S-STEM Scholarship Reporting Site 10/15/2012 David Greene Mary Sanders ICF International (800)

S-STEM Database Timeline – CSEMS 2007 – S-STEM Awards 2008 – Restarted old website 2009 – Launched new website 2010 – Added offline version in Excel 2011 – Required for report approval

S-STEM Website Ensures data integrity – No duplicate students – Extensive validations (warnings, errors) Aligns data collection with goals – Supports program evaluation Easier navigation with multiple paths Offline version in Excel Extensive online help

Online Help Help links are available in the upper-right corner of every screen

Technical Support We are here to help you – – (800) We answer in person 9AM to 6PM We reply to every and every voice message

Award Details and Program Activities Keep your address up-to-date in FastLane

Award Details and Program Activities Designate an alternate contact All system-generated s go to the PI and to the alternate-contact

Award Details and Program Activities Update your expected first and final semesters so we know when to send reminders to you

Keep your address up-to-date in FastLane Designate an alternate contact Update your expected first and final semesters so we know when to send reminders to you All system-generated s go to the PI and to the alternate-contact Award Details and Program Activities

Student Summaries Each summary report shows all data entered for one student

Shows one row for every student reported Data-Entry Status: completed, in progress Student Status: active, graduated, left program Add new S-STEM students at the start of each semester Student Demographics

Edit Student Demographics

Address Permanent Residence School Residence S-STEM Start Semester Degree Program Career Goal Name Birth Date Gender* Race* Ethnicity* Disability* Student Demographics Critical for program evaluation Students should complete a consent form *Includes a “Not Reported” option

Example Student Consent Form

Yellow banners appear throughout the system to display important information The student disability reporting has changed

You can download an example student consent form template Add your new S-STEM students as soon as you know who they are Student Demographics

A new semester is added automatically for the start-semester of newly added students You can also add a new semester here Semester/Quarter Details

Sally appears as “not started” in her start semester, and every subsequent semester Add a new student from here, and the student’s start semester will be prefilled

Edit Semester/Quarter Details

Cumulative GPA S-STEM Scholarship Amount* Intended Major Class (freshman, junior, etc.) STEM-Related Internship Employment Hours/Week* Activities Student Status Semester/Quarter Details Report GPA at semester start (0.0 for 1 st term) Report all values at the start of the semester Update values at the end of the semester *Different reporting options before 2009

Active Graduated Transferred Leave of Absence Left Program Left Program - Switched to a non-STEM major Left Program - No longer full-time Left Program - No longer financially eligible Left Program - Poor academic performance Left Program - Received maximum scholarship funding Left Program - Transferred to a different S-STEM award Left Program - Completed the S-STEM program Student Status

Semester/Quarter Details

When a student is marked as “Graduated”, a record will appear here to collect follow ‒ up questions Follow-Up Questions

Main Menu, Data-Entry Status Report

Submit Your Data After you submit, you will have read ‒ only access to your data until next semester

Submit Your Data Banner on every screen, save buttons disabled After you submit, we will review your data We unlock awards before each semester You may also unlock your data, if needed

Unlock Your Data

Read the instructions worksheet Start with an up-to-date Offline Version Save in "Excel " format only Do not delete or rename any students Do not change the spreadsheet structure Use "Paste Special… Text" or "Paste Values” First 5 columns must match all worksheets Columns marked with a * are required Use the drop-down lists to enter values Offline Version in Excel

Student Demographics worksheet One row per student

Offline Version in Excel Semester-Quarter Details worksheet One row per student for each semester they participated

Offline Version in Excel Follow-Up Questions worksheet One row for each graduated student

Offline Version in Excel

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