U.S. General Services Administration Ernie Beatty Senior Personal Property Disposal Specialist Federal Acquisition Services

2 U.S. General Services Administration GSA Auctions ® Writing a solid item description Federal Acquisition Services

Why is the description so important?  Create a visual picture  What would you want to know as a buyer – Bidder’s shoes  Maximum Price  Brief and Accurate information - Credibility  Repeat business

4  For lots of miscellaneous property, begin descriptions with –“One lot consisting of:”  Items within a lot shall be separated by a “;” in order to differentiate where the description of one item ends and the next item description begins.  Example: 1.One lot consisting of: Typewriters, Swintec, Mdl: 456, 5 each; Fax Machines, Brother, Mdl: 678, 3 each; and Cell Phones, Nokia, Mdl: 6140, 10 each. Where to start?

Standard Condition Codes  1Unused/No modification or repairs required  4May Require Repairs/Property shows some wear/Additional deficiencies are unknown  7Repairs Required/Property is unusable in its current condition/ (List all known major deficiencies, parts missing)/Additional deficiencies are unknown  XSalvage/Property has value in excess of its basic material content, | but repair or rehabilitation is impractical and/or uneconomical*  SScrap/Property has no value except for its basic material content**

Vehicles  Accurate custodian information  Color – very important  Transmission – type and speeds  Any deficiencies in the vehicle  At least 5 pictures – especially if there is body damage  X – Sold for salvage only “Not to be titled for Highway Use”  S – Sold for scrap only “Not to be titled for highway use”

All property should be checked to see if a reference to Special Terms & Conditions statements is required:  Examples:  For medical equipment: Bidders are responsible for complying with the clause entitled “Medical Devices” listed in “Special Terms and Conditions”

Review sale item descriptions  Your SCO will send you an with information on the sale  READ IT for validation  YOU are the final reviewer of the descriptions

Questions?

12 Sales Team Ernie Beatty, Senior Personal Property Specialist Debbie Rojas Cook, Sales Chief, Denver