UNHCR/e-Centre/InterWorks - Emergency Management Training Session Emergency Operations Planning

UNHCR/e-Centre/InterWorks - Emergency Management Training Terminology  goal: the central, overriding aim of the response; the state of things as they should be according to the organization  objective: a planned, desired, quantifiable, specific achievement of the response  strategy: the method or approach implemented to achieve an objective or goal—a plan of action.  activity: a discreet action intended to attain the objective(s)

UNHCR/e-Centre/InterWorks - Emergency Management Training Operations Planning   sets objectives by sector  identifies critical needs and resources  sets managerial structure  specifies standard procedures  defines strategies and activities  assigns tasks  establishes a time frame

UNHCR/e-Centre/InterWorks - Emergency Management Training PLAN COMPONENTS PoliciesObjectives Implementation Arrangements  Activities  Resources (human, material)  Implementation Schedule  Budget  Annexes  Gantt charts  Gap ID charts  Precedence Diagrams

UNHCR/e-Centre/InterWorks - Emergency Management Training Setting Objectives - by sector  Management structure  Protection  Food and nutrition  Domestic needs  Health  Water  Sanitation  Site planning  Community services

UNHCR/e-Centre/InterWorks - Emergency Management Training Causal Pathway Framework ImpactEffect OutputsActivitiesInputs Causal Hypothesis This set of inputs and activities will result in these products and services, which will facilitate these changes in the population, which will contribute to the desired impact.

UNHCR/e-Centre/InterWorks - Emergency Management Training Causal Pathway Framework Impact Effect Outputs Activities Inputs Project implementation direction

UNHCR/e-Centre/InterWorks - Emergency Management Training Causal Pathway Framework...another way to look at it Impact Effect Outputs Activities Inputs Project design direction This is what we are interested in

UNHCR/e-Centre/InterWorks - Emergency Management Training A good planning framework would help us...  decide what problem to address  identify appropriate interventions  link actions and results  decide what resources are needed  make evaluation part of initial plan  learn what works and what doesn’t

UNHCR/e-Centre/InterWorks - Emergency Management Training the project logical framework

UNHCR/e-Centre/InterWorks - Emergency Management Training Management Structure  Organizational relationships  Decision making procedure  Reporting arrangements  Information gathering  Meetings and information flow  Arrangements to review objectives & Operations Plan  Monitoring Arrangements  Staffing Needs  Training Activities

UNHCR/e-Centre/InterWorks - Emergency Management Training A co-ordination tool Gap Identification Worksheet UNHCR WFP CARE RC MIN/TRANSP MIN/INT MIN/WATER FOOD WATER SANITATION SECURITY SHELTER LOGISTICS EDUCATION XXXXX X X X X X X X XX X

UNHCR/e-Centre/InterWorks - Emergency Management Training Capacity Analysis

UNHCR/e-Centre/InterWorks - Emergency Management Training Tools to aid Operations Planning  Projects and budgets  Staffing charts  Gantt or bar charts  Precedence diagrams  Gap ID charts  Others?

UNHCR/e-Centre/InterWorks - Emergency Management Training Gantt or Bar Charts

UNHCR/e-Centre/InterWorks - Emergency Management Training Staffing Charts and Organigrammes

UNHCR/e-Centre/InterWorks - Emergency Management Training   Precedence Diagrams identify site deploy tents transport people calculate tent deficit deploy tents task A before B tasks C and D before E task F before G, H, and I task J before K... ABC D E

UNHCR/e-Centre/InterWorks - Emergency Management Training REMEMBER! 4Activities consistent with objectives 4Assistance and Management 4Ensure ownership through participation 4Update regularly 4Prepare plan from the outset 4Involve all participants 4Quantify needs and resources 4Monitor progress by setting standards