Participatory justice Effective Social Audits Making the programme and the functionaries accountable to the people 10th March 2015 Accountability Transparency Participatory justice Dr. B. B. Rai Director Social Audit Unit, Sikkim

Setting up the Social Audit Unit

Institutionalizing the SAU Independent Social Audit Unit established by identifying Voluntary Health Association of Sikkim (VHAS) as the Social Audit Unit Dr. B. B. Rai identified as the Director Several rounds of trainings organized at NIRD, APARD, SSAAT etc. A cadre of 4 SRPs and 22 DRPs developed in partnership with district level NGOs MOU signed between SAU and RMDD, Govt of Sikkim SA for all the GPs made a regular feature since last 5 years MPRs of SA and ATRs have been now made a regular feature District Resource Institution (4) 1 per district District Resource Persons (22) Director (1) Joint Director (1) Finance Officer (1) State Resource Persons (4) Signing of MOU with SAU

Identifying District Resource Institutions Institutional Framework – District Level Identifying District Resource Institutions

District Resource Institutions Institutional Framework – District Level District Resource Institutions District Name of DRI WEST Himali Vikash Sansthan (HVS) SOUTH Pacific Club NORTH Navajyoti Sang, Namrang EAST Youth Development Society of Sikkim (YODESS)

Social Audit Handbook Resource book on social audit process Illustrated in comic book format

Social Audit-Cycle

Kick Off Meeting Chaired by DPC and attended by SRPs, DRPs, POs, Panchayats and others Objective is to prepare the Social Audit Calendar at GP level and provide orientation on the social audit steps along with the roles and responsibilities of all the stakeholders

Document Verification Action taken Report of previous Social Audit Gram Sabha Resolution Household registration register Job card registration register Job card issued register Work demand register Grievances Redressed Record Sanction Intimation Shelf of project Muster roll of every work Work site register Segregated Bills & vouchers of every works Indents and Supply Order Stock material Register Goods received register Asset Register Vigilance Monitoring Committee, Work-site Material Monitoring Committee resolution Completion report

Door to Door Interaction Job card Bank/ Post Office Passbook Household feedback on completed work Orientation on the scheme and Social Audit Jan Sunwai

Field Visit Observation: Physical & Financial Target vs Achievement Measurement of physical target : Outputs Survival assessment of plantation works Citizen Information Board

Report compilation Compilation of findings of document verification, Door to door survey and field visit Preparation of presentation on chart papers for Social Audit Jan Sunwai/Gram Sabha

Call for Participation Miking And Postering

Release of Audio CD on MGNREGA Song Social Audit Folk song Release of Audio CD on MGNREGA Song

Social Audit Gram Sabha - Jan Sunwai Chairperson : Zilla Panchayat Member Participation : Villagers, Job Card holders, CSO level functionaries, Gram Panchayats members, mates, Suppliers and other stakeholders. Quorum has to be met. Presentation of findings by DRP on the basis of Document Verification, Door to door interaction, field visit, observation and measurement Issue raised are recorded in minutes Minutes are read out in public and are endorsed by the Gram Sabha

Exit Conference DPC organizes the Social Audit Exit conference where key findings, corrective measures are presented by DRP DPC submits Action Taken Report within 30 days of the Exit Conference

Final Report & ATR Submission SAU submit 7 copies of Social Audit Report to RM&DD Month wise MPR/ATR submitted to RM&DD www.nrega.nic.in  www.mgnregasikkim.org   www.sikkimrmdd.gov.in   www.rdsikkim.org 

Action Taken Report

ATR enclosure – Issue of Mate Selection

ATR enclosure

ATR enclosure – Issue of stock register ATR enclosure – materials receipt

ATR enclosure – Issue of Materials ATR enclosure – Issue of Sign Board

ATR enclosure – Issue of Photographs & Sign Board

ATR enclosure – Issue of Completion Report

Dropping of Social Audit Paras Para raised in previous Social Audit dropped ,if Gram sabha finds it satisfactory. Unsatisfactory Action Taken - Para remain open.

