Student Discipline

C4A-DI01:Student Discipline Agenda: -Create/update Incident Log and escalation to HEP -Conduct counselling, escalate counselling case -Assign new counsellors -Generate counselling reports Refer to Online Help for more details

Disciplinary OffenceCounseling Process Flow Create Incident Log Update Incident Log Escalate to HEP Conduct Counseling Escalate Counseling Case Generate Counseling Report Assign New Counselors

Student Discipline Create/Update Incident Log and Escalation to HEP

C1-DI01:Create/update incident discipline log and escalation to HEP Description: –This function allows teacher to Create and update Incident log and escalation to HEP. Granted Role: –Discipline Teacher, Principal Menu Path: –Student Discipline > Discipline Incident/ Issue Log

Process Flow

Disciplinary OffenceCounseling Process Flow Create Incident Log Update Incident Log Escalate to HEP Conduct Counseling Escalate Counseling Case Generate Counseling Report Assign New Counselors

How to use 1.Navigate to the screen via menu path 2.Click Add new value 3.Enter reference data 4.Enter detail data 5.Save Refer also to Online Help

Navigate

Click Add a New Value

Prompt for School

Select the School Discipline Teacher and Principal can only prompt for their own school

Fill up the field

Select a Student Discipline Teacher and Principal can see all the student in their school

Add Log Offence

Choose Offence

Select Offence from List Discipline Teacher and Principal can prompt for all offence (Light and Severe)

Select Type of Offence Status Select ‘New’ if Offence is New

Select Type Of Offence Status List of Offence Status : 1)Select ‘New’ when logging case for first time 2)Select ‘Confirmed’ to confirm the case 3)Select ‘Void’ to cancel the case 4)Select ‘Closed’ to close the case List of Offence Status : 1)Select ‘New’ when logging case for first time; this status is defaulted 2)Select ‘Confirmed’ to confirm the case 3)Select ‘Void’ to cancel the case 4)Select ‘Closed’ to close the case 5)Select ‘Escalated’ to escalate case to MOE HEP

Fill up the rest of the fields

Add Attachment

Upload attachment

View or Delete Attachment

Save the Offence Log When Click Save, Reference Number will be generated in following format : Institution / DIS=Discipline / 4 digit school code / YYYYMMDD with two running digit

Update Offence Status Change Offence Status to ‘Confirmed’. Note that field are not editable anymore if Offence Status is ‘Confirmed’

Escalation to HEP Check the check box to escalate to HEP and click ‘Save’. Make sure Offence Status is changed to ‘Escalated’

Student Discipline Conduct School Counselling and Escalation

C1-DI03:Conduct School Counselling Description: –This function allows Counsellor to create School Counselling Log for Student whom required Counselling Granted Role: –School Counsellor and School Counsellor Head Menu Path: –Student Discipline > School Counselling Log –Reporting Tools > Query > Query Viewer

Process Flow

Disciplinary OffenceCounseling Process Flow Create Incident Log Update Incident Log Escalate to HEP Conduct Counseling Escalate Counseling Case Generate Counseling Report Assign New Counselors

How to use 1.Navigate to the screen via menu path 2.Click Add new value 3.Enter reference data 4.Enter detail data 5.Save Refer also to Online Help

Navigate

Add A New Value

Prompt for School

Select School School Counsellor can only prompt for their own school.

Select Counselling Type Select ‘Individual’ for individual Counselling cases or ‘Group’ for group Counselling cases

Select Service Type

Select Counselling Reason

Select Type of Acceptance List type of Acceptance : 1)Select ‘Invited’ if student are being invited to counselling session 2)Select ‘Referred’ if case are referred from Discipline Teacher/Principal 3)Select ‘Voluntary’ for Student whom attend counselling voluntary

Prompt for Student

Select Student from the List School Counsellor can prompt for all student under their campus

Fill in Counselling records Click ‘+’ to add new counselling session

Terminate Counselling Session Tick on here to terminate Counselling Session and Click ‘Save’. **Note**: Make sure to change School Counselling Status to ‘Closed’ to indicate that counselling has been completed and requires no further session

Escalate Counselling Case to BKK First Step: Change status to one of the following. By default the status will be ‘New’ as cases is new. 1)Select ‘Escalated’ if cases need to be escalated to BKK. But make sure BKK counsellor is appointed before saving this case. 2)Select ‘Pending’ if counselling is still on going 3)Select ‘Closed’ to close the case Second Step: Prompt for BKK counsellor and click save. will be generated to BKK counsellor; CC: School counsellor

Sample of Counselling

Student Discipline Assign New Counsellor

C1-DI04:Assign School Counsellor Description: –This function allows School Counsellor Head to assign Counselling cases to other school Counsellor. Granted Role: –School Counsellor Head Menu Path: –Student Discipline > School Counselling Log- All

Disciplinary OffenceCounseling Process Flow Create Incident Log Update Incident Log Escalate to HEP Conduct Counseling Escalate Counseling Case Generate Counseling Report Assign New Counselors

How to use 1.Navigate to the screen via menu path 2.Search for existing Counselling Cases within School 3.Assign New School Counsellor 4.Save Refer also to Online Help

Search and Navigate First Step: Navigate. Second Step: Click on search

Select the case Counselling Head can only see cases that is logged by School Counsellors in the school

Prompt for Counsellor

Select Counsellor Only School Counsellor under same campus will be shown here

Save Counselling Log

Student Discipline Generate Counseling Reports

C1-DI05:Generate Counseling Reports Description: –This function allows school counseling head to run counseling summary report Granted Role: –School Counseling Head Menu Path: –Reporting Tools > Query > Query Viewer

How to use 1.Navigate to the query view 2.Search for query name 3.Run to HTML or excel 4.Save to local folder Refer also to Online Help

Disciplinary OffenceCounseling Process Flow Create Incident Log Update Incident Log Escalate to HEP Conduct Counseling Escalate Counseling Case Generate Counseling Report Assign New Counselors

Generate Counselling report Second Step: Type in ‘ MOE_DI_SCHCSL’ to find school counselling report First Step: Navigate Third Step: Click on HTML or Excel to run the report **Report is only for School Counselling head**

View Counselling report Specify End date, Start date and Prompt for own Campus then click on View result to see the report.

Important Notes

End of Presentation Thank You