Woodland District 50: Operations and Facilities Report Energy Update 2012 Summer Work Five-Year Facility Plan Service Maintenance Agreement Night Time Cleaning Services Health Life Safety (HLS) Update Other updates Questions 1
Energy Update – Electric This year we are collecting hourly usage data 2
Energy Update – Electric Savings Seven Month Comparison 3
Energy Update – Gas Savings Seven Month Comparison 4
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Energy Update – Primary School-LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) Primary currently is at an Energy Star score of 69, which qualifies for LEED certification. We are pursuing an Energy Star score of 80 to begin the evaluation process for LEED certification late summer/early fall, In order to pursue LEED certification we will: Continue to send Electric/Gas/Water usage data to Transwestern Sustainability and Siemens for analysis. Continually adjust the heating, ventilation and air conditioning (HVAC) system-through the energy management system and manually, to improve conditions and efficiency. Keep working with principals and staff on energy conservation awareness and reduce “Vampire Load”. 6
Primary School 2012 Summer Work 7
Elementary East School 2012 Summer Work 8
Elementary West School Summer Work 9
Intermediate School Summer Work 10
Middle School Summer Work 11
Five-Year Facility Plan Why Long range planning Budgeting purposes Ties in Capital requests presented annually to the Board Helpful for grant applications Includes Supplies Purchased Services Capital expenditures Health Life Safety inspections Equipment/furnishing replacement schedule Does not include Salaries, Benefits and Utilities 12
Five-Year Facility Plan… 13
14 Five-Year Facility Plan…
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Current Five-year agreement started July 2007, $162,000/yr, ends this June, cost is $198,000/yr. Agreement maintains: Building automation system Mechanical systems Fire device systems Security cameras Proposed renewal cost: $237,445, with a 3%/year escalation rate. Includes 60 cameras added in 2009, not in original agreement Administrative/Siemens negotiations Five year agreement Include in the 176 security camera maintenance, 10 cameras/year to replace or upgrade, + $25, Siemens Maintenance Agreement…
Reductions Remove pump maintenance from agreement - $12,600. District Maintenance Techs to accomplish pump maintenance. Remove fire device inspection/testing, - $29,000. Fire device specialist companies have provided proposals to inspect/test for approximately $20,000/year. Results Initial proposal, $237,445 subtract $12,600 for pump maintenance, subtract $29,000 for fire device inspection/testing, add $25,000 security camera maintenance = $220,845. Contract with fire device specialist company to inspect/test devices approximately $20,000 Siemens proposal - $188,000/year for Five years and NO escalation rate. Bring to the Board for action, April 24, 2012 – Effective 7/1/ Siemens Maintenance Agreement
Original contract commenced July $905,000/yr. Reduced cleaning frequency July $705,000/yr. Clean classrooms, offices, LRCs one time/week. Common areas, restrooms, health office, staff lounge cleaned daily. Quality Control - tool used to address daily cleaning issues. 80 discrepancies since school started, over 15,000 rooms cleaned total. O&F leadership team conducted a site inspection of South Campus during winter break, in conjunction with semi-annual asbestos inspection. Teachers/staff are doing a very good job in keeping the rooms as clean as possible. Custodians are available and provide assistance with cleaning issues during the day Conduct Cleaning Contract Survey… 18 Citywide Cleaning Services…
Bring to the Board for action, April 24, Current pricing - $705, for three (3) to five (5) years no price increase If the Board wishes to add an additional day of cleaning at the five schools, the cost increase would be $100, Citywide Cleaning Services
HEALTH LIFE SAFETY (HLS) UPDATE OWP/P Architects: June conduct first decennial HLS inspection at Intermediate. Nov-Dec receive authorization to proceed with repairs. Jan-Feb 2013 – bid out Intermediate HLS projects. Feb-Mar 2013 – Board award successful bidders. June 2013 – commence HLS projects. Summer 2015 – conduct decennial HLS inspections for South Campus and Middle School. 22
Other Updates… Public Service program has realized over 3,500 hours of work for the District from July 2011 to Feb Snow removal Deep cleaning Specialized work – painting, bodywork, etc. Outdoor work-grass cutting and landscaping 23
O&F and Technology departments are conducting an internal trial operations of a web based facility scheduling program. Training will be conducted for outside community users and bringing on-line for FY13. Building Information Book (BIB) – O&F’s standard operating procedures manual, is a work in-progress. 24 Other Updates
QUESTIONS 25