IDP Conference 2004 “Developmental Governance in Action” SESSION 4: ‘ IDP experience in the Western Cape’ - Philip Grobler Western Cape IDP Co-ordinator Dept of Local Government, Western Cape 5 March March 2004

Let’s take a look at our IDP journey … How far have we come? What did we achieve … or did not achieve? Where are we now?

Local Government Elections: 5 Dec 2000 ! … 30 New municipalities !

Attempted the “interim IDP” … To consolidate existing municipal plans … by March 2001 ?

Then came … First ‘full’ IDP

Received documents & manuals Received IDP training … in 2001 Councillors IDP Managers Sector departments

We started …. Drafted district ‘frameworks’ … Draft municipal ‘process plans’ to guide the process

Learned about ‘IDP’ structures … Municipal Council Municipal Manager (Sect 55) IDP Steering Committee Subcommittees Project Task Teams Stakeholder and Community Participation IDP Representative Forum Metropolitan/ District/Local Level Stakeholder Structures Ward Committees Ward Level IDP Manager

Learned about a ‘5 phase’ IDP process ANALYSISANALYSIS STRATEGYSTRATEGY PROJECTSPROJECTS INTEGRATIONINTEGRATION APPROVALAPPROVAL Existing Development reality? Vision/Mission-> strategies->projects Project outputs Performance indicators Cost estimates/budget 5 year financial plan Spatial Framework Sectoral Programmes Institutional Plan Approved IDP OUTCOMES

Learned about project templates …

Service Delivery Local Economic Development Local Economic Development Community participation Spatial Integration Spatial Integration Poverty Reduction Sustainable Municipal Development Sustainable Municipal Development Sound Environment OUTCOME? A consultative, systematic, strategic and transparent way of decision-making Implement (Performance Management) Monitoring (Annually) Analysi s Approval Strategy Project s Integrated Budget Community Participatio n START We considered ultimate IDP outcomes? IDP PROCESS

We started on 1 July 2001 … Granted … some municipalities only started in September 2001! Most municipalities picked up speed … when budget needed to be linked ! Some mun’s used consultants … Some mun’s did not !

We established “IDP Forums” …

We held “forum” meetings … and workshopped …. We discussed our development reality … We decided where we want to go … VISION We prioritised … We confirmed existing work … … and eventually … …and shaped new projects..

We got IDP’s !

What did we achieve … or not achieve?

To determine our achievement we had to ‘assess’ the IDPs?

 Organisational arrangements  Participation  Methodology (i.e. IDP guide)  Support systems  Integration (from priorities to projects/prog’s)  Alignment (horizontal and vertical)  Planning-budget link  What ‘Skills’ do we have … We looked at eight areas of IDP … We looked at eight areas of IDP …

What did we find …

District and local municipalities started talking..

Mun’s did follow a strategic process … Economic Development & Tourism Development of new Municipal Services and Infrastructure Housing and Land Sport, Recreation and Culture Spatial and Environment Community Development Governance and Communication Community safety and security e.g. Mossel Bay IDP Strategies Quality of life For all Quality of life For all Social harmony Sustainable livelihoods Quality environment Projects & Services

Some IDPs linked to budget … R R Infrastructure aid to Local Mun’s R R Municipal Services R Land and Housing R Infrastructure R Institutional R Environmental R Economic Development * Example of a District Municipality AmountsIDP Development Objective

* Example: Knysna Municipality external funding dependancy Quantified external funding dependencies … ResponsibilityAmount over 3 years (Rands) District Municipaility Provincial Govt National Govt Municipal

Summary of POSITIVE findings  IDP has become the principle planning document  IDP started to bring spheres of govt together  New relationships (partnerships) were created  Structured involvement did occur  Core skills were being developed around IDP  Innovative ideas generated on prioritisation  Identified ‘key development priorities’  Quantified our backlogs  Generated project ideas  Started to understand the support needs/systems

