1 The Standards Based Management System Approach to Deploying the Environmental Management System at Oak Ridge National Laboratory Dr. Fay Frederick, Division Director Records, Training, and SBMS Services Division Quality Services Division (Acting)

2 Standards Based Management System (SBMS) Approach Expectations Practice Requirements External Drivers External Drivers Internal Drivers Policies Roles, Responsibilities, Accountabilities, & Authorities Management System Descriptions Subject Areas & Procedures ACTIVITY LEVEL LABORATORY LEVEL FACILITY LEVEL Facility Use Agreements Line Internal Organization Operating Procedures Provides the framework for the ORNL Environmental Management System (EMS) and a systematic approach to integrating environmental considerations into every part of ORNL’s work.

3 EMS transition to ISO registration through SBMS integration Standards Based Management System (SBMS) Community Outreach Acquisition Management Emergency Management Facility Operations Environmental Management Financial Management Human Resources Infrastructure Acquisition & Disposition Information Technology Integrated Planning Legal Occupational Medicine Nuclear Facility Safety Performance Based Management Quality Radiological Protection Safeguards & Security Technology Transfer & Economic Dev. Transportation Training & Qualifications Work/Project Planning & Control Worker Safety & Health 25 Management Systems encompass all aspects of business management Records Management Engineering

4 EMS transition to ISO targeted Management Systems that with minor adjustments satisfied ISO requirements Standards Based Management System (SBMS) 15 Management Systems address all 17 elements of ISO Community Outreach Acquisition Management Emergency Management Facility Operations Environmental Management Financial Management Human Resources Infrastructure Acquisition & Disposition Information Technology Integrated Planning Legal Occupational Medicine Nuclear Facility Safety Performance Based Management Quality Radiological Protection Safeguards & Security Technology Transfer & Economic Dev. Transportation Training & Qualifications Work/Project Planning & Control Worker Safety & Health Engineering Records Management

5 Crosswalk of ISO Requirements to SBMS Requirements 1. Standards Based Management System – Policy and requirements to perform work safely and compliantly 2. Training and Qualification Management System - Training and qualifications of staff are managed 3. Records Management System - Control & maintenance of EMS documents and records 4. Emergency Management System - Environmental emergency preparedness and response 5. Performance Based Management System - Assessment strategies, corrective action tracking, and lessons learned are successfully deployed Environmental Policy (1) Environmental Aspects Legal & Other Requirements Objectives & Targets Environmental Management Program Structure & Responsibility Training, Awareness & Competence (2) Communication EMS System Documentation (1) Document Control (3) Operational Control Emergency Preparedness & Response (4) Monitoring & Measurement Nonconformance & Corrective Prevention (5) Records (3) EMS Audit (5) Management Review (1) ORNL Policy, Requirements Management, R2A2s, & Subject Areas ___________ Training & Qualification of Staff ____________ Document Control, electronic system Records, Record Retention Schedules, electronic system ____________ Emergency Preparedness & Spill Response ___________ Assessment & Commitment Tracking System, Lessons Learned Subject Area ISO Elements MS Support

6 SBMS delivers requirements, tools, and support for EMS deployment Subject Area Deployment Tools Waste Minimization Emergency Preparedness & Response Facility Use Agreements (FUAs) Records Management Training & Qualification of Staff Work Control Chemical Exchange, Env. Compliance Reps, P2 Reps Drills, Emergency Operations Center, E-Squads Facility Limits, Building Design Attributes, Complex Facility Managers Records Schedules, Electronic records & document systems Training Matrix, SAP Training System, Training Programs Prep & Risk, Lab Space Managers, Hazard Eval. Tools Environmental Management Emergency Preparedness Facility Operations & Maintenance Records Management Training & Qualification Work/Project Planning & Control Management System

7 EMS Hierarchy EMS Roles, Responsibilities, Authorities, Accountabilities (R2A2s) 187 External Drivers 6 Internal Drivers Requirements Management Environmental Management System Description 7 Program Descriptions Facility Use Agreements Policies 16 Subject Areas EMS Process Definition and Integration EMS Process Definition and Integration Integrate Requirements into EMS and other Management Systems Work Control (R&D) Work Control (Operations) EPOs/ECRs WSRs Integrated Operations Internal Processes Support Services EP&WSD Home PageDeploymentDeployment ORNL Mission, Values and Aspirations Integration w/ other Management Systems

8 How UT-Battelle Meets Environmental Policy Commitments Action Result Comply with applicable regulations Protect and restore the environment Practice pollution prevention and waste minimization Communicate environmental information to staff, customers, and public Continually improve ORNL processes Successful regulatory inspections No reportable releases and safe legacy material disposition 50% reduction in regulated solid waste by end of FY05 Annual Site Environmental Report, EPO/ECR meetings, staff training, regular TDEC meetings Waste certification process improvement underway