Adam Jansen Digital Archivist Washington State Archives ISB Presentation Status Report for Digital Archives

Project Status Highlights Project on Schedule and Under Budget Oct 4 th Grand Opening Phase one complete Dec 30 th. Microsoft/EDS developing web interface and database backend Network Hardware, Software installed and Tested

Budget BUDGET CATEGORY Investment Plan Estimate Current Estimate (as of July) Current Estimate: Expended/Obligat ed to Date $ % Current Estimate: Un-obligated Balance $ % Personal Services Contracts $332,750$1,069, %$00% Hardware Maintenance $13,044$45,652$8,00018%$37,65282% Software Maintenance/upg rade $247,889 Goods and Services$75,000$56, %$00% Hardware Purchase$1,238,472$1,052,704$881,38284%$171,32216% Software Purchase$670,413$250,000$245,56498%$4,4362% TOTAL$2,577,568$2,475,018$2,261,60892%$213,4108%

Technology Acquisition Hardware – Cisco Network, LAN and SAN EMC – SAN storage 5 TB HP – Servers and desktops ADIC – Tape Library Microsoft – Software and development

Project Changes Custom Developed Archival Asset Management System –Allows more functionality, flexibility –Less maintenance costs long term –Own the source code Expanded redundancy and security –Redundant firewalls, load balancers, server configurations –Secure FTP for data uploads –Expanded test environment for development

Scope of Project Phase One to include: –Public web interface Basic and Advanced searches Image viewing, downloading eCommerce –Database Model Automated ingestion and processing of records Self describing Metadata XML deep storage Security roles –Pilot to include Marriage records Chelan, Snohomish, Spokane Historic Census and Naturalization Records

Scope of Project Phase Two to include: –Legislative Services Center –Governor Locke’s Records –Chelan County Clerk –Secure web page for small batch upload Allows providing office to view confidential fields –Increase user experience and functionality

Quality Assurance Begun formal reporting in April Two QA reports to date Onsite Visit July 13 th, No Major Risks Risks Identifies –Backing up to Disk Array Tape Library has been ordered with expected install of Sept 15 th –Need to Conduct Proof of Concept Testing Extensive POC testing has been completed –Development timeline for Grand Opening OSOS staff picking up workload, extensive testing along with development

Change Management Extensive due diligence to minimize need for change Complete testing of network architecture, software installation Weekly Review Meetings with Microsoft, EDS and OSOS development team and executive staff Documented formalized change control process requiring review and sign-off Weekly review of potential risks and mitigation strategies

Key Dates Oct 4 th – Grand Opening Dec 30 th – End of Phase One –Marriage Records, Historic Records, Voter Registration, select s June 30, 2005 – End of Phase two –Governor Locke’s Records, Legislative Services Center, Chelan County Clerk