Alpha Phi Alpha Fraternity, Inc. Chapter Operations Plan

Internal data collection through the Strategic Focus Survey – Internal data collection through the Strategic Focus Survey – 11/05 – 1/06 11/05 – 1/06 External data collection through the Maryland Association of External data collection through the Maryland Association of Non-Profits – 9/05 – 3/06 Non-Profits – 9/05 – 3/06 Board of Directors Planning Retreat – 5/06 Board of Directors Planning Retreat – 5/06 General President’s Strategic Plan Overview/Dissemination of General President’s Strategic Plan Overview/Dissemination of Brochure – Centennial Convention – 7/06 Brochure – Centennial Convention – 7/06 Regional, Foundation, Commission and Committee Operations Regional, Foundation, Commission and Committee Operations Plans developed aligned with Strategic Plan – 6/06 – 11/06 Plans developed aligned with Strategic Plan – 6/06 – 11/06 Board Approval of the Strategic Plan – 11/06 Board Approval of the Strategic Plan – 11/06 Board Approval of the Chapter Operations Plan – 3/07 Board Approval of the Chapter Operations Plan – 3/07 Implementation Training – General Convention – 8/07 Implementation Training – General Convention – 8/07 Alpha’s Strategic Planning Process

Establishes a clear set of goals and action steps that apply at all Establishes a clear set of goals and action steps that apply at all levels of the fraternity. levels of the fraternity. Focuses the work of the fraternity so that we are all working Focuses the work of the fraternity so that we are all working towards the same purposes. towards the same purposes. Clarifies/specifies Alpha’s work (our brand) in the Clarifies/specifies Alpha’s work (our brand) in the communities where we are located. communities where we are located. Supports continuity of procedures and processes from one Supports continuity of procedures and processes from one General Presidential administration to the next. General Presidential administration to the next. Why Strategic Planning for Alpha?

Alpha Phi Alpha Fraternity, Inc. develops leaders, promotes brotherhood and academic excellence, while providing service and advocacy for our communities. The Mission Strategic Plan

ORGANIZATIONAL MANAGEMENT To implement a comprehensive set of operational procedures and aplan to strategically focus the work of a chapter for the year consistent with expectations established by the National Board of Directors and Regional Vice Presidents. Chapter President and Public Relations Committee 11/07 GOAL #1

ORGANIZATIONAL MANAGEMENT Present the National Mission, Goal and Strategies to the Chapter Executive Committee. Provide an overview of the projects being developed in the National Strategic Plan as presented at the 2007 General Convention Organizational Effectiveness Chair 8/07 OPERATIONS PLAN GOAL #1

ORGANIZATIONAL MANAGEMENT Develop a set of chapter operating procedures consistent with Robert’s Rules of Order and national guidelines Chapter President and the Chapter Executive Committee 9/07* GOAL #1

ORGANIZATIONAL MANAGEMENT Implement a set of operating policies and procedures to govern all aspects of chapter operations. Assure that all Chapter Officers are familiar with the Alpha Univ. Chapter & Officer Development (See Under Membership/Forms) Chapter President and Executive Committee 10/07* GOAL #1

ORGANIZATIONAL MANAGEMENT Communicate Chapter Operating Policies and Procedures to Chapter Members. Chapter President and Executive Committee 10/07* GOAL #1

ORGANIZATIONAL MANAGEMENT Develop, at minimum, an annual chapter operations or business plan that specifies the work plan of the chapter for the year. Include in the plan such things as: Number of meetings for the year/meeting plans Chapter dues and other financial obligations of membership Number and type of open and closed social activities Membership intake, reclamation and retention plans and targets Membership training plans (e.g., risk management, chapter operations, etc.) Timeframes/responsibilities for implementing the National Programs Specifying which of the four Special Projects will be implemented and the Implementation plan Chapter operations and program budgets Amenities for chapter members Community outreach plans beyond the National Programs/social activities Plans for working with associated area College and/or Alumni Chapters Chapter President and Executive Committee Chapter Organizational Effectiveness Chair 10/07* GOAL #1

ORGANIZATIONAL MANAGEMENT Evaluate the Implementation of the Operations Plan Chapter President and Executive Committee 1&6/08* GOAL #1

COMMUNICATIONS/PUBLIC RELATIONS To develop a comprehensive plan to address chapter Internal To develop a comprehensive plan to address chapter Internal Communications and Public Relations consistent with the plan developed by Alpha Phi Alpha Fraternity, Inc. Chapter President and Public Relations Committee 2/08 GOAL #2

COMMUNICATIONS/PUBLIC RELATIONS Chapter President 9/07 GOAL #2 Appoint a Communications/ Public Relations Committee and Chairman

Chapter President/Exec Com and PR Committee GOAL #2 COMMUNICATIONS/PUBLIC RELATIONS Develop an Internal Communications process 1.Development planChairman PR10/07 2.Submit to Executive Committee for ReviewChairman PR11/07 3.Submit to Chapter for Chairman PR12/07

