INDIANA DEPARTMENT OF ADMINISTRATION Electronic Book Collections, Electronic Online Database Content, and Hard Copy Book Collections REQUEST FOR INFORMATION on behalf of THE INDIANA STATE LIBRARY AND EDUCATIONAL SERVICE CENTERS

INDIANA DEPARTMENT OF ADMINISTRATION AGENDA General Information Speakers Objective of the RFI Key Dates Response Preparation Questions and Answers

INDIANA DEPARTMENT OF ADMINISTRATION GENERAL INFORMATION Attendee Sign-In Sheet Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation Any questions answered verbally today are not official and should be submitted in writing if it will affect your response All questions must be submitted in writing by 3:00 PM EST on August 28, To receive notices of solicitations issued by IDOA, please register as a bidder with the Department of Administration, Procurement Division at

INDIANA DEPARTMENT OF ADMINISTRATION Nate Day Director of Strategic Sourcing Indiana Department of Administration Wendy Knapp Associate Director of Statewide Services Indiana State Library Speakers

INDIANA DEPARTMENT OF ADMINISTRATION OBJECTIVE OF THE RFI The State is interested in soliciting information from qualified vendors capable of providing electronic book collections, electronic online database content, and hard copy book collections. The State is requesting information to formalize the scope of work for a potential RFP. This RFI aims to determine the best value solution which includes the broadest mix of information while ensuring stable access to content, long-term sustainability, and mechanisms for expansion. The State anticipates establishing a statewide consortium-like contract(s) for access by public libraries, academic libraries, and school libraries.

INDIANA DEPARTMENT OF ADMINISTRATION ActivityDate Issuance of RFITuesday, August 20, 2013 Oral ConferenceMonday, August 26, 2013 Deadline to Submit Written Questions (3pm Eastern Time) Wednesday, August 28, 2013 Response to Written Questions/RFI Amendments Wednesday, September 4, 2013 Due Date for SubmissionsFriday, September 20, 2013 KEY DATES

INDIANA DEPARTMENT OF ADMINISTRATION RESPONSE PREPARATION Respondents must submit narrative responses in one, two, or all of the following categories: Electronic Book Collections (Attachment B) Electronic Online Database Content (Attachment C) Hard Copy Book Collections (Attachment D) Responses must address each of the requirements and prompts outlined in each category’s response template (see attachments listed above). Responses should include, but are not limited to the following sections for the State’s review: Background And Experience: firm offerings and qualifications related to the specific category, especially in other state library programs, library consortiums or other public sector institutions Product Offering: detailed overview of firm product offering, including, but not limited to package options, subject coverage and publishers included Content Ownership and Pricing: detailed information regarding firms pricing structure and policies regarding content ownership (specifically for electronic book collections and electronic online database content) Please note: There will not be a contract resulting directly from the RFI; however, the State may elect to limit participation to vendors that respond to the RFI, if and when the State releases one.

INDIANA DEPARTMENT OF ADMINISTRATION QUESTIONS AND ANSWERS