Update: VIVA Users Group Virginia Library Association October 23, 2008 Williamsburg, Virginia The Virtual Library of Virginia

Agenda  Welcome and Update Tansy Matthews VIVA Associate Director  Vendor Introductions  Presentation: The Hand-Held Tsunami: Implications for VIVA John Ulmschneider Virginia Commonwealth University

VIVA Highlights  Addressing Budget  Collections  Training – 10 th VIVA Community Interlibrary Loan Forum – EBSCO Regional Training Session  VIVA Web Site Redesign  Multimedia Task Force – Contract for InCommon Federation – JMU contract for TapHere! – InstallFest scheduled

VIVA Collections in  Cancellations – Cambridge University Press Journals (Dec. 31, 2007) – Duke University Press Journals (Dec. 31, 2007) – GaleNet (Dec. 14, 2007) – LN Statistical (Feb. 28, 2008) – Academic OneFile (June 30,2008)  RFP RESULTS (for fy09) – EBSCOhost Collection – ProQuest Safari Tech Books Online – Mergent Online and Mergent Horizon

VIVA Budget Sources and Allocations (as of 10/8/08)

Priorities  Impact of VIVA Budget Cuts – Double whammy to local institutions if VIVA cuts collections – “Unleveling” the playing field – Lose research opportunities – Lose support for distance education – Lose other contractual benefits (e.g. Access to backfiles, price caps, deep discounts for print)

Database Searches and Journal Article Downloads FY Total A&I Searches:112,526,368 Total Article Downloads: 42,896,235

VIVA Priorities for  Sustain current collections – Funding needed to sustain current collections due to enrollment growth and contractual cost increases.  Emphasize research growth in key subjects – Focus on key areas nursing and allied health engineering and information technology education – Chief focus on sponsored research enterprise  Support for the Interlibrary Loan expedited delivery program

Priorities  BUDGET Management – Cancellations Gale Academic OneFile (replaced by EBSCOhost Collection) as of 7/1/08 Cancelled the Academic Press IDEAL Archives ( ) as of 12/31/08 IOP Journals under review Others as necessary

Sustaining VIVA’s Vision  VIVA is equitable – VIVA levels the playing field  VIVA is cooperative – Decentralized organization structure – VIVA spends more than 96% of the total budget on direct services for our members  VIVA is cost-effective – VIVA brings in $5 of value for every $1 spent on electronic resources

Priorities  Manage Budget - Cancellation Criteria – Limit Impact on Members – Value Full Text over A&I – Vendor Policies and Pricing – Content and Convenience – Also: Attempt to give our members advance warning (may be hard to do this year) Ensure that the Commonwealth will not spend more on products if VIVA cancels

Access Throughout Virginia

Efficient, Decentralized Services VIVA Office (GMU–Fairfax) Procurement (JMU-Harrisonburg) VIVA Listserv (VaTech- Blacksburg) Locally Loaded Databases (UVA-Charlottesville) VIVA Webmaster (VCU-Richmond) Coordination of Private Nonprofits (Sweet Briar College-Sweet Briar)

The Remarkable Value of VIVA Cost avoidance through group purchases July 1, 1994 to June 30, 2008: $225,000,000 That’s a 1-to-5 payoff for Virginia!

VIVA Vendors With Us Today  AAAS:Phillip Smith  EBSCO: David Brisendine & Steve O’Dell  Gale Cengage: John McLaughlin  IEEE:Joe Vaitkus  Nature:John Moore  Ovid:Jenna Von Hagen  Proquest:David Fiumara  SOLINET:Kate Vincent