Renovation & Expansion Design Phase PALM COAST COMMUNITY CENTER

 Where we were  Where we are  Where we are heading  Action Items  Next Steps OVERVIEW

 City Council Vision: “To be recognized as one of Florida’s premier cities in which to live, work and play”  Prosperity Parkway East Master Plan (2011) – Neighborhood targeted for revitalization. Public input supported revitalization and continued use of the Community Center as a recreational amenity  Strategic Action Plan: Goal 5 “To enhance the quality of life for citizens by providing safe, affordable and enjoyable options for cultural, education, recreational and leisure-time events.”  Performance Measure – Complete the Community Center Concept Plan  Brand Message – Recreation and recreational facilities are a key component of the City Brand. WHERE WE WERE BACKGROUND

 ITT Built Community Center in  1970 Population: 4,400 (County)  1980 Population: 10,900 (County)  Transferred to City in 1999/2000  1999 Population: 32,700 (City)  Still one & only Community Center  2013 Population: 77,000 (City) WHERE WE WERE HISTORY

WHERE WE ARE

 Palm Coast City Council  City Departments  Turning Point Community Church  Palm Coast Garden Club  Flagler County School Board  Flagler County Supervisor of Elections  Palm Coast Historical Society  Flagler County Democratic Club  Palm Coast Little League  Alcoholics Anonymous  Flag Football 4 Fun  Palm Coast Republican Club  Flagler Humane Society  Palm Coast Math & Reading Center  Girl Scouts of Gateway Council  Flagler Sport and Conservation Association  City Lites, Inc.  Flagler Gun & Archery Club  NAACP-ACT-SO  AARP Tax Aide  Vivo Tours  Harbor Club Owners Association Inc.  Life Line ScreeningPetros Estate & Retirement Planning  Ronald Reagan Republicans Assemblies of FL  My Safe & Sound Home Inc.  PDA of Florida  Tourist Development Council  Halifax Christian Community Church  Leisure Services Advisory Board  PLDRB  Kemper Sports Management  Portuguese SDA Church of Palm Coast  Flagler Audubon Society  AARP Driver Safety  Latinos Unidos Club  Palm Coast Business Assistance Center  Flagler Orchid Society  Wellness with Chrissy  People Who Need People  Philippine American Association  Flagler County Sheriff’s Office  Florida Recreation & Park Association  Friends of Gamble Rogers State Park  Parkview Baptist Church  ARC of Flagler County  HAS-UWC, Inc.  Pine Lakes Board Meeting  Weddings  Parties  And many others... WHERE WE ARE ROOM RESERVATIONS

 ADA (Americans with Disabilities Act)  Deficiencies: inaccessible restrooms, kitchen, water fountains and sinks  Functionality  Inadequate storage  Limited space  Inadequate parking  Lacks Identity  Does not meet community expectations  Does not meet demand of the community  Maintenance  Roof leaks  HVAC efficiency  Sewer backups in restrooms WHERE WE ARE CURRENT ISSUES

 Meet ADA regulations and providing a space that allows people of all abilities to fully utilize  Continue to serve as Recreation and Social Focal Point of Community  Serve as a Visitor Center (easily accessible from I-95, less than a mile from the exit)  Serve as a trail head for Linear Park Trail and trail network  Increase programming opportunities through partnerships, agreements, rentals, staff  Accommodate resident requests for a larger venue for parties etc. (seating capacity more than 125)  Provide for a Historical Society display area WHERE WE ARE HEADING VISION FOR THE FUTURE

 Completed Community Center Concept Plan  August Engaged VOA & Associated/Little John Engineering  December 2013 – Concept plan presented to City Council  Proceeded with RFQ for Design Services  Proceeded with RFQ for Construction Management Services  Proceeded with development of Letter of Intent WHERE WE WERE AS A RESULT…

 Design Phase - FY 2014 Budget  $430,000 allocated for Community Center Design Services  Allow for Phased Construction depending upon Funding Availability  Construction Phase  Funded through 5-Year CIP WHERE WE ARE HEADING DESIGN AND CONSTRUCTION

5 YEAR CIP

Renovation & Expansion Design Phase ACTION ITEMS ARCHITECTURAL DESIGN CONTRACT CONSTRUCTION MANAGEMENT CONTRACT LETTER OF INTENT

 RFQ-CD-CM Architectural Services for Community Center Renovation and Expansion  CCNA Process (Consultant’s Competitive Negotiations Act)  7 Qualification Packages were Received  VOA Associates, Inc. was the top-ranked firm  Fee for Services  Design Phase = $384,836 (FY2014)  Construction Phase = $164,120 (FY2015)  LEED Certification = $28,000  Construction Administration = $106,720  Allowance – Exhibit/Display = $29,400 ACTION ITEMS ARCHITECTURAL SERVICES CONTRACT

 RFQ-CD-CM Community Center Renovation & Expansion  CCNA Process (Consultant’s Competitive Negotiations Act)  6 Qualification Packages were Received  Ajax Building Corporation was the top-ranked firm  Fee for Services  Pre-Construction Phase Services = Lump Sum $43,285  Cost estimate for entire project  Guaranteed Maximum Price for Phase I established during design  Construction Phase Services = 5% of construction costs CONSTRUCTION MANAGEMENT CONTRACT AT RISK

 The parties propose that the City lease the Premises, when and if constructed, to Palm Coast Duplicate Bridge Club, Inc., (“Club”), to allow Club to conduct bridge club activities  Lease term - not to exceed 30 years  Maximum of 36 hours per week  Monthly Rent calculated with the following factors:  Hours/week  Standard Rate with volume discount  Lease Term  Pre-Payment  Monthly fee will increase 2% annually on October 1  Outline of Other General Lease Terms  Formal Lease Agreement at Start of Phase 1 Construction LETTER OF INTENT WITH BRIDGE CLUB

RENT ANALYSIS

Renovation & Expansion Design Phase NEXT STEPS

 City Council Consideration (May 2014)  Architectural Design Contract  Construction Management Contract  Letter of Intent with Bridge Club  City Council Presentation (Aug/Sept 2014)  Preliminary Design Layout and Elevations  City Council Consideration (Early 2015)  Establish Guaranteed Maximum Price for Phase I  Rental & Lease Agreement(s) with Private Partner(s) NEXT STEPS

CM Selected on Qualifications Collaboration with Design Team CM Guarantees Price (“at risk”) Multiple Bid Packages Emphasize Local Savings Return to the Owner CONSTRUCTION MANAGEMENT CONTRACT AT RISK

Trades Owner Construction Manager Architect / Engineer Trades CONSTRUCTION MANAGEMENT CONTRACT AT RISK

PAST EXPERIENCE Established in Florida in 1969 National firm with extensive resources Wide-Ranging Experience with Community Facilities Created specialty planning and design practice in recreation, cultural and historic learning

PAST EXPERIENCE Family-owned and operation with 56 years of construction experience Over 300 CM project for 100 public clients 95% of projects – construction management for public entities Completed 30 multi-purpose community/recreation center projects