Troop 2012 Annual Plan Ruth Hall, August 5, 2014 at 6:30

Troop 2012 Annual Plan – Troop 2012 Annual Plan will take place August 5 th in Ruth Hall starting at 6:30 This presentation provides helpful tools for having a productive meeting Included in the presentation are: Annual Plan Approval Schedule providing timeframes for approving the Annual Plan, budgeting, parent meeting, etc. Goals section for establishing the Troop goals for the upcoming year including the Journey to Excellence (JTE) objectives, levels, and point totals Priority section where the Scouts can set their priorities for the year, including some suggested items, such as Service Projects, Camping, etc. Budgeting section that can be used to help in the budgeting process to be conducted later in the month, but goes hand-in-hand with deciding on Fundraising goals. Suggestions provided by Troop members during the month of July Calendar showing all the dates to be considered before selecting individual Troop events. A meeting with the PLC is required before the Annual Plan to put together a schedule for the Annual Plan meeting.

MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSAT/SUN Note: You can print this template to use as a wall calendar. You can also copy the slide for any month to add to your own presentation. 28 July August2/ / / / /31 august 1 September23456/ Suggestion box entries ed to scouts every week of July PLC meets this week: Plans for running the Annual Plan meeting. PLC/ASM Meeting Troop Meeting to set preliminary calendar Calendar passed to Event Chair (Alissa) to make preliminary pricing calls to top 13 venues Committee Meeting to review Calendar + Budget Committee works with ASMs to review findings ASMs work with PLC on budgeting PLC/ASM Mtg to complete annual plan Alissa to make reservations per the plan Signup Genius Published for scouts, leaders to show interest in events.

MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSAT/SUN Note: You can print this template to use as a wall calendar. You can also copy the slide for any month to add to your own presentation. 1 September23456/ / / / October234/ /12 September 2014 Signup Genius Published for scouts, leaders to sign up for events. Parent Meeting to review calendar & procedures

Goals for the Year Part of the Annual Plan requires setting Troop Goals for the year Recommend using Journey to Excellence (JTE) as a guide to setting Troop Goals The next two (2) slides are the JTE objectives along with the Bronze, Silver, and Gold achievement descriptions and point values It might be a good idea to set achievement goals for each objective and tailor the Annual Plan to reach each objective level For example, Item 8: Service Projects. Set a goal of achieving Silver (100 points) which is to participate in five (5) service projects Assign ownership to this goal for someone to track and report every month on progress

Bronze = 700 points / Silver = 1,000 points / Gold = 1,600 points - all must complete at least 11 objectives

Activity Priorities It is important to specify the priorities of the Troop for the year Suggested categories may include: Charter Organization Service Projects Other Service Projects Fundraising Community Events (5k, parade, etc.) Weekend Camp Outings Summer Camp Day Trips Hiking etc

Budgeting Budgeting is an important part of the Annual Plan The next slide shows the events and individual costs This information can be used as a guide for the expected costs going forward The Troop may want to set goals for reducing costs through fundraising and limiting the number of more costly outings. The actual budget will be determined later in the month of August as plans solidify Participants in the Budget process will include PLC, Committee Member (Chair and Treasurer), as well as Scoutmaster and ASMs

Per Scout Campout Cost WhenWhat/WhereHow Much September 2013Webelos-O-Ree/Snyder$10 October 2013 Wilderness Survival/Greenville Farms $20 November 2013Battleship/Norfolk$80 December 2013Cabins/High Roads$37.50 January 2014Cooking/High Roads Cabin$67 February 2014ILST/Rock Enon Cabin$25 March 2014New Scout/High Roads$35 (1 night) April 2014Camp-O-Ree$0 (canceled) May 2014Caving/Seneca Shadows$70 ($45 just hiking) June 2014Tubing/Skyline Ranch$70 Events: 10 – 1 canceled = 9Average Cost: $46.05Total: $ Summer Camp Cost = $363/scout and $145/adult

Wreath Fundraising Totals Profit = $ Participating scouts = 8

Activity Suggestions The following slides present suggestions as provided by Troop members via our website over the past month Suggestions are color coded for ease of use Color codes are: Camping - Green Camping - Green Service Projects - Pink Service Projects - Pink Fundraising - Orange Fundraising - Orange Day Trips - Blue Day Trips - Blue Summer Camp - Purple Summer Camp - Purple Other - Yellow Other - Yellow

Activity Suggestions

Annual Calendar The following slides show the calendar for August 2014 – July 2015 Calendar includes events from the following sources Charter Organization (Scout Sunday, Clean-ups, etc.) Loudoun County Schools (Holidays, Teacher Work-days, etc.) District Events (Webelos-o-ree, Scouting for Food, etc.) Troop Courts of Honor Suggested Weekends for monthly Troop Outings Use this calendar for scheduling Troop Annual Plan

August November 2014

December March 2015

April July 2015