with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Excel 2007 Comprehensive 1e Chapter 11 Nesting Functions and Consolidating Worksheets

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall2 Objectives Nest One Function within Another Use 3-D References and Nested Lookups Check Accuracy with Excel’s Auditing Tools Consolidate Workbooks Share and Merge Workbooks

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall3 Nest One Function within Another A function placed within another function to create an even more complex formula is called a nested function. You can nest any of the functions by using the Function Arguments dialog box. A lookup table can be nested within a function.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall4 Nest One Function within Another Insert Function dialog box IF Function Arguments dialog box

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall5 Use 3-D References and Nested Lookups When using nested functions, you can use 3-D references within a function. A 3-D reference is a reference to the same cell or range of cells on multiple worksheets. A mixed reference is a cell reference in which the column or row reference is absolute and the other reference remains relative.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall6 Use 3-D References and Nested Lookups Logical test refers to a cell in the Busch Landing Worksheet Value if true Value if false

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall7 Check Accuracy with Excel’s Auditing Tools Excel’s auditing tools provide assistance to help locate possible errors. Use the Evaluate Formula dialog box to see the different parts of a nested formula.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall8 Check Accuracy with Excel’s Auditing Tools Precedent cells are referred to in a formula. Dependent cells are referred to by a formula in another cell.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall9 Check Accuracy with Excel’s Auditing Tools Excel uses certain rules, called error checking, to check for errors in formulas: –Does not guarantee that the worksheet is error-free –Helps in finding common mistakes The Evaluate Formula dialog box is used to review the parts of a complex formula.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall10 Check Accuracy with Excel’s Auditing Tools Error Checking button

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall11 Check Accuracy with Excel’s Auditing Tools The Watch Window is a small window used to inspect, audit, or confirm formula calculations and results in large worksheets. The Add Watch button allows you to insert specific information about formulas to watch.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall12 Consolidate Workbooks To summarize and report results from separate worksheets, you can consolidate data. –Combine data from separate worksheets. Consolidate by position arranges the data in all worksheets in an identical order and location.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall13 Consolidate Workbooks Worksheet structure refers to the data range in all worksheets, which must be identical. When you consolidate by category, the same column and row titles must be used. –The master worksheet can match the data. –You can enter the defined name of the reference area.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall14 Share and Merge Workbooks A shared workbook allows more than one user to enter data into a workbook. Use Track Changes to: –Determine who used the workbook –Determine when the workbook was used –Determine what changes were made Use Compare and Merge workbooks to combine individual workbooks containing similar data into one workbook.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall15 Share and Merge Workbooks Track Changes button

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall16 Share and Merge Workbooks When you use Open as Copy, a duplicate file is opened and given a new name. The Compare and Merge Workbooks command is used when you compare similar workbooks and merge the data into one workbook.

with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall17 Covered Objectives Nest One Function within Another Use 3-D References and Nested Lookups Check Accuracy with Excel’s Auditing Tools Consolidate Workbooks Share and Merge Workbooks