Key Features of Social Audit 7 days duration of SA in one GP All ongoing and completed works are audited Wide publicity of SA gram sabha by taking up postering, miking and field visits Quorum of SA Gram Sabha is ensured: If 30% of active job card holders are not present then SA Gram Sabha is postponed Original expenditure vouchers are read out work-wise, covering not only the wage component but the material component as well for validation by the Gram Sabha. The name of the beneficiaries is also read out for confirmation. The findings of the Social Audit are confirmed in the Exit Conference with the DPC, which is followed by an Action Taken Report Dropping of paras by the gram sabha in the next social audit Also effective social audits have played an important role in ensuring public accountability

Social Audit - Coverage Sl.No District Total No. of GPs 2013-14 GPs Covered 2014-15 1 West 55 26 29 2 South 47 21 25 3 East 50 24 4 North 18 12 Total 176 89 92

Social Audit Status: 2013-14 North 18 573 121 37% 45.62 0.01 East 24 District Total GP covered in Social Audit Total Issues Total issues resolved till date Total Direct Recovery (in lakhs) Total Recovery made till date Number % North 18 573 121 37% 45.62 0.01 East 24 364 133 16.74 0.09 South 21 235 177 75% 8.21 1.90 West 26 309 245 79% 17.00 3.00 Total 89 1481 767 52% 87.57 5.00

Social Audit Status: 2014-15 North 12 121 45 37% 2.62 0.49 East 26 374 District Total GP covered in Social Audit Total Issues Total issues resolved till date Total Direct Recovery ( in lakhs) Total Recovery made till date Number % North 12 121 45 37% 2.62 0.49 East 26 374 126 34% 23.66 0.16 South 25 194 84 43% 6.91 0.64 West 29 364 276 76% 5.69 0.20 Total 92 1053 531 50.43% 38.88 1.49

Total Recovery reported Impact of Social Audit Year No. of GP Covered Total Issues raised Total Issues resolved Total Recovery reported Total Recovery made Numbers Rs in Lakh 2013-14 89 1481 767 88 5 2014-15 92 1053 531 39 1 COMPARATIVE IMPACT % Reduction of Issues % Reduction of Recovery 29% 55%

Social Audit Outputs Improvement in Administrative lapses Improvement in record Keeping (07 Registers) Transparency in implementation of programme Material Monitoring committee formed and certifying the materials supplied at work site Empowerment of workers Improved accountability from implementing agency Strong deterrent against corruption

Outcomes of Social Audit Shifting of public expenditure to “as per actual” rather than “as per estimates” Initiation of Disciplinary Action against the erring officials Recovery of misutilised amount from erring officer Instant delivery of participatory justice Enhanced transparency through People centered approach

Assets created under MGNREGA Flood Control Work Water Harvesting Tank

Assets created under MGNREGA Village Footpath Rajiv Gandhi Sewa Kendra

Assets created under MGNREGA Water Harvesting Tank at Legship Hingding GP IAY house at Legship Hingding GP

Sharing Social Audit Learnings Bhutan 3rd – 9th Sept, 2014 as part of Indian delegation by Dr.B.B Rai,Diractor,SAU Hyderabad 23rd – 28th Aug, 2014 at NIRD by SAU Team Jammu on 21st Aug, 2014 by Mr .Sandeep Tambe, Commissioner Nagaland on 7th May, 2014 by Mr. Tashi Chophel, ADC Mizoram 19th March, 2014 by Mr. Manoj Pradhan, ADPC Uttarakhand on 5th March 2014 by Mrs Sarika Pradhan, Joint Secretary Meghalaya on 3rd March, 2014 by Mr. Nima Tashi, Planning Coordinator Assam on 20th Jan, 2014 by Mr. Sandeep Tambe, Commissioner Manipur on 16th Jan, 2014 by Mr. Sandeep Tambe, Commissioner Himachal on 28th Oct, 2013 by Mr. Sandeep Tambe, Commissioner Mumbai, 21st Sept, 2013 in TISS National Workshop, by Dr.B.B Rai,Diractor,SAU

Challenges Action Taken Report Quality of Record Keeping Delays in submission Inadequate resolution of issues and recovery Quality of Record Keeping 3. Increase Participation of Public in the Gram Sabha

Plan of Action Government intervention for timely submission of ATR and regular follow-up Training & Re-training in Record Keeping More Publicity and IEC Awareness generation during Social Audit Gram Sabha / Jansunwai

Thank You