MICROSOFT EXCEL Form 4 Spreadsheets Revision Instructions: Go through slides and complete all exercises. Up to exercise 5. Save it on the computer or on a flash drive. (I know the computers are lame… but you can do it.) Yes. I am sick… wanted to go to Movie Towne… but I already went last week. Please try to do the work and not just talk through the whole class.

Definition of Spreadsheet A spreadsheet is a program which organizes information into rows and columns so that it can be operated on easily. Advantages Ability to organize numbers and re-calculate values easily. Ability to manipulate data and turn it into usable information

Spreadsheet Basics Rows – Run from left to right and they are identified by a number Columns – Run top to bottom and are identified by a letter. Cells – Cells are formed by an intersection of a row and a column. Each cell has an address that starts with the letter of the column then the number of the row

Spreadsheet Basics ABC 1A1B1C1 2A2B2C2 3A3B3C3 rowsrows rowsrows columns cell

Spreadsheet Basics Labels – The title given to a cell Value – A number or piece of Data used in a calculation Formula – An instruction that the computer follows to work out a mathematical equation.

Spreadsheet Basics Workbook The main document we use to store and work with data. It can contain many sheets. A workbook is the actual file that contains different Worksheets. Worksheet A worksheet is also called a spreadsheet. We can work with multiple worksheets/spreadsheets that are related in one workbook

Worksheets

Arithmetic Formulae OperatorMeaningExample +Addition= A1 + B5 -Subtraction= D3 – H2 *Multiplying= C4 * B9 /Division= C5 / A1 ^Exponential (to the power of) = G10^2

Basic Calculations ABC 1NameBiologyChemistry 2John7854 3Jim5670 4TOTAL= =

Basic Calculations with Cell Referencing ABC 1NameBiologyChemistry 2John7854 3Jim5670 4TOTAL= B2 + B3= C2 + C3

Ranges A range is a rectangular block of cells It is written by separating the upper left cell and the lowest right cell by a colon.  Eg. C2:F10

Cell Formatting Any cell or range can be formatted by highlighting the particular cell or range and using the formatting tools on ‘font’ section of the ribbon.

Exercise 1 ABC 1NameBiologyChemistry 2John7854 3Jim5670 Copy the following table and add 5 more names to the list. Change the all the information in row 1 to BOLD. Change all the names to a different colour.

Using formulas Every formula must start with an equal sign within the cell.  Eg. = A1 + A2 = A1 * A2 = A1 - A2 = A1 / A2 Addition Multiplication Subtraction Division

FUNCTIONS =SUM The SUM function calculates the sum of a range of values. Eg. Calculate the sum of all the values in that range. = sum(A1:E1)

FUNCTIONS =AVERAGE The AVERAGE function calculates the average of a range of values. Eg. Calculate the average of all the values in that range. = AVERAGE(A1:E1)

Exercise 2 Create a grocery list that contains 10 items in one column. Create a column called price and put prices for the items. Create a column quantity called quantity and put in quantities for each item. Create a total column and calculate the total based on the quantity and prices you listed.

FILL HANDLE The fill handle in a cell is a function that allows you to apply one formula or function to a specific range of cells. Eg. You can put the sum formula in 1 cell and calculate the sum for all other cells below it.

FORMATTING CELLS Cells can be formatted based on the type of information they have in them. To format a cell, click the cell, go to number in the home ribbon and click the drop down arrow

FUNCTIONS =NOW The NOW function inputs the date of and time Eg. If you want a spreadsheet to display the date and time whenever you open the sheet. = NOW()

FUNCTIONS =TODAY The TODAY function inputs the date Eg. If you want a spreadsheet to display the date whenever you open the sheet. = TODAY()

FUNCTIONS =MIN The MIN function calculated the LOWEST value in a range of cells. Eg. To calculate the lowest mark from a range of marks. = MIN(B1:B12)

FUNCTIONS =MAX The MAX function calculated the HIGHEST value in a range of cells. Eg. To calculate the highest mark from a range of marks. = MAX(B1:B12)

Exercise 3 Create a spreadsheet for the following table. EmployeeSalaryAllowanceGross PayMedicalTaxNet Pay Lawrence Karen Sharron Kelly Mohan Gross Pay = Salary + AllowanceMedical is 5% of salary Tax is 33% of Gross payNet pay = Gross pay – (medical + tax)

Exercise 4 - FILL HANDLE EXERCISE NameCostumeSecurityDrinksTotal Jimmy Nedford Sophia Marvin Greg Chung Bruce Sang Warren Rockford Bernadette Phillip 1.Complete the table above. 2.Using the fill handle: a)Calculate the total each person pays b)Add a column for max and min individual item c)Sort the names in alphabetical order

SORTING You can sort the names in your table in alphabetical order. Highlight the range you would like to sort and choose the sort function. You can sort in ascending or descending order Sort the names in Exercise 4 in ascending order.

PIE CHARTS Charts can be created based on the data you have in your sheet. Selecting the right data is the first step in creating a chart. Highlighting the data above and choosing pie chart would result in the following pie chart being made.

IF FUNCTION =IF(condition, true, false) The IF function checks a cell to see if a particular condition is true or false. Eg. If you want to determine if a person passed or failed an exam. = IF(B1>50, “PASS”, “FAIL”)

COUNT FUNCTION =COUNT The COUNT function checks a range of cells and counts the amount of cells with value. Eg. If you want to count the number of people who paid money. = COUNT(B2:B9)

COUNT EXERCISE MonTueWedThurFriPresent Shanice11111 Jason1 Mishelle111 Summer1111 John1 Phillip111 Gerard111 Paul11 Write a formula to calculate the amount of times a student is present

Exercise 4 CarTypeCostAmountRental FeeAffordable BMWA3 MAZDAB2 TOYOTAB4 LEXUSA1 JAGUARA5 FORDB1 TYPE B = $8, TYPE A = $15, Rental Fee = Cost * Amount If rental fee is <$25,000 the car is affordable

MERGE AND CENTER The merge and center function joins the cells selected and puts the text in the center. BEFORE AFTER SELECT THE TWO OR MORE CELLS TO MERGE

TEXT ALIGNMENT The text in a cell can be aligned either left, center, right. It can also be aligned by top, center, bottom.

Exercise 5 JV’s Auto Service NameCarNumDate InJob CodeCost per hrTimeTotal SoniaPBB134503/03/2013CL2 TerryPCM8903/01/2013CLW3 TiaPCX86803/04/2013CL2 AlishaPBX855903/05/2013CL4 ErinPCU543203/02/2013CLW2 1.Key: CL - $40/hr, CLW - $45/hr 2.Using a formula calculate the cost per hour. 3.Calculate the Total cost for each client. 4.Add a row to find the average amount of money for the month. 5.Find the highest amount made, put that value in H1 6.If average made is greater than $ print QUOTA MET in H2