The Art of Execution – How to Develop a Plan that Works for your District Matt Krell, CSP, CIC, ARM, CRM Area Senior Vice President, Risk Services Arthur J. Gallagher & Company - Denver

In preparing for battle I have always found that plans are useless, but planning is indispensable. Dwight D. Eisenhower Dwight D. Eisenhower

Combine the Best Practices of Safe Schools with actions focused specifically on what is causing the injuries = FOCUSED (UN)SPECTACULAR PROGRESS with a planning process that moves you forward. Objective

Points to Ponder…………..  We need to be creative!  Do we know the obstacles?  Do we have a plan?

Close Your Eyes And Pretend You Are In Front Of The Board And Are Asked The Following Questions …………

Mr/Mrs./Ms._________ Specifically, tell me, what is the trend by the number and cost of injuries over the past 2 years by: 1. By location 2. By occupation 3. By type 4. By cause 5. Did you adjust for exposure? (payroll/hours)

Mr/Mrs./Ms._________ What are some of the External Factors impacting injuries Demographics (Local) Economy Budgets/Bonds District Plan And………..What Are You Doing About Our Injuries With Regard to The Following Best Practices?

Best Practices

Post Offer Strategies What can you do either before or after an offer has been extended to a new employee to minimize the chance of a bad hire: Integrity testing Drug/alcohol screen Background check Employers Workers Comp Post offer physical

Accountability How does (should) your Board hold your superintendent accountable What does that look like to the superintendent, principal, department manager Finding the things that cause injuries How can you do a better job of finding the things that cause injuries (unsafe acts/conditions)

Accident Investigation How can you improve the accident investigation process? Who does it Are they trained How are they reviewed?

Training How can we do a better job of training our employees at hire, monthly, quarterly and annually How do we always keep safety on the brain?

Safety Committee How do you improve your school or district safety committee? Remember what Doug talked about?

Claims Management/Return To Work What can you do to improve your RTW efforts? Is it mandatory? Do you know who has not returned to work? How can we improve communication with injured workers?  Cards Does your local medical facility serve your needs?  Communication How can you improve your communication with the claims and loss control departments?

How do you best utilize your ESD resources? Where does the ESD Safety/Claims dept come in?

Putting It All Together

Knowing is not enough; we must apply. Willing is not enough; we must do. - Goethe

Annual Risk Control Plan GOALSACTION STEPSRESPONSIBLE PARTIES COMPLETION DATES STATUS Goal 1   1. Evaluate existing committee composition Right people and dept’s 2. Create a biz plan 3. Develop a proper agenda 4. Develop an orientation process for new committee members 5. Set up monthly meeting with the Superintendent to discuss progress 6. Develop job descriptions for each member Enhance the safety committee EXAMPLE

Questions?

Appendices

Job Description Pre-Offer Honesty Screen Job Demonstration Drug Test Conditional Job Offer of Employment Medical Questionnaire/ Post Offer Tests: Drugs, Psych., Comprehensive for Functional Job Performance Expectations/ Management Safety Coordinator / Safety Committee OSHA Life Safety, Other Regulatory Compliance Accident/ Loss Data Review & Analysis Process Safety Goals/ Objectives Safety Promotional Activities Safety Policy Safety Rules Health, Safety, Emergency Preparedness, Security Hazard Identification & Evaluation/ Corrective Action Process Accident Investigation & Remediation Procedure Program Review Process Company Orientation Department Orientation ‘What do your employees need to know’ (Safety Awareness Training) Behavioral Safety/ Incentive Programs Competency Training In-Service/ Gap Training Selection of Medical Provider(s) Designated Relationship/ Communication Process Communication to Employees & Acknowledgement Loss Runs Review/ Claim Reviews Aggressive Return to Work Program Job Application > Eligibility Pre-Loss Management (Loss Prevention) Hiring Safety Program Written Policies and Procedures Education, Training, Awareness, Competence Medical Provider/Claims Management Wheel ‘O Resources

Involve the Employee and the Supervisor Maintain Medical Confidentiality Keep in Contact with Injured Employee Track Recovery and Progress Claim Review Process OSHA Recordable / OSHA 300 Log Involve the Employee and the Supervisor Root Cause, Unsafe Conditions, Unsafe Behavior, Action of Others Initiate Safety Accountability Process Loss History / Comparative Analysis Accident / Incident Reports Initiate Safety Accountability Process Post-Loss Management (Loss Control) Days Away from Work, Restrictions (Mod Duty), Transferred Accident Investigation/ Safety Implications Safety Committee