The Process of Conducting a Post Disaster Needs Assessment (PDNA) United Nations Development Programme Bureau for Crisis Prevention and Recovery Bangkok, Thailand November 2010

PDNA Process Decision to Conduct a PDNA Planning Mission ⋲ Government decision ⋲ Partner consultation if international assistance required (UN, World Bank, EU, others) PDNA Planning Mission ⋲ Composition of PDNA teams ⋲ Stakeholder Engagement ⋲ Reconnaissance ⋲ Establishment of the PDNA Management Structure ⋲ Agreement on PDNA Scope and Objectives, Agreement on Recovery Sectors ⋲ Initiate Assessment Methods, Instrumentation & Sampling ⋲ Identification of Resource Requirements (human, logistics and financial) ⋲ Draft and agree Terms of Reference

Conducting a PDNA ⋲ Formation of the PDNA assessment Teams ⋲ Training/ orientation of PDNA ⋲ Data collection, analysis/ Information gathering ⋲ Recommendations, Priority Response Options, “Recovery Pathway”, Recovery Framework ⋲ Report writing

PDNA Management Structure ⋲ High Level Management team ~ E.g. President/PM/key Minister, UN Resident Coordinator, World Bank Country Director, EU Delegate, etc. ~ Oversees the process, provide strategic guidance, take key decisions & ensure the availability of resources ⋲ PDNA Coordination Team ~ Works under government leadership & high level team to manage day-to-day planning & management of assessment & drafting of recovery framework ⋲ Sector Teams ~ Line ministry experts and UN/WB/EU or other sectoral specialists to collect &integrate data on damage, losses, human development impacts & needs.

PDNA Support Teams ⋲ Technical Support Cell ~ Information and communication technology, information, mapping, logistics, translation, etc. ⋲ Report Secretariat ~ Support the production of sector assessment reports and recovery frameworks.

Forming Sector Teams ⋲ Understanding the thematic key issues particular to the disaster ⋲ Choosing key information and the appropriate data collection techniques ⋲ Collecting data ⋲ Conducting analysis ⋲ Producing sector report including the recovery framework ⋲ Global guidance & templates are available…

Assessment Team Strategies Joint Planning Sub-team for the valuation of damage and losses Sub-team for the human development recovery assessment Joint Assessment Report

⋲ Data/ Information Management Process: ~ Data collection, processing, analysis, interpretation, storage, dissemination, monitoring, etc. ⋲ Consultative process: ~ Key users of CI and key actors in recovery including: affected communities (men, women, youth, elderly, leaders, etc.) national and local authorities, CBOs, private sector, NGOs, donors, international agencies, etc. Information, Data & Other Input

Analysis Process Identify Baseline and Parameters Coordinate with Humanitarian Clusters to integrate early recovery needs (e.g., “SOS”) Facilitate validation by National & Local Authorities and Stakeholders Identify areas of strategic recovery Align with Gov Planning priorities, and infuse disaster risk reduction measures Determine priority needs and interventions

CHOOSING KEY INFORMATION AND THE APPROPRIATE DATA COLLECTION TECHNIQUES NoLeading questionsRequired Information /data Type (baseline, secondary, primary) Sources 1yyyy 2xxx 3zzzz Etc..

Data Sources ⋲ Baseline (secondary data): ~ National statistics, demographic, social, economic characteristics ~ Typical sources of information: recent household surveys; updated maps, sectoral baselines, cadasters ⋲ Impact assessment (secondary data): ~ Post-disaster remote sensing, Humanitarian needs assessments, Government’s preliminary assessment reports, NGOs/UN agency situation reports,, etc.. ⋲ Field verification and stakeholder consultation (primary data)

CONDUCTING ANALYSIS ⋲ Check that all considerations already incorporate the cross-cutting issues ⋲ Detect and recognise trends and indicators of problems ⋲ Link information to action programmes ⋲ Estimate how the situation might develop in the future ⋲ Relate the analysis with risk reduction ⋲ More will be covered in session on recovery frameworks…

REPORT WRITING ⋲ Ensure that major partners each provide a report writer. This: ~ Ensures balance of perspective ~ Facilitates data/information/analysis exchanges with sectoral teams ~ Spreads the writing burden ~ Promotes transparency

Thank you Questions, Observations or Comments?