PR Committee GOAL #2 COMMUNICATIONS/PUBLIC RELATIONS Develop a Marketing Plan 1.Development planChairman PR12/07 2.Submit to Executive Committee for ReviewChairman PR1/08 3.Submit to Chapter for Chairman PR2/08

Chapter President/Exec Com and PR Committee GOAL #2 COMMUNICATIONS/PUBLIC RELATIONS Develop a Public Relations Plan 1.Development planPR Committee12/07 2.Submit to Executive Committee for ReviewChairman PR1/08 3.Submit to Chapter for Chairman PR2/08

MEMBERSHIP MANAGEMENT Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator6/08 GOAL #3 To Effectively and Efficiently Manage Membership

MEMBERSHIP MANAGEMENT Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator 9/07* GOAL #3 Implement the approved process to attract, select and initiate members with outstanding academic achievement and leadership qualities. (Implement plan as developed by the Office of the Executive Director and Membership Standards and Extension Committee)

MEMBERSHIP MANAGEMENT Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator 12/07* GOAL #3 Implement the Plan to Retain and Reclaim Brother (Implement plan as developed by the Office of the Executive Director, Membership Standards and Extension Committee, and Reclamation Committee)

MEMBERSHIP MANAGEMENT Chapter President, Membership/Intake Coordinator, Director of Educational Activities, Executive Committee 10/07* GOAL #3 Implement the course of action for fraternal, personal, and professional development.

MEMBERSHIP MANAGEMENT Chapter President and the Executive Committee 11/07* GOAL #3 Implement a process to maximize the members’ expertise and chapter efficiency in chapter operations

MEMBERSHIP MANAGEMENT Membership/Intake Coordinator and Membership Committee 6/08* GOAL #3 Annually Collect, Analyze and Report Information on Reclamation Data for the Chapter

MEMBERSHIP MANAGEMENT Membership/Intake Coordinator and Membership Committee 1/08* and 6/08* GOAL #3 Collect information on the academic achievement (GPA) of Brothers enrolled in college to monitor progress towards degree completion

FISCAL MANAGEMENT Chapter President, Chapter Fiscal Officers, Chapter Advisor 1/08 GOAL #4 To ensure that a financial infrastructure that clearly defines, processes for fiscal accounting and management, organizational integrity, and revenue generation is developed

FISCAL MANAGEMENT Chapter President/Executive Committee/Chapter Fiscal Officers 9/07 GOAL #4 Plan to implement BOD approved financial controls at the Chapter level

FISCAL MANAGEMENT Chapter President/Fiscal Officers 11/07 GOAL #4 Implement BOD approved policies and procedures that reflect transparency in chapter fiscal operations

FISCAL MANAGEMENT Chapter Fiscal Officers/Fundraising Chairman, Executive Committee 12/07 GOAL #4 Develop and enhance income streams and fundraising opportunities

FISCAL MANAGEMENT Chapter Fiscal Officers/Fundraising Chairman, Executive Committee 1/08 GOAL #4 Present any plans to enhance income streams and fundraising Opportunities to the chapter for approval

PROGRAM MANAGEMENT Chapter President/Director of Educational Activities/Executive Committee 7/08 GOAL #5 To annually implement the mandated National Programs and selected Special Projects of the fraternity in a manner that will facilitate community outreach and ensure the viability of Alpha’s programs and projects.

PROGRAM MANAGEMENT Chapter President/Director of Educational Activities/Executive Committee 6/08 GOAL #5 Annually implement the mandated National Programs of the fraternity Go-To-High School, Go-To-College PROJECT ALPHA A Voteless People is a Hopeless People

PROGRAM MANAGEMENT Chapter President/Director of Educational Activities/Executive Committee 6/08 GOAL #5 Annually implement the approved Special Projects of the fraternity selected by the chapter. THE WASHINGTON D.C. MARTIN LUTHER KING, JR NATIONAL MEMORIAL FOUNDATION, INC. Big Brothers/Big Sisters Leadership Institute

PROGRAM MANAGEMENT Director of Educational Activities/Executive Committee 7/08 GOAL #5 Annually evaluate and report on the implementation of the National Programs using guidelines and materials developed by the fraternity.

PROGRAM MANAGEMENT Chapter President/Director of Educational Activities/Executive Committee 7/08 GOAL #5 Annually evaluate and report on implementation of selected Special Projects using guidelines and materials developed by the fraternity.

PROGRAM MANAGEMENT Chapter President/Director of Educational Activities/Executive Committee 7/08 GOAL #5 Evaluate and report on the implementation of local partnerships to ensure alignment with the Fraternity’s mission statement and joint goals established at the national and local levels.

GENERAL CONVENTION Training Workshops will be provided at the General Convention in Orlando to support Implementation of the Chapter Operations Plans. Alpha Advisor Field Staff Fiscal management Media/Public relations Reclamation TRAINING

Alpha Phi Alpha Fraternity, Inc. Chapter Operations Plan