Progress Report  Recommended Services  Planning  Services  Goals, Objectives, Methods  Modifications  External Support  Parental Consent What Are the Components of Individualized Documentation?

Page 11 Public Consulting Group What Are the Challenges for Schools?  Formalized, Individualized Documentation for SEN Students: IEP, Support Plan, Service Card  Expanded Definition of Special Education including Students with SLDs, Gifted, and Behaviorally challenged – number of students requiring individualized documentation projected to increase from 2% to 20-25%  Tight Implementation Timeline of the reform in schools September 2011 September 2012  Preschools  Gymnasia  Special Schools  Primary Schools  Upper Secondary Schools Add source Źródło:

Page 12 Public Consulting Group What Are the Key Concerns that Schools Report?  Limited Resources – lack of Special Education Teachers and Specialists in regular schools, impact on General Education  Limited Time – tight implementation timeline and limited availability of teachers and specialists  Limited Knowledge – how can classroom teachers meet needs of students with different categories of special needs  Lack of Clearly Defined Tools – documentation forms and special education practices to be developed on a school level Administrative Burden on Teachers, Specialists, School Principals and Psychological and Pedagogical Centers

EdPlan Special Education Management System

Page 14 Public Consulting Group Guides teachers though the planning process so they can individualize instruction to enhance student outcomes and reduce the number of dropouts Allows for creating and managing all required documentation for Students with Special Needs: IEP, Support Plan, Services Card Helps organize the work of the School Team, fosters coordination and collaboration Creates complete electronic student records and data for analysis Help schools avoid paperwork and maximizes teacher time with students How Can EdPlan Support Schools and Teachers? EdPlan helps schools and teachers implement effective SEN processes with clear, simple, consistent processes and tools

Page 15 Public Consulting Group Individualized Education Program Service Card Support Plan Service Evaluation Progress Report Eligibility for Special Education Notes Forms Generated by the System Forms generated by the system have all the components required by the Ministry of Education and are 100% compliant with the legislation

Page 16 Public Consulting Group Electronic documentation management Paper documentation management Paper vs. Electronic Documentation Management Paper Documentation Teachers lose 10-30% of time Efforts focused on creating documentation Time in classroom reduced due to administrative tasks Paper-based process is INEFFICIENT Data is collected and imported via the System Teachers save up to 30% of time System has built-in compliance monitoring Teachers focus on instruction Electronic documentation management is EFFICIENT Consistent process and meaningful data Supports Teachers and promotes best practices Inconsistent processes and standards Inability to compare program effectiveness

Page 17 Public Consulting Group Special Education Process Data Diagram

Page 18 Public Consulting Group Automatic Data Import Opportunities for SIS Integration Seamless exchange of information between the school information system and EdPlan Data integrity and consistency between IT systems No user entry required Automatic Data Import Benefits Faster implementation

Page 19 Public Consulting Group Potential Integration Points of EdPlan with an SIS Data Flow Student demographic information Team of teachers and specialists assignments Special Education Needs Indicator displaying in e-dziennik Users credentials and contact information Ability to use internal SIS messaging system Special Education Services Matrix available in e-dziennik List of classes, lead- teachers and school organization

Page 20 Public Consulting Group EdPlan Special Education Management System

Page 21 Public Consulting Group Getting Started with EdPlan EdPlan is cost-efficient and quick and easy to implement Create Students Records  Import student demographic information automatically  Input student data manually  Set user logins and passwords  Identify user roles Create User ProfilesAttend Online Trainings  Participate in interactive online trainings led by PCG  Electronic training materials available on the website weeks

Page 22 Public Consulting Group Additional Services  Business process review analysis, mapping current school special education processes to EdPlan  Additional trainings on special education legislation, requirements and processes  Profiled workshops on meeting needs of students with different categories of special need (Behavior, Gifted etc.)  Additional trainings on system features, forms and navigation  Participate in EdPlan Consortium: focus user group offering feedback and submitting new features requests Getting Started with EdPlan

Page 23 Public Consulting Group Addressing specific needs of students with different categories of special needs: behavior, gifted Supporting transition planning, creating graduation plans Developing Report Studio with Data, Statistics and Analytics Creating a parent portal Addressing needs of general education students: response to intervention Development based on clients and experts’ feedback EdPlan Special Education Advisory Committee EdPlan’s Future Development and New Functionality EdPlan will develop to continue supporting teachers as legislative requirements change and students’ needs evolve

Page 24 Public Consulting Group Additional Information about EdPlan Visit us at the PCG booth Nominate yourself or someone else to help us plan the future of EdPlan Contact us to schedule an EdPlan demo Fill out an entry form to win an EdPlan discount Development based on clients and experts feedback EdPlan Special Education Advisory Committee