Integrated National Education Information System (iNEIS TM ) User Role Mapping for MOE 08 April 2014

User Roles in iNEIS TM Class Teacher Manage Attendance Manage Attendance Roster: Freeze the Attendance Rosters for the past terms Generate attendance roster class(es) Update & print attendance roster Record class attendance and reasons for absent / lateness. Calculate and generate reports of attendance statistics for school use Manage Teacher and Student Records Update student records.

User Roles in iNEIS TM Class Teacher Manage Student Discipline Create incident log. Manage Assessments Confirm and finalize assessments marks. Manage CCA Enter student CCA Final mark. Manage Awards Update Student Records with Award details. Manage Invoice (Billing) Generate reports to view outstanding charges.

User Roles in iNEIS TM Class Teacher Manage Withdrawal Record the Withdrawal request with supporting documents. Manage Clearance Process to create the Clearance checklist for the students. Print the completed clearance form. Manage Deferment Record the Deferment or Leave of Absence (LOA) request and upload the supporting documents. Monitor the deferred students. Update the deferment request and notify. Record the final decision based on the evaluation test.

User Roles in iNEIS TM Record subject attendance and inform the Class Teacher of any attendance violations. Define Sub-Assessment weightage and Due Dates for Assessment Grading. Key in Marks into iNEIS. Generate Reports. Capture Assessment Submission Date and extend the Submission Date. Define Resit Request Period. Receive Resit Request and Supporting Documents. Grade the Exam. Recommend Suitable Curriculum Materials (if any). Subject Teacher

Define Assessment Types. Define Formulae to Calculate Marks and Grades. Define Source of Question Papers / Tasks. Group Tutor Generate Escalation Letter. Conduct School Counseling. Generate School Counseling Report. Counselor View/Update School Counselling Logs from all school counsellors School Counselling Head

User Roles in iNEIS TM Create and withdraw incident log. Generate Reports. Create and update decisions. Discipline Teacher Activate Students in CCA Career. Issue award certificate. Generate reports. Generate List of Facilities, Teachers, Subjects. Upload CCA Schedule and update timetable in CS. School CCA Head Schedule CCA activities and register students under CCA activities. Record and track CCA Attendance. Notify Students. CCA Coordinator / CCA Teacher

User Roles in iNEIS TM Submit forecast of required number of textbooks, number of textbooks loaned out to students, damage or lost. Receive the Curriculum Materials delivered from MOE CDD. Update School Textbook Inventory. Loan the Textbook to student. Track and Replace textbooks loaned out to students. Maintain and Update School Curriculum Material Inventory. School Textbook Officer Define Assessment and Exam Weight-ages for each subject. Head of Department for Subjects

User Roles in iNEIS TM Create, View, Maintain Award Details (School- Level Awards, External Awards). Define, Modify, Maintain Qualification Criteria (School-Level Awards, External Awards). Generate Reports. Identify and maintain Potential Award Recipients. Record Award Outcome. Record and Maintain receipt of award / Update Student Record. Student Award Officer

User Roles in iNEIS TM Enter Allowance application in iNEIS. Send Application to Principal for Approval. Calculate Allowance Amount in iNEIS. Send disbursement list to MOE for Approval. Request for termination of allowance. Batch process to terminate allowance. School Welfare Officer Enter data using Quick Post and Group Post. Review student’s account. Reverse payment. Issue Refunds. Generate Reports. Finance Officer

User Roles in iNEIS TM Define assessment types, formulae to calculate Marks and Grades, source of question paper / tasks. Moderate marks. Generate Report Slips for SBA of each students. Review and comment on assessments. Upload Exam Schedules into iNEIS (PSR, SPE) for all subjects. Register Candidates for SPE in iNEIS. Generate Exam Index Numbers in iNEIS. Register Candidates at CIE. Collect Public Exam Fees. Update Receipt Status of Statement of Entry Forms, Status of Examination Result Slips and certificates in iNEIS. School Examination Secretary

Generate exam attendance sheet and record attendance information for PSR, SPE, GCE. Special Appointed Invigilator

User Roles in iNEIS TM Student Registrar Manage Clearance Process to create the Clearance checklist for the students. Print the completed clearance form. Generate the Leaving Certificates for the eligible students. Update the Student Records of students who have completed their programs. Deactivate the student profile. Update the status of the Leaving Certificate collection by the student. Manage Deferment Record the Deferment or Leave of Absence (LOA) request and upload the supporting documents. Record the outcome of the Deferment or LOA request and inform the necessary parties of the outcome.

