MASTERING THE ART OF IDENTITY MANAGEMENT Harry Nicholos Christine Schoaff

Agenda NC State Identity Management Purpose Efficiency & Comparison Overall Communication Schedule Identity Management as “art” What identity management is How identity management helps you How identity management helps NC State Dialog and Conversation

What is art?

21 st century disputes Cooking, medicine = science + art Identity Management Its programmable technology is a scientific aspect Its creative implementation is an artistic aspect The data that describes identities remains with the data owner (HR, R&R, etc.)

What identity management is How identity management helps you How identity management helps NC State

How identity management helps you A number of attributes can be used to describe you in various contexts – Different units and systems provide the values for various attributes:

Describe you by what are called attributes A number of attributes can be used to describe you in various contexts:

Describe you by what are called attributes A number of attributes can be used to describe you in various contexts:

Describe you by what are called attributes A number of attributes can be used to describe you in various contexts:

Describe you by what are called attributes A number of attributes can be used to describe you in various contexts:

Share only appropriate attributes NC State Libraries might only need to know that: You’re a student, faculty or staff member (HR or R&R owned data) Enrollment Management & Services’ graduation department might only need to know that: You’re a senior You’re in the College of Management You’re a financial aid recipient NC State unit might only need to know that: You’re the chancellor NC State Retirement programs might only know need to know that: You’re a faculty or staff member You’re contributing and vested in TSERS You’re eligible for full retirement

Customize your access to specific resources NC State Libraries knows you’re a student, faculty, or staff member You can check out books from the library (Faculty, staff or student) You can use proprietary information resources such as Gartner Group and IEEE Xplore (Faculty, staff or student) You can put books or articles on reserve (Faculty) Enrollment Management & Services knows you’re a senior, in the College of Management, and a financial aid recipient You should be sent a reminder to register for graduation You should be made aware of your financial aid repayment schedule NC State knows you’re the Chancellor You can sign all contracts as part of NC Gen. Stat (a) Section 502A You can approve an appointment, reappointment, and a salary increase NC State Retirement system knows you’re a vested faculty or staff member who is eligible for retirement You can notify your department of your intent to retire You can select your retirement benefit payment option

How NC State benefits from good Identity Management Improves security and privacy by sharing only what’s necessary when necessary Provide “one version of the truth” from various sources A single, authoritative access point for data provided by others Simplifies administration by eliminating the maintenance of distinct identities for separate resources Streamlines deployment of new university processes, because the identity is already in place Allows efficient sharing of resources within and beyond the university

Current Efforts Replace aging infrastructure --December 2012 Program Interaction Efforts--On-going Level-set with ideas and terms, identify business processes, attributes Gather information on pain points and areas for improvement Work with Units and IT Governance to review and prioritize efforts Oracle Identity Management Application Suite Phase One –December 2012 Four major areas Potential new features include lists created based on attributes and business processes tied to attributes such as library access and keys. Phase TwoJune 2013 Prioritized based on input and IT Governance – IDM Working Group