Presentation Basics Effective Oral Presentations and the Use of Powerpoint April 9, 1998 Dave Krueger

Topics Learning Non-verbal communications Fears Preparation Powerpoint Summary

Oral Presentations Learning

Eyes - 83% Ears - 11% Other - 6%

Learning Retention 10% - read 20% - hear 30% - see 50% - see and hear 70% - say as read aloud 90% - say as do

Learning Principles Readiness - need Effect - satisfaction Practice - application

Oral Presentations Learning Non-verbal communication

Non-verbal Communication Eye contact Appropriate gestures Smile Animation and enthusiasm

Body Language “Rest position” Stand diagonal to room Pacing and shifting Stand on left side Do not interfere with light

Voice Emphasize Project Pause Breath from diaphragm Beware of qualifiers - um, ok, etc.

Oral Presentations Learning Non-verbal communication Fears

Public speaking - 41% Height - 32% Insects and bugs - 22% Financial problems - 22% Water - 21% Sickness - 19% Death - 19% 1977 Book of Lists

Oral Presentations Learning Non-verbal communication Fears Preparation

Step 1 Establish objective or desired outcome

Step 2 Analyze audience

Step 3 Write Conclusion

Step 4 Decide key concepts

Step 5 Select supporting points and statistics

Step 6 Organizational pattern –Subject –Need –Idea –Benefits –Evidence –Conclusion –Next step

Step 7 Design visual aides

Step 8 Add variety

Step 9 Rehearse

Step 10 Deliver

Step 11 Follow up

Key activities reviewed Develop a plan Define the message Write, format and embellish Insert supporting data and information Revise Practice and prepare Deliver Follow up

Oral Presentations Learning Non-verbal communication Fears Preparation Media

Media Considerations Choose the best presentation mode –Audience –Purpose / outcome –Room size and layout –Time –Equipment Keep things simple

Caution - Too much of a good thing! If font SIZES styles and colors change often this this may result in

Oral Presentations Learning Non-verbal communication Fears Preparation Media Powerpoint

Oral Presentations Microsoft Powerpoint

Starting the Program Powerpoint Icon

Common Tools Menus Edit menu –Cut –Copy –Paste –Paste special Toolbars –View menu –Buttons

Starting a New Slide Show File - New –Presentations Autocontent wizard Presentation designs –Pick a look –Apply design

Objects, Fonts and Colors Objects Font –Selection –Size –Enhancements Color scheme –Format - Slide Color Scheme

Slide Layouts New slide Slide layout –T–Title –B–Bullet –T–Table –O–Organizational chart –G–Graph

Bullet Slides Promote / demote –Tab / shift tab On / Off Selecting bullets –Format - Bullet Moving bullets

Help Help menu –Powerpoint help –Contents and index

Views Slide Outline Slide sorter Note Pages Slide Show Master

Slide View General editing –Bullets –Text –Editing boxes –Sizing –Placement Graphic insertion/editing Animation settings –Builds

Slide Sorter View Sequence Duplication Transitions Rehearse timings

Output Formats Slide show 35 mm slides Overheads Audience materials –Handouts 2, 3 or 6 per page –Write-up –Outline Notepages Html –Save as HTML

Slide Shows

Slide Transitions Slide sorter view Computer projection

Animation Settings / Builds Slide view –Objects –Animation settings –Builds

Slide Show Manual advance –Mouse button –Keyboard Pen Slide timings Projection equipment requirements Runtime version Backup plan

Remember! Spelling Style checker Autoclipart

Summary Learning Non-verbal communications Fears Preparation Powerpoint

Thank You !