STRATEGIC PLANNING IMPLEMENTATION TEAM Structure and Progress

Boston VA Research Institute, Inc.  Focus Group feedback  Reports are difficult to understand  Information is out of date  “I want to know how much I have to spend”  Internal issues  Staff didn’t have time to handle more business  No room for more staff

Boston VA Research Institute, Inc.  Build the team to do the job right  Matt Varley – interacts with customers, performs some tasks being affected  Janyce Sarmaniote – technical and accounting expertise  Dan Burke – Knowledge of BVARI and quality improvement expertise  Annie McGonagle – Independent Contractor, accounting expertise

Boston VA Research Institute, Inc.  Completed projects:  Electronic check deposits  Review and identification of payment methods to maximize value  Online approval of eligible time records  Change purchase tracking system  Identify potential vendor discounts  ROI: Cost = $3,980 Savings so far = $16,527

Boston VA Research Institute, Inc.  In Process:  Budget Template - prototype

Boston VA Research Institute, Inc.  In Process:  Burn Rate and P&L report replacement- prototype  Further planned enhancements:  Access to data as recent as prior business day  Inclusion of obligated payments  Ad hoc report generation from PI Portal

Boston VA Research Institute, Inc.  Ongoing projects:  Paperless approval system  Electronic checks for bills and reimbursements  Form redesign (travel, order request)  Make website easier to use

Boston VA Research Institute, Inc.  Sponsored Programs Administration & HR Innovation Teams  SPA software to track project management from development through closeout  Alignment with VA eRD  ADP Portal  Your input is critical!  If interested in working with us to develop tools, please give your contact info to Riccardo.