Race Objectives

 2010 first year goal is to get established as a legitimate Triathlon… a building year  Deliver a great triathlon – we have a great course - athletes will return and bring friends if they enjoyed race!  Raise $100K or more for the Alzheimer's foundation in the 2012 race and each year after  Raise awareness of Alzheimer's to the NWA community  Significantly contribute to eliminating Alzheimer‘s

 Have every confidence that this team will put on a great event  Get in on the ground floor and participate in the first year – race, sponsor or volunteer!  See the website or uswebsite  Race - Sign up details  Sponsor us  Volunteer on race day Great race and a great cause – don’t miss out

 Talented individuals teaming up to put on a great race  Race Director – Brad Pope  Sponsor Coordinator – Brenda Magby  Advertising Coordinator – Jared Sorrells  Timing Coordinator – Matthew Allee  Registration Coordinator – Jake Norton  Website Coordinator – Mike Son  Volunteer Coordinator – Sara Lockhart  Safety Liaison - Jewell

Event Coordinator  Set the swim, bike and run course  Help set up the individual committee chairs  Develop the race plan for the Bella Vista Police and the POA  Apply for USAT sanctioning Race Director  Coordinate all race day activities  Brief athletes on the course and key USAT requirements

 Meet with other race leaders in the area to understand their level of sponsorship (silver, Gold, Platinum, Tee-Shirt Sponsor? Prizes?)  Meet with the NWA Alzheimer's group and leverage their resources  Contacts  Alzheimer’s Material  Fund raising for past races  Develop methodology for calling on businesses  Write a form letter soliciting donations that can be distributed to individual companies by Alzheimer group members

 Meet with other race leaders in the area to understand their approach  Raise awareness about the event  Get the word out to the papers  Contact the Chamber of Commerce for the City of Bella Vista, Bentonville, Rogers, etc  Publish event in POA flier  Work with the Alzheimer's association to raise awareness to members  Inform the local Triathlon groups about the event – it will be USAT sanctioned so your team gets points! (Brad can help)  Tee-Shirts design if possible

 Responsible for coordinating the timing system  Currently there is a timing system on-hold for the race day – no splits  Research and upgrade to a timing system that delivers splits if it is economical  Manage the committee that operates the timing software and finish line on the day of the race

 Setup Active.com for re-race day processing (Brad can help)  Set up race day registration  Entry form processing on the day of the race  Manage goody bags  Ensure racers have USAT race number or buy same day pass for insurance purposes  Ensure waivers are signed on race day

 Develops and maintains the Club web site  Add Maps of the Course  Add Race Day Information  Add Links and Information about Alzheimer's  Add Registration information  Continually review the current web site for content, look and design

 Race Day – Coordinate Marking the Course  Photographer / Videographer  Transition Coordinator  Coordinate Park Cleanup  Coordinate Water Station  Coordinate Transition Area Setup  Coordinate Parking

 Meet with other race leaders in the area to understand their safety precautions  Coordinate with the police, lake rangers, EMTs leading up to and after the race  Review race plans with Brad and the Bella Vista police prior to the race (immediately)  Request Fire department or EMTs for support on race day