What we did not find … Areas of concern …

We did not see new ‘integrated systems’ … Structure and Process IDP Steering Committee IDP Representative Forum Project Task Teams Institutional Plan 5 year Financial plan Integrated Sector Programme / Plans Monitoring & Performance Management Plan Organisational Structuring (HR) Project & Programme Management (Budget) ANNUAL IDP REVIEW (PMS-BUDGET CYCLE) Structured External Partnerships Budget & Financial Management Performance Management Organisational Performance Management: * INPUTS *OUTPUTS * OUTCOMES Capital ProgrammeOperational Programme MAIN IDP OUTPUTS NEW

Critical management system elements … MAYOR / EXCO MUNICIPAL COUNCIL MUNICIPAL COUNCIL MAYOR / EXCO MUNICIPAL COUNCIL MUNICIPAL COUNCIL Committee 1 (IDP) Committee 2 Committee 3 Committee 4 “STRATEGIC MANAGEMENT TEAM” - Municipal Manager & Directors - IDP Manager (Project Management skills) (Integrated Financial Management) (Information Management) “STRATEGIC MANAGEMENT TEAM” - Municipal Manager & Directors - IDP Manager (Project Management skills) (Integrated Financial Management) (Information Management) Integrated Development Programmes (monitor IDP projects in budget) Project Team 1 Project Team 2 Project Team 3 Project Team 4 Line Dept 3 Line Dept 2 Line Dept 1 Line Dept 4 Line Dept 5 COMMUNITY FORUM (Project teams) INTEGRATED MANAGEMENT SYSTEM Financial/ Budget Project Communication & stakeholder engagement Contract Monitor & Evaluation (PMS)

We did not harness all our resources …

Early areas if concern after first round … Credible and the ‘right kind’ of information (trends/socio-econ) Ineffective IDP-municipal budget link Poor “project scoping” (without funding remain ‘wish lists’) Infrastructure focus prevented broader development debate Slavish following of IDP Guides – over complex processes Participation gaps – especially business community Lack of considering alternative service delivery partnerships Weak “inter-governmental” planning and budgeting Inadequate focus on “rural reality”

Where are we know?

2004 – Year of second IDP review … July June 2006July 2006 – June 2011JUL 2012-JUL 2017 Interim IDP March st FULL IDP March X IDP Review Mar ’03-’04-’05 5 YEAR TERM OF OFFICE DEC DEC 2005 Elections Dec YEAR TERM OF OFFICE DEC DEC 2010 Elections Dec nd FULL IDP March xIDP Review Mar ’07-’10 Today STABILISATION Dec 2000 – 2002 CONSOLIDATION Jan 2003 – Dec 2010 SUSTAINABILITY Dec Beyond 5 YEAR TERM OF OFFICE DEC DEC 2015 Elections Dec rd FULL IDP March xIDP Review Mar ’12-’15

INSTITUTIONALARRANGEMENTSPARTICIPATION Mngt of IDP IDP Forum Steering Committee Project Teams Councillors IDP Team Core skills Community Extern Roleplayers * dept’s / NGO’s private sector Forum operation * area involvement Mngt of process Forum utilisation District co-ordinate External access IDP METHOD Guide Packs Methodology * new ideas * prioritisation Training: * target groups * business Institutional model Project & Info Mngt IDP-budget process Networking INTEGRATION & ALIGNMENT Priorities > projects Sectoral integration Prescribe elements Link to PMS LM link to DM Municipal-provincial linkages Information flow IGR structures DM’s IDP role PAWC IDP role PLANNING- BUDGET LINK IDP projects in budget Funds secured CAPEX_ OPEX Medium term budget outlay Project design Budget cycle Project Mngt approach 60%60% 60 % 45 % Consider … 2002 ‘Score Card’ relevant?

We have clear ‘pointers’ to deal with … Institutional arrangement Participation IDP methodology Integration Alignment Planning-budget link Implementation hampering 1.IDP Team (strategic mngt) 2.Core skills 3.IDP within municipal systems 4.Stakeholder engagement 5.Forum / wards 6.External stakehold’s resources 7.Prioritisation tools 8.Project teams 9.Annual review cycle 10.Sectoral issues/‘prescribed’ 11.District-local mun’s 12.Provincial-municipal (IGR) 13.IDP-budget link (budget cycle) 14.CAPEX & OPEX link to IDP 15.Powers/functions 16.Info flow

Let’s deal with them.. and make true developmental governance a reality! Thank You !