© Bishop’s Stortford Town Council Bishop’s Stortford Neighbourhood Plan Team for Silverleys and Meads Wards 24 th September 2013

Agenda 1. APOLOGIES FOR ABSENCE 1. APOLOGIES FOR ABSENCE 2. MINUTES OF MEETING HELD ON 3RD SEPTEMBER MINUTES OF MEETING HELD ON 3RD SEPTEMBER MATTERS ARISING 3. MATTERS ARISING 4. PLANNING UPDATES 4. PLANNING UPDATES 5. DRAFT PLAN 5. DRAFT PLAN Amendments to Plan Amendments to Plan Other areas for consideration Other areas for consideration Timetable Timetable 6. CONSULTATION AND ENGAGEMENT 6. CONSULTATION AND ENGAGEMENT 7. PREPARATION FOR 15TH OCTOBER MEETING 7. PREPARATION FOR 15TH OCTOBER MEETING © Bishop’s Stortford Town Council

Remaining Steps prior to formal consultation Review minor amendments from list Review minor amendments from list Further Engagement/Awareness raising: Further Engagement/Awareness raising: Young People (Schools) Young People (Schools) Commuters Commuters Disability Groups Disability Groups Mother and Toddler Groups Mother and Toddler Groups Business? Business? Posters and leaflets Posters and leaflets ‘Special’ areas (lead teams needed) ‘Special’ areas (lead teams needed) The Meads The Meads The Town Centre The Town Centre Are there any others, are these right? Are there any others, are these right? Pre-consultation review (supported by Planning Aid England) Pre-consultation review (supported by Planning Aid England) Readability Readability Basic conditions check Basic conditions check Duplication of policies covered elsewhere Duplication of policies covered elsewhere © Bishop’s Stortford Town Council

Strawman Schedule for Plan Consultation copy7 January Consultation copy7 January Formal consultation commences27 January or earlier Formal consultation commences27 January or earlier Town Council approval of examination copy28 April Town Council approval of examination copy28 April Examination copy2 May Examination copy2 May Publicity by EHDC commences2 May Publicity by EHDC commences2 May Examination commences27 June Examination commences27 June Referendum copyAugust Referendum copyAugust Referendum2 October or thereabouts Referendum2 October or thereabouts © Bishop’s Stortford Town Council Based on: October 2014 referendum target

Strawman Meeting Schedule 15 October 15 October Town Centre Stage 1 (stand-alone/additions to TP/H&D?) – involve retailers Town Centre Stage 1 (stand-alone/additions to TP/H&D?) – involve retailers Presentation from Planning Aid England Presentation from Planning Aid England Agree schedule for further engagement and publicity (draft by ) Agree schedule for further engagement and publicity (draft by ) November weekday mornings and evenings tbc, possibly one Saturday November weekday mornings and evenings tbc, possibly one Saturday Further engagement, team leaders make appropriate adaptions Further engagement, team leaders make appropriate adaptions 5 November 5 November Meads Stage 1&2 combined Meads Stage 1&2 combined 26 November 26 November Town Centre Stage 2 Town Centre Stage 2 Feedback from engagement Feedback from engagement 17 December 17 December Consider skipping unless urgent matters Consider skipping unless urgent matters 7 January January 2014 Approve consultation copy, commence formal consultation Approve consultation copy, commence formal consultation Early April TBD Early April TBD Approve final copy for Council Approve final copy for Council 28 th April TBD 28 th April TBD Council approval of examination copy Council approval of examination copy © Bishop’s Stortford Town Council Based on: October 2014 referendum target, 3 weekly meeting frequency

Backup © Bishop’s Stortford Town Council6

Planning Aid – recommended general changes to Plan Make the plan more visual Make the plan more visual include a large pull-out map with all key areas highlighted include a large pull-out map with all key areas highlighted more photographs, maps, diagrams more photographs, maps, diagrams Rework for readability and clarity Rework for readability and clarity Make the Vision more descriptive and readable – what is unique about Bishop’s Stortford? Make the Vision more descriptive and readable – what is unique about Bishop’s Stortford? Consider order Consider order Move references etc to end of document Move references etc to end of document Planning Aid to make recommendations by end October Planning Aid to make recommendations by end October Planning Aid will also ensure that plan meets the Basic Conditions once the plan is in its finished form Planning Aid will also ensure that plan meets the Basic Conditions once the plan is in its finished form © Bishop’s Stortford Town Council

Planning Aid - Advice on Engagement Business Community Business Community Presentation to BS Chamber of Commerce at breakfast meeting by NP team Presentation to BS Chamber of Commerce at breakfast meeting by NP team Schools and Young People Schools and Young People Youth Event at Rhodes or elsewhere Youth Event at Rhodes or elsewhere Involve Youth Council Involve Youth Council Talk to Scouts at one of their regular sessions Talk to Scouts at one of their regular sessions Talk to geography teachers to get Neighbourhood Planning included as a topic and provide literature Talk to geography teachers to get Neighbourhood Planning included as a topic and provide literature Also involve primary schools to get something in pupils’ bags aimed at parents Also involve primary schools to get something in pupils’ bags aimed at parents Disability Groups Disability Groups Separate meetings – contact EHDC and HCC to find out most active ones in BS (also Mark Greatbatch) Separate meetings – contact EHDC and HCC to find out most active ones in BS (also Mark Greatbatch) Mother and Baby Groups Mother and Baby Groups Target with posters and leaflets Target with posters and leaflets © Bishop’s Stortford Town Council

Planning Aid - Other Suggestions to raise awareness Website Website Make more informative and include information on stages we are at, next steps and a summary of the plan Make more informative and include information on stages we are at, next steps and a summary of the plan Ensure that people realise that plan is still at pre- consultation stage Ensure that people realise that plan is still at pre- consultation stage Library, Doctors’ Surgeries Library, Doctors’ Surgeries Display of posters, leaflets and copies of the draft plan Display of posters, leaflets and copies of the draft plan Railway Station Railway Station Handout leaflets in the morning to commuters so that might read them on the train. Consider a display in the evening Handout leaflets in the morning to commuters so that might read them on the train. Consider a display in the evening I ♥ BS badges or fridge magnets I ♥ BS badges or fridge magnets © Bishop’s Stortford Town Council