All Hands Meeting June 7, LDOE Budget Reductions and Personnel Impacts 2.LDOE Reorganization and Personnel Impacts

Louisiana facing $3 billion deficit over next two years. Louisiana facing $3 billion deficit over next two years. All state agencies must identify cost savings. All state agencies must identify cost savings. Most school districts have had to reduce staffing levels. Most school districts have had to reduce staffing levels. LDOE has experienced cuts and will endure more cuts. LDOE has experienced cuts and will endure more cuts. Our aim has been and will continue to be to make necessary adjustments with minimal impact to districts, schools and students. Our aim has been and will continue to be to make necessary adjustments with minimal impact to districts, schools and students. 3 Government agencies facing serious budget crisis. The Challenge: Declining Revenues

State Funds for LDOE’s Operating Budget Reduced by $500,000 in FY , $4.9 million in FY – representing a decline of 19 percent from FY State Funds for LDOE’s Operating Budget Reduced by $500,000 in FY , $4.9 million in FY – representing a decline of 19 percent from FY Another $7.7million adjustment to LDOE’s budget was required due to legislation that required LDOE to fund stipends for new nationally board certified teachers as well as previously certified counselors, social workers, psychologists, speech pathologists/audiologists. Another $7.7million adjustment to LDOE’s budget was required due to legislation that required LDOE to fund stipends for new nationally board certified teachers as well as previously certified counselors, social workers, psychologists, speech pathologists/audiologists. Mid-year reductions and a proposed decrease of $5.7 million in state general funds for FY has resulted in a significant decline in funding, thus LDOE must reduce salary expenditures and other expenses. Mid-year reductions and a proposed decrease of $5.7 million in state general funds for FY has resulted in a significant decline in funding, thus LDOE must reduce salary expenditures and other expenses. Previous Reductions and Adjustments 4

LDOE has eliminated 35 vacant positions during the current fiscal year. LDOE has eliminated 35 vacant positions during the current fiscal year. This strategy has been used throughout the last five years to meet budget constraints. This strategy has been used throughout the last five years to meet budget constraints. In fact, LDOE has lost more than 200 positions over the last five years. One vacancy after another has been closed to meet the target. In fact, LDOE has lost more than 200 positions over the last five years. One vacancy after another has been closed to meet the target. Achieves reductions, but not strategic – some of these positions in most critical roles and areas. Achieves reductions, but not strategic – some of these positions in most critical roles and areas. 5 Strategy One: Use Attrition to Minimize Reductions LDOE Responds: Reductions in Personnel

In December 2009, 92 LDOE employees eligible for retirement were offered a lump-sum payment equal to 50% of what the Department would save by not paying their salary for the remainder of the year. In December 2009, 92 LDOE employees eligible for retirement were offered a lump-sum payment equal to 50% of what the Department would save by not paying their salary for the remainder of the year. Only nine employees took advantage of this opportunity. Only nine employees took advantage of this opportunity. 6 Strategy Two: Buy-Outs LDOE Responds: Reductions in Personnel

Despite the extraordinary steps taken to avoid layoffs, the reductions in personnel achieved through Strategies One and Two are insufficient to meet the necessary cuts. Despite the extraordinary steps taken to avoid layoffs, the reductions in personnel achieved through Strategies One and Two are insufficient to meet the necessary cuts. Mid-year cuts and the proposed FY necessitates the elimination of 50 positions from LDOE. Mid-year cuts and the proposed FY necessitates the elimination of 50 positions from LDOE. Regrettably, we announced last week that we have now had to lay off 26 of our colleagues. Regrettably, we announced last week that we have now had to lay off 26 of our colleagues. Presently, we don’t anticipate further layoffs due to fiscal issues in the coming year. Presently, we don’t anticipate further layoffs due to fiscal issues in the coming year. 7 Strategy Three: Layoffs LDOE Responds: Reductions in Personnel

Regional Education Service Centers (RESC) (11 permanent positions; 5 job appointments) Regional Education Service Centers (RESC) (11 permanent positions; 5 job appointments) Management and Finance (5 permanent positions, 2 probationary employees, 1 job appointment) Management and Finance (5 permanent positions, 2 probationary employees, 1 job appointment) Office of School and Community Support (1 permanent position; 1 job appointment) Office of School and Community Support (1 permanent position; 1 job appointment) Layoff Decisions Based on Consideration of Roles in Meeting Nine Critical Goals – Aligned with LDOE Reorganization Layoff Decisions Based on Consideration of Roles in Meeting Nine Critical Goals – Aligned with LDOE Reorganization Departments Affected by Layoffs LDOE Responds: Reductions in Personnel 8