User Roles in iNEIS TM Student Registrar Manage Deferment Print the completed Deferment / LOA Request form. Update the student records. Generate the Deferment or LOA letter to inform Parents. Monitor the deferred students. Update the Deferment Request and notify. Record the final decision based on the evaluation test. Manage Withdrawal Record the Withdrawal request with supporting documents. Record the outcome of the Withdrawal request and inform the necessary parties of the outcome. Print the Withdrawal Request and update student records.

User Roles in iNEIS TM Student Registrar Manage Student Transfer Fill in the transfer request form and upload supporting documents to the transfer request form. Notify the current school Principal of the transfer request form. Allow to view and print the submitted transfer request forms. Resubmit the transfer request. Print the approved transfer request form. Notify this current school of the outcome of the transfer request. Update student records. Notify MOE and the new School Principal of the successful transfer request. Manage Student Recruitment Maintain Enrolment Cohort and Quota Maintain Admission requirements

User Roles in iNEIS TM Student Registrar Manage Student Progression Pre-school completion and Primary Level Progression Update Updating Student progression Generate Student List based on Track Eligibility and report of retention student details. Allocate students to tracks. Assigning class section to students. Activating terms. Batch enrolment and create class registers. Manage Student Admission Upload, verify and update student application details. Matriculate students and create school register. Assigning class section to students. Activating terms. Batch enrolment and create class register.

User Roles in iNEIS TM School Admin Manage Attendance Freeze the Attendance Rosters for the past terms Grant Access to the Attendance Roster to the teachers Generate & update attendance roster for class(es) Determine and generate eligibility for transport allowance Give awards based on attendance statistics. Calculate and generate reports of attendance statistics. Manage Teachers and Students Records Update student records. Manage Student Admission Generate Interface file for VILIS (Library System)

User Roles in iNEIS TM School Admin School Management Update school organization data. Setup committee type or role and upload the committee data. Create and update the committee data. Generate school reports and event calendars. Maintain event attendance. Setup and maintain campus events. Define, maintain and update comments. Define, place, update and release service indicator. Define and generate communications. Manage letters and templates. Define, assign, maintain and update checklist.

User Roles in iNEIS TM School Admin Manage Student Pass Update application status and approval results. Manage Assessments Key in the Assessment Appeal request into iNEIS. Route resit request and approve or reject resit request. Manage CCA Update the student award record. Manage Invoice (Billing) Calculate tuition fee, batch tuition fee and post tuition fee to Student Account. Post charges using Quick Post and Group Post. Review student’s account. Run Tuition Calculation process to adjust and reverse Tuition Fee and Compulsory Miscellaneous Fees. Reverse Charge.

Update Teachers records. Teacher Admin Supporting Staff Manage Attendance Generate warning letters to students and parents or guardians. Generate School attendance reports, e.g. list of absentee students

User Roles in iNEIS TM Setup and maintain facilities. Setup teachers with subjects. Generate list of facilities, teachers and subjects. Import class scheduling data to Campus Solution (CS). Updating timetable in CS. Generating reports. Timetabling Admin

User Roles in iNEIS TM Principals / Deputy Principals Manage Student Discipline Create and withdraw incident log. Escalate to HEP. Assign BKK Counsellor. Manage Student Pass Approve or reject student pass. Manage Assessment Route the appeal case to MOE for decision making. Approve or reject the resit request. Manage Student Transfer Approve or reject the transfer request. Manage Withdrawal Approve Withdrawal Request or route request to Department of Schools (DS).

User Roles in iNEIS TM Principals / Deputy Principals Manage Deferment Approve or reject Deferment or Leave of Absence (LOA) request. Route the deferment or LOA request to DS. Manage Allowances Approve or reject the allowance application. Approve or reject the allowance termination request.

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