Onsite Clinic Development & Management Request for Proposal 11- 80 Pre-Proposal Conference June 29, 2011 1:00 PM Nicole Kenney, Department of Administration

Agenda General Information Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises Question and Answer Session

General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

Purpose of the RFP The purpose of this RFP is to select a vendor to develop and manage an onsite clinic in the Indiana Government Center building in Indianapolis. Contract Term: 4 years Three years from the date of contract execution possibility of a one-year renewal The state expects respondents to provide highly competitive cost solutions with consideration of the contract term.

Scope of RFP The State of Indiana is exploring the possibility of offering onsite medical services to approximately 15,000 eligible State of Indiana employees working in Marion County, to include but not limited to: primary care, health risk assessments, immunizations/injections, new hire physicals (limited scope), exams and screenings, prescriptions, and pharmaceuticals. This clinic will only be open to eligible employees, not spouses or dependents.

Scope of RFP Clinic Development 10,000 square feet on ground floor of IGC Attachment G is floor plan of the available space. Mandatory requirement of the awarded vendor to follow public works procurement process to develop the clinic and locker/shower area. Construction begins September 2011 with clinic opening January 2012. All permanent structures will be owned by the State at the end of the contract term.

Scope of RFP Clinic Management Minimum Services Provided to Eligible State Employees Primary Care Health Risk Assessments Immunizations & Injections New Hire Physicals (limited scope) Exams & Screenings Prescriptions & Pharmaceuticals Coordination with the State of Indiana Wellness Program to provide, educational, intervention, and incentive programs Lab tests, biometric screenings, & preventive care

Scope of RFP Clinic Management Anticipated operating hours of 7:30 am – 5:00 pm Monday - Friday; not open on state holidays. The State currently has a population of 85% of employees covered under consumer driven health plans that may be paired with an HSA. The state will customize its level of services for this onsite clinic in order to comply with IRS guidelines, Notice 2008-59.

Key Dates Activity Date Issue of RFP June 22, 2011 Pre-Proposal Conference June 29, 2011 Deadline to Submit Written Questions July 1, 2011 Response to Written Questions/RFP Amendments July 8, 2011 Submission of Proposals July 15, 2011 The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation July 15, 2011 - TBD Formal Presentations Week of August 1, 2011 Final Detailed Cost Proposal for Construction of Clinic Week of August 15, 2011 Proposal Discussions/Clarifications (if necessary) TBD Best and Final Offers (if necessary) Contract Award Week of August 29, 2011 Procurement & Construction of Clinic September 2011 Onsite Clinic Opening January 1, 2012

Proposal Preparation Submit your responses within the templates Attachment E, Business Proposal Template Attachment F, Technical Proposal Template Attachment D, Cost Proposal Template All-inclusive per eligible member per month fee for the entirety of the scope of services required by the state resulting in the contract. State has identified 15,000 eligible employees Detail the fees included in the PMPM fee Detail the fees passed through to the state Lab services, pharmaceuticals, etc.

Proposal Preparation Buy Indiana Preference, 5 definitions Status shall be finalized by proposal due date. Details provided in Business Proposal. Attachment C, Indiana Economic Impact Definition of FTE (Full-Time Equivalent) Example: If a Respondent has 5 full time employees and is bidding on its 5th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract: 0.2 x 5 employees= 1 FTE.

Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements Pass/Fail 2. Management Assessment/Quality (Business & Technical) 35 points 3. Cost (Cost Proposal) 20 points 4. Indiana Economic Impact 15 points 5. Buy Indiana 10 points 6. Minority (10) and Women Business (10) Subcontractor Commitment 20 points (potential 2 bonus pts) * 100 Total Points

Minority and Women’s Business Enterprises Charles Hill, MWBE Division Contact Information - Email: chahill@idoa.in.gov or Phone: 317-233-0545 Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for Proposal - 8% Minority Business Enterprise - 8% Women’s Business Enterprise

Minority and Women’s Business Enterprises Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on the IDOA Directory of Certified Firms Each firm may only serve as once classification – MBE or WBE A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement. Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htm Must be used to provide the goods or services specific to the contract National Corporate Diversity Plans are generally not acceptable

Minority and Women’s Business Enterprises TOTAL BID AMOUNT:

Minority and Women’s Business Enterprises Effective April, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale - MBE: Possible 10 points + 1 bonus point - WBE: Possible 10 points + 1 bonus Point Professional Services Scoring Methodology: - The points will be awarded on the following schedule: - Fractional percentages will be rounded up or down to the nearest whole percentage - Submissions of 0% participation will result in a deduction of 1 point in each category - The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points % 1% 2% 3% 4% 5% 6% 7% 8% Pts. 1.25 2.50 3.75 5.00 6.25 7.50 8.75 10.00

Minority and Women’s Business Enterprises RFP MWBE Scoring Example Bidder MBE % Pts. WBE % Total Pts. Bidder 1 12.0% 10.0 10.0% 11.0 21.0 Bidder 2 6.0% 7.5 4.0% 5.0 12.5 Bidder 3 8.0% 20.0 Bidder 4 16.0% 0.0% -1.0 Bidder 5 -2.0

Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact http://www.in.gov/idoa/2467.htm Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos C. See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm E. RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

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