Based on proposed Executive Budget, LDOE’s Total Operating Budget will be decreased by $9M in the next fiscal year. Based on proposed Executive Budget, LDOE’s Total Operating Budget will be decreased by $9M in the next fiscal year. Pending issues and financial challenges in the current legislative session could negatively impact LDOE’s budget. Pending issues and financial challenges in the current legislative session could negatively impact LDOE’s budget. Additionally, personnel adjustments will be made during the next fiscal year in order to support LDOE’s reorganization. Additionally, personnel adjustments will be made during the next fiscal year in order to support LDOE’s reorganization. Additional Budget Reductions The Challenge Ahead for LDOE 9

LDOE Reorganization: Focusing on Students LDOE Client Focus: 630,321 public school students. LDOE Client Focus: 630,321 public school students. Whatever our budget, LDOE’s resources must be assigned to most effectively help children reach high levels of academic achievement. Whatever our budget, LDOE’s resources must be assigned to most effectively help children reach high levels of academic achievement. As stewards of taxpayer dollars, we must achieve our objectives through the most cost-efficient means possible. As stewards of taxpayer dollars, we must achieve our objectives through the most cost-efficient means possible. First, we need to reorganize to keep our focus on academic achievement. First, we need to reorganize to keep our focus on academic achievement. Second, we need to reorganize functionally so we are not at cross- purposes. Second, we need to reorganize functionally so we are not at cross- purposes. 10 WHY REORGANIZE? LDOE Focus Capacity-Building

LA Education Reform Plan LA Education Reform Plan  Builds on last 10 years of reform.  Lays out "the how" associated with how we are going to reach our goals: The initiatives we are going to implement The initiatives we are going to implement How each part of LDOE will work together How each part of LDOE will work together How LDOE is going to focus on supporting districts How LDOE is going to focus on supporting districts How LDOE is going to go from compliance to performance How LDOE is going to go from compliance to performance LDOE Reorganization: Focusing on Students Reorganization to Meet LDOE Goals 11

BESE has adopted nine goals (objectives) that are all student focused. BESE has adopted nine goals (objectives) that are all student focused. LDOE must meet annual targets to create a world class education system for all students. LDOE must meet annual targets to create a world class education system for all students. The organization must become one that focuses on outputs and where inputs are means to the outputs. The organization must become one that focuses on outputs and where inputs are means to the outputs. Reorganization to Meet LDOE Goals LDOE Reorganization: Focusing on Students 12

It can group staff responsible for shared outcomes together in one unit so they can better assist each other and our students. It can group staff responsible for shared outcomes together in one unit so they can better assist each other and our students. It can identify functions that belong together rather than scattered throughout the organization. It can identify functions that belong together rather than scattered throughout the organization. It can more clearly identify who does what, when and why. It can more clearly identify who does what, when and why. What Reorganization Can Do LDOE Reorganization: Focusing on Students 13

LDOE Reorganization: Objective 1 Literacy Literacy  Students enter kindergarten ready to learn.  Students are literate by 3 rd grade.  Students will enter 4 th grade on time.  Students perform at or above grade level in English Language Arts by 8 th grade.  These achievement goals must be met regardless of race or class. 14 Organized Around Critical Goals

LDOE Reorganization: Objective 2 Science, Technology, Engineering and Math (STEM) Science, Technology, Engineering and Math (STEM)  Students perform at or above grade level in math by 8 th grade.  These achievement goals must be met regardless of race or class.  *Goals may be added. Organized Around Critical Goals 15

LDOE Reorganization: Objective 3 College and Career Readiness College and Career Readiness  Students will graduate high school on time.  Students enroll in postsecondary education.  Students will complete at least one year of college successfully.  These achievement goals must be met regardless of race or class. 16 More Post-Secondary Enrollment More IBC Attainment More Advanced Placement Courses and Dual Enrollment Organized Around Critical Goals

