07 – Project Management Software B063 – OCER Theatre 07 – Project Management Software

Project Management Planning and production of a theatre show is complex. Roles:

Project Management Project management used to bring a task to a successful conclusion

Project Management Task breakdown Break it into sub-tasks Determine timescales for each sub-task. Looks for dependencies between tasks as well.

Project Management Team Allocation Chooses the best people for each task. Scheduling Identify tasks Order of implementation of tasks Resources required to implement tasks Timescales of tasks Create a synchronised plan Visually created in a Gantt Chart

Project Management Monitoring and reporting Make sure the project is kept on schedule Sub-tasks checked at regular intervals to ensure that they are meeting requirements of the specification. Deadline are met Meetings held with all parties. Gantt charts help to monitor all above and help get projects back on schedule if they drift.

Project Management Gantt Charts Start and end dates Dependencies between tasks Mile stones

Project Management Gantt Charts – Advantages and disadvantages

Project Management Typical project management software will offer:

Project Management Stages of project management Planning Generating a comprehensive list of tasks for the project. Dividing up tasks into further sub tasks Setting start and end dates Linking tasks and setting up dependencies. Assigning resource – staff etc,.

Project Management Stages of project management Progress Team members enter progress into software – including time taken PM receives email alerts of tasks behind schedule. PM reviews progress to see whether on or behind schedule.

Project Management Stages of project management Tracking Keeps track of budgets Detects risks to project early.

Project Management Software Microsoft Project – single user application Web Based – accessed through wifi – smart phones, tablets etc. Collaborative – Multiple users modify plan at the same time. Integrated – Creates individual task lists, calenders, charts etc.