The Online Basics for the Compliance System – formerly PACTS Chantelle Rose and Lakshmi Nandula

Agenda Compliance Overview –Self Survey –Telephone –Onsite Compliance –Resources and tools Questions

What is the Compliance System? The Compliance System is a Web System located in your SAFE account. It was formerly known as PACTS – Program Audit and Compliance Tracking System.

Compliance System To fulfill oversight responsibilities as required by the No Child Left Behind Act and ESEA Monitors legal requirements

Procedure for Monitoring the Three-year Cohort All districts are selected for compliance monitoring on a three-year cycle Each year a third of the districts receiving grants under ESEA and IDEA legislations have to complete the Self Survey Approximately 10% of districts are selected for an onsite visit and 20% for a telephone survey based on risk analysis

All users must have a SAFE account The LEA OEDS-R administrator can give access Compliance Self Survey

Self Survey Access: Click on Compliance once you log in to SAFE

Click on Compliance- Federal Programs (PACTS- Federal)

Overview

Questions/Surveys

Check the box to select the documentation

Telephone and Onsite Question layout similar to the Self Survey Schedule Tab Compliance Docs Tab: Required documentation marked with red asterisk

PACTS Support Materials: in the CCIP, Document library

FY15 Telephone Surveys

FY15 Onsite Visits

FY15 Telephone Surveys A+ Children's Academy Academy of Educational Excellence Adams County/Ohio Valley Local Akron City Akron Preparatory School Ansonia Local Ashtabula Area City Austintown Local Brown Local Brunswick City Cardinal Local Cincinnati State STEM Academy Claymont City Cleveland Community School Columbus City School District Constellation Schools: Parma Community Coshocton City Crestwood Local Crooksville Exempted Village Cuyahoga Falls City Dawson-Bryant Local Dayton City East Palestine City Edgewood City Elida Local Entrepreneurship Preparatory School - Woodland Hills Campus Euclid City Federal Hocking Local Findlay City Fostoria City Foxfire High School Fremont City Gallia County Local

FY15 Telephone Surveys Genoa Area Local Girard City School District Global Impact STEM Academy Hamilton City Hicksville Exempted Village Hilliard City Hillsboro City Hope Academy Northwest Campus Horizon Science Academy Columbus Horizon Science Academy Denison Elementary School Horizon Science Academy-Cincinnati Huber Heights City Indian Lake Local Insight School of Ohio International Acad Of Columbus Jackson City Jefferson Area Local Jefferson Township Local Kent City Ledgemont Local Liberty Center Local Liberty Local Liberty-Benton Local Life Skills Center Of Hamilton County Life Skills Ctr Of Cincinnati Life Skills High School of Cleveland London Academy Madison Avenue School of Arts Madison Local Massillon Digital Academy, Inc Miami Trace Local Monroe Local School District Mount Gilead Exempted Village Napoleon Area City Nelsonville-York City

FY15 Telephone Surveys New Bremen Local New London Local New Philadelphia City Newbury Local Nexus Academy of Cleveland Niles City North Baltimore Local Northwood Local Schools Ohio Virtual Academy Pinnacle Academy Preble Shawnee Local Promise Academy Reading Community City Richard Allen Academy Riverside Local Sandusky City Shaker Heights City South Range Local Southeast Local Springfield Academy of Excellence Stow-Munroe Falls City School District Strongsville City Summit Academy Community School-Toledo Summit Academy Toledo Learning Center Tri-County North Local Trimble Local Troy City Twin Valley Community Local Union-Scioto Local Van Wert City Wadsworth City Washington-Nile Local West Branch Local West Carrollton City West Central Learning Academy II Wilmington City Xenia Community City

FY15 Onsite Visits Bellefontaine City Chillicothe City Cincinnati City Dalton Local Defiance City Electronic Classroom Of Tomorrow Elyria City Schools Fairfield City Gallipolis City Great Western Academy Greenon Local Lancaster City Lima City Logan-Hocking Local Maple Heights City Marietta City Marion City Massillon City Metro Early College High School Middletown City Mt Healthy City New Lexington City Norwalk City Oak Hills Local Princeton City Richmond Heights Local Riverside Academy South Euclid-Lyndhurst City South-Western City Springboro Community City Springfield City Trotwood-Madison City Virtual Schoolhouse, Inc. Waverly City Wellston City West Clermont Local Western Local Willoughby-Eastlake City Youngstown Academy of Excellence Youngstown City Schools

Identify Key Staff Leadership Staff Federal Programs Consultant

Key Contact Questions Interview arrangements Document requests Logistics

Documents to Upload District parent involvement policy Homeless Policy School parent involvement plan

Documents to Upload School-Parent Compact Parents Right to Know HQT Principal’s Attestation Form HQT Excel document

What NOT to Upload Student Identifiable information Do not upload large documents (financial/fiduciary, HQT worksheets for all teachers/tutors/paraprofessionals), etc. Any large documents should be kept available on site

HQT Excel Document

Compliance Documentation Create an organization system for each category Provide letters, surveys, data, assurances and other evidences needed to comply with the criteria Review the Compliance document requirements

Non Public Make sure to: Collect evidence of consultation Review process and collect all contracts for services provided to non-public schools Goods and services procurement is at the district level

Prep The Principals Make sure that the Principal understands Title I requirements and is able to articulate program design and implementation.

Compliance Findings HQT Parent Right to Know Fiscal –Equipment and Time and Effort –Procurement

Ask questions If you do not understand what is needed ask clarifying questions

Technical Assistance Technical assistance will be provided in all areas that do not meet compliance.

Noncompliance If items are not compliant- red X Issues/CAP items are created in the system by the Educational Specialist

Noncompliance District will follow the Corrective Action Plan and submit it through the system Follow-up with a Telephone Survey the next year

Collaborate Some regions have meetings and share best practices, review materials, programs, documentation strategies, or navigation techniques for federal programs.

Questions?

education.ohio.gov

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