LDOE Reorganization: Goal Leaders Each of our Critical Goal Areas (Literacy, STEM and College and Career Readiness) will be led by a Goal Leader. Each of our Critical Goal Areas (Literacy, STEM and College and Career Readiness) will be led by a Goal Leader. Each Goal Leader will oversee a team of content specialists. Each Goal Leader will oversee a team of content specialists. We will need more content specialists in all Critical Goal Areas, both in LDOE Baton Rouge and in RESCs. We will need more content specialists in all Critical Goal Areas, both in LDOE Baton Rouge and in RESCs. With a static employee count, we will have to do more with less in other Objective Areas. With a static employee count, we will have to do more with less in other Objective Areas. Other Objective Areas (e.g. OMF, IT, etc.) remain important. Other Objective Areas (e.g. OMF, IT, etc.) remain important. 17 Organized Around Critical Goals

LDOE Reorganization: Goal Leaders In order to increase content specialists, we will look for opportunities to reduce staffing in other Objective Areas in several ways, including: In order to increase content specialists, we will look for opportunities to reduce staffing in other Objective Areas in several ways, including:  Transfer staff in other Objective Areas to the Critical Goal Areas; and  Attrition in Other Objective Areas. 18 Organized Around Critical Goals

LDOE Reorganization: Becoming a Service Organization All Critical Goal and Other Objective areas must become focused on meeting the performance expectation of the Goals. All Critical Goal and Other Objective areas must become focused on meeting the performance expectation of the Goals. How do we move in this performance goal direction? How do we move in this performance goal direction? 1. Staff assigned to specific performance objectives should work together. This will be accomplished through alignment of programs and functions. 2. We will focus on what matters in a data-driven organization. This will occur for some staff through intensive training. 19 Transition Focus from Compliance to Performance

LDOE Reorganization: Becoming a Service Organization Our management objective is to put the right people in the right place to advance the performance goals. Our management objective is to put the right people in the right place to advance the performance goals. We need to clearly identify who is responsible for meeting particular goals. We need to clearly identify who is responsible for meeting particular goals. We need to increase our effectiveness at the school and district level. We need to increase our effectiveness at the school and district level. Staff 20

Executive staff in LDOE in the Goal Offices and the Other Objective Areas will hold “contracts” that specify annual targets. Executive staff in LDOE in the Goal Offices and the Other Objective Areas will hold “contracts” that specify annual targets. Staff will be provided with very clear objectives. Staff will be provided with very clear objectives. LDOE will move from an input organization to one that focuses on outcomes. LDOE will move from an input organization to one that focuses on outcomes. Goal offices will need more staff to attack objectives rationally. Goal offices will need more staff to attack objectives rationally. Reorganization: Becoming a Service Organization Improving Student Achievement 21

Focusing on Support to Districts and Schools The offices working on goals are Literacy, College & Career Ready, and STEM. The offices working on goals are Literacy, College & Career Ready, and STEM. Capacity building is provided through district services. Capacity building is provided through district services. Finance and business services work to support those responsible for meeting goals. Finance and business services work to support those responsible for meeting goals. Districts need to see that LDOE has services that are valuable in raising student achievement. Districts need to see that LDOE has services that are valuable in raising student achievement. 22 LDOE Reorganization: Becoming a Service Organization

23 LDOE’s Client: The Student

LDOE: The Proposed Organization 24

LDOE Reorganization: Timeline Presentation to BESE at June meeting Presentation to BESE at June meeting Realignment Department Meetings - July 1-7 Realignment Department Meetings - July 1-7 Staff Notification - July 12 – 14 Staff Notification - July 12 – 14 Goal Office Staff Fully Realigned - August 12 Goal Office Staff Fully Realigned - August 12 District Service Staff Fully Realigned - August 18 District Service Staff Fully Realigned - August 18 Remaining Realignments - September 15 Remaining Realignments - September 15 25

LDOE: Helping the Reorganization Increasing Our Individual and Organizational Value On average, reorganizations occur every 2.5 years. We are overdue. On average, reorganizations occur every 2.5 years. We are overdue. If we keep doing things in the same old way we will get the same old thing. If we keep doing things in the same old way we will get the same old thing. No matter where we are working, we should think of all the ways to make our services more valuable. No matter where we are working, we should think of all the ways to make our services more valuable. Every employee matters in reaching our goals. Every one of us should ask those working on performance goals whether they are on target and how we can help. Every employee matters in reaching our goals. Every one of us should ask those working on performance goals whether they are on target and how we can help. 26

Thank You, and Questions