Www.TheFuelTeam.com © 2009 The Fuel Team LLC. All Rights Reserved Leveraging Technology to Manage Events Drive Your Events with the EventRoom.

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Presentation transcript:

© 2009 The Fuel Team LLC. All Rights Reserved Leveraging Technology to Manage Events Drive Your Events with the EventRoom

Product Roadmap Webinar Series Today is the first in our Product Roadmap series Presentation will be posted to under Resources Please provide feedback when you logout today © 2009 The Fuel Team LLC. All Rights Reserved

© 2009 The Fuel Team LLC. All Rights Reserved Today’s Agenda Ways to use technology to improve the management of events EventRoom tools Examples and Case Study: SungateKids Upcoming Webinars and Courses

© 2009 The Fuel Team LLC. All Rights Reserved Events are loaded with details Keeping track of registrants, reaching a fundraising goal, promoting the event - wow, we all know it: Managing events is a challenge.

© 2009 The Fuel Team LLC. All Rights Reserved Web-based Event Management Tools Web-based event management tools can cover a wide range of event management tasks, reducing the burden on manual process. There are many tools available.

TFT Tools available to you today… Collect online RSVPs through a form Automate thank you notes through the form notification Collect payment and donations for the event through your donate page Build an electronic database of information (avoid manual entry) Train your constituents to look for event details on your website Reduce costs by mailing a postcard that drives to event details on your site Use eNewsletter tools with tracking capabilities to promote your events (Constant Contact, TFT’s eNewsletter tool) © 2009 The Fuel Team LLC. All Rights Reserved

EventRoom Overview Best used for organizing, tracking and motivating “groups.” Create and group teams, tables, events, walkers and more - and track them! Cap out groups (for example: 10 to a table, 4 to a golf team, 50 to a seminar, etc.) Provide "promotional codes" for discounted or free pricing to select participants Send out invitations to friends to participate Link the EventRoom to your main site - or create a custom URL for your event © 2009 The Fuel Team LLC. All Rights Reserved

Examples © 2009 The Fuel Team LLC. All Rights Reserved Walk to Defeat ALS Strides for Epilepsy 5k Walk/Run Goodwill Golf Tournament Dazzle Performance Tickets Easter Seals Kickin’ It for a Cause JVA Seminars

SungateKids – Case Study © 2009 The Fuel Team LLC. All Rights Reserved Leslie Ludolph Assistant Director, SungateKids SungateKids turned a small bowling event into both an online event AND an in-person bowling event. The event generates the majority of funding PRIOR to the event day. Auto tallies of what teams have raised create excitement and a viral event. All data collection and receipts are handled automatically. SungateKids uses an eNewsletter tool to announce and update participants on the event.

SungateKids – Case Study © 2009 The Fuel Team LLC. All Rights Reserved Event Overview Call to Action – Sign up Can’t Bowl? - Donate

SungateKids – Case Study © 2009 The Fuel Team LLC. All Rights Reserved Create a team or join a team Support a team Summary of funds raised

SungateKids – Case Study © 2009 The Fuel Team LLC. All Rights Reserved Search for teams Monitor team success Generate donations

SungateKids – Case Study Team members Donations to date Generate donations

SungateKids – Case Study © 2009 The Fuel Team LLC. All Rights Reserved

SungateKids – Case Study © 2009 The Fuel Team LLC. All Rights Reserved

EventRoom Benefits © 2009 The Fuel Team LLC. All Rights Reserved Automation Site becomes viral and works on your behalf Thank you and receipt are ed automatically Site auto-builds with donation totals and team totals Participants watch the event grow; competition is fostered Data is collected digitally to reduce need to hand-enter checks later Web-based software makes it possible for the event manager (nonprofit) to be anywhere while tracking the event IMPORTANT: –It took time to evolve our participants from paper to web…

EventRoom Costs © 2009 The Fuel Team LLC. All Rights Reserved $1500 Activation $150 per month software and hosting fee Sites can be repurposed for multiple events – best used when creative can be same for each event Schedule a 1:1 demo today by contacting or completing our Contact Us form on our website.

Upcoming *FREE* Webinars © 2009 The Fuel Team LLC. All Rights Reserved Aug CMS 101: EventRoom Sept Tips & Tricks The Audacity of Forms: Putting Your Website to Work Oct Product Roadmap CollaborationRoom: Manage Informaton for Your Team, Board and Volunteers Nov CMS 101: CollaborationRoom Dec Tips & Tricks Feature Boxes: Calling Attention to Your Best Stuff

Upcoming Course © 2009 The Fuel Team LLC. All Rights Reserved Search Engine Optimization 4 hour class $250 July 23, July 30 (two Thursdays) - 10 a.m. - Noon MT. The Fuel Team offers a beginning-level course designed to describe the basic concepts and practices of Search Engine Optimization - from discovery of the key terms and phrases that will generate website traffic, to making your site search engine friendly, to building the links and marketing traffic that will create unique value of your website.

© 2009 The Fuel Team LLC. All Rights Reserved Thank you!