Project Management for Public Health Professionals February 2011 David Sabapathy, MD, MBA, PEng Department of Community Health Sciences 3 rd floor TRW building Faculty of Medicine University of Calgary Calgary, Alberta Canada T2N 4Z6

Course Overview

Learning Objective Acquire practical skills to develop a Project Management Plan to effectively and efficiently achieve a health objective

Course Map  The Project Life Cycle – 5 Stages InitiationDefinitionPlanningExecutionClose-out 1.Idea 2.Authority 3.Project Charter 4.Design 5.Schedule 6.Resource Plan 7.Project Outcomes 8.Evaluation Project Management Plan

Week Outline  Workbook divided into 4 sections  Section 1 – Introduction to Project Management (Initiation)  Section 2 – Project Definition  Section 3 – Project Planning  Section 4 – Project Execution and Close-out (Intro only)  Friday – Final Presentations

Week Schedule  Section 1: Introduction to Project Management  Day 1 (a.m.)Course overview, Introduction to Project Management including Project Initiation  Day 1 (p.m.)Teams form and identify projects, begin Project Charter  Section 2: Project Definition  Day 1 (a.m.)Project Charter  Day 1 (p.m.)Teams complete Activity Module 1  Day 2 (a.m.)Project Design  Day 2 (p.m.)Teams complete Activity Module 2  Section 3: Project Planning  Day 3 (a.m.)Project scheduling, Resource Planning  Day 3 (p.m.)Teams complete Activity Module 3  Section 4: Execution, Close-Out and Cultural-Sensitivity  Day 4 (a.m.)Project Execution and Close-out, Cultural Sensitivity  Day 4 (p.m.)Teams prepare final project management plan and presentation  Final Presentations and Course Wrap-up  Day 5 (a.m.)Final presentations  Day 5 (p.m.)Course wrap-up and evaluation

Specific Learning Objectives 1.Describe a project management approach, its benefits and limitations and criteria for success 2.Outline how to complete the project life cycle’s stages and outcomes 3.Use the project life cycle to address a health priority for a developing country  Initiation –Conceive of a project idea –Identify the project sponsor and stakeholders  Project definition –Develop a project charter –Complete a preliminary project design by selecting a solution –Complete a detailed project design with work breakdown schedule and apportionment  Project planning –Develop a project schedule and Gantt chart –Prepare a resource plan including a project budget 4.Develop a strategy to implement project management for a health priority in a way that is culturally-suitable and enables uptake

Topics for Section 1: Intro to Project Management  Project Management Approach  Difference between project and program  Project examples (Tanzania and Canada)  Pros/cons of alternatives to project management  Benefits and limitations  Criteria for project success  Project Management Components  Stages  Outcomes  Project management tools  Project Life Cycle: Stage 1 - Initiation  Idea  Authority

Topics for Section 2: Project Definition  Project Life Cycle: Stage 2 – Project Definition  Project charter  Project design – Preliminary – Design options – Design evaluation  Project design – Detailed – Work breakdown structure – Apportionment

Topics for Section 3: Project Planning  Project Life Cycle: Stage 3 – Project Planning  Project scheduling  Gantt charts  Budgeting

Topics for Section 4: Project Execution and Close-out  Project Life Cycle: Stages 4,5 – Execution and Close-out  Project execution principles  Evaluation framework

Table of Specifications ObjectivesInstructional strategyCognitivePsychomotorAffective% 1.Project Management Approach Lectures10 2.Project Life Cycle Lectures10 3.Initiation Lectures and group activity,presentations Project Definition Lectures and group activity,presentations Project Planning Lectures and group activity,presentations Project Execution and Close-out Lectures55 7.Culturally-sensitive Project Management Lectures10 Total %

Learning Method In-Class Case Study Activity Modules x 3 Project Management Plan

Learning Method Key Concepts are in Green Boxes!

Grading Evaluation Method% of Final MarkDue Date Activity modules (3) 1.Project charter 2.Project design 3.Project scheduling and resource plan 20% Days 1-4 Team presentation (1) Project Management Plan to Achieve a Key Health Objective 40% Day 5 Total 100%

In-Class Case Study  Instructor-lead case study using didactic material  Project Charter  Project Design  Project Scheduling

Activity Modules x 3  Activity modules (3 x 20%)  Project Charter  Project Design  Project Scheduling  Follow exactly from didactic case study examples  Work in same groups as for final presentation

Project Management Plan  Day 5 - Presentation of Project Management Plan (40%)  Project Management Plan = Compilation of 3 activity modules  Work in “Project Teams”; 4 groups of 4-5 students each – Each student has a unique role on the Project Team  Each team has a unique idea and project  Each team has a unique constraint  Oral presentation to the “Project Sponsor” including activity module hand-outs (1 per team plus instructor)

Triple Constraint ScopeTime Resources Team

Overview

Project Management for Public Health Professionals February 2011 David Sabapathy, MD, MBA, PEng Department of Community Health Sciences 3 rd floor TRW building Faculty of Medicine University of Calgary Calgary, Alberta Canada T2N 4Z6