Louisiana Safe Routes to School Program Department of Transportation and Development Louisiana Safe Routes to School Program The Application

Louisiana Safe Routes to School Program Department of Transportation and Development Applying For SRTS Funding WHEN TO APPLY –January 3, 2011 – Application period begins –March 4, 2011 – Application deadline PREPARING TO APPLY THE APPLICATION

Louisiana Safe Routes to School Program Department of Transportation and Development Preparing To Apply Don’t Wait – Start Now Form A Team Collect Information Identify Problems Identify Solutions

Louisiana Safe Routes to School Program Department of Transportation and Development Project Funding Reimbursable Program – Not A Grant –Sponsor pays and is reimbursed Federal Share Is 100% –No match is required –Use of other sources encouraged Some Activities Will Not Be Funded –Right of Way –Utility Relocations

Louisiana Safe Routes to School Program Department of Transportation and Development Project Funding (Cont.) Infrastructure Projects –Maximum of $250,000 Non-Infrastructure Activities –Maximum of $50,000 for local projects –Maximum of $150,000 for regional projects –Maximum of $200,000 for statewide projects

Louisiana Safe Routes to School Program Department of Transportation and Development Inappropriate Use Of Funds Projects that do not specifically serve the stated purpose of the SRTS program Funds for reoccurring costs Projects solely to accommodate drivers or bus transportation Projects not within 2 miles of elementary or middle school

Louisiana Safe Routes to School Program Department of Transportation and Development Funding Questions Do I have the staff to administer funding? Do I have funding to pay project costs until reimbursed? Do I have funding to support costs that will not be reimbursed? Do I have resources to support the continuation of the program or project?

Louisiana Safe Routes to School Program Department of Transportation and Development The Application Applicant/Sponsor Information Proposed Project/Activity Information School Information Detailed Information Sponsor Certification

Louisiana Safe Routes to School Program Department of Transportation and Development Applicant/Sponsor Information APPLICANT – Can be any organization SPONSOR – Must be able to finance and manage project SCHOOL(S) – Focus of project LOCAL SUPPORT – Infrastructure owne r

Louisiana Safe Routes to School Program Department of Transportation and Development Proposed Project Information Name and description of project Estimated cost Location – House and Senate Districts Questions concerning R/W, MPO support, etc. SRTS categories for infrastructure and non-infrastructure

Louisiana Safe Routes to School Program Department of Transportation and Development School Information School District Information Including Superintendent General Information Concerning School(s) Affected By Project

Louisiana Safe Routes to School Program Department of Transportation and Development Detailed Project Information Identify The Problem(s) Proposed Improvement/Activity Project Support Measures For Success Estimated Project Cost

Louisiana Safe Routes to School Program Department of Transportation and Development Identify The Problem 25 Points Identify Obstacles To Walking/Bicycling To School (8) Identify Safety Risks To Children Who Walk Or Bike To School (8) Describe Current Environment (5) Supply Engineering Or Other Studies Or Reports (4)

Louisiana Safe Routes to School Program Department of Transportation and Development Proposed Improvement/Activity 30 Points Describe The Proposed Improvement And/Or Activities (20 Points) Explain How Each Of The 4 E’s Was Considered (10 Points)

Louisiana Safe Routes to School Program Department of Transportation and Development Maps Plans And Photographs 10 Points Attach Project Location Maps (8) Include Photographs Of Existing Facilities (2)

Louisiana Safe Routes to School Program Department of Transportation and Development Project Support 10 Points Supporting Organizations (4) –Include local agency support Maintenance responsibility and funding (4) Reoccurring cost estimate (2)

Louisiana Safe Routes to School Program Department of Transportation and Development Surveillance and Evaluation 10 Points Identify Outcomes That Will Be Measured Describe How They Will Be Made And Evaluated

Louisiana Safe Routes to School Program Department of Transportation and Development Estimated Project Cost 15 Points DETAILED COST ESTIMATE (15) –List items with description est. quantities, unit prices and total amount –Include items for mobilization, signs and barricades, construction layout, etc. –Use guidelines for estimates of engineering –Indicate those items being paid for with local funds

Construction Costs ITEM UNIT OF MEASURE QUANTITY (A) UNIT PRICE (B) AMOUNT (AxB) LOCAL FUNDS REQUESTED SRTS FUNDS) Subtotal Mobilization (5-10%) Traffic Control (2-10%) Construction Layout (0-5%) Contingencies (5-10%) CONSTRUCTION COSTS TOTAL Infrastructure Cost Estimate

Engineering Costs TOTAL LOCAL SRTS Preliminary Engineering 10% of Total Construction Amount Construction Engineering/Contingency 10% of Total Construction Amount ENGINEERING COSTS TOTAL Other Costs Right-of-Way Utility Relocation Miscellaneous OTHER COSTS TOTAL TOTAL PROJECT COSTSConst. + Engr. + Other The amount in the shaded box will be the total SRTS Funding requested Infrastructure - Other Costs

Louisiana Safe Routes to School Program Department of Transportation and Development

Louisiana Safe Routes to School Program Department of Transportation and Development Non-Infrastructure Costs Non-infrastructure cost can cover a wide variety of items such as purchasing materials, equipment, training, etc. These costs should be itemized listing the items, quantities, price, and amounts.

Louisiana Safe Routes to School Program Department of Transportation and Development Bonus Section 10 Points Attach an Action Plan –List all identified required improvements –Provide a cost estimate of each –Assign a priority –Identify possible funding sources –Propose a time frame for accomplishing

Louisiana Safe Routes to School Program Department of Transportation and Development Certification The application must be certified by someone who has legal authority to enter into a contract on behalf of the Sponsor to implement the project.

Louisiana Safe Routes to School Program Department of Transportation and Development Project Selection Initial Review –Check Required Information Staff Evaluation –Score Applications –Rank Application Oversight Committee Review Sponsor Notified

Louisiana Safe Routes to School Program Department of Transportation and Development The Project Process Assure project is in STIP/TIP Initiate environmental process Process SPONSOR/STATE agreement Obtain federal authorization to incur charges

Louisiana Safe Routes to School Program Department of Transportation and Development Engineering And Construction Contracts Federal Requirements –Chapter 1 Title 23 State Requirements –State Constitution Preconstruction Services –DOTD Selects And Sponsor Contracts Construction –DOTD Bids And Sponsor Contracts

Louisiana Safe Routes to School Program Department of Transportation and Development Sponsor/State Agreement Project Description And Scope Responsibility For Providing Services Responsibility For Providing Funds

Louisiana Safe Routes to School Program Department of Transportation and Development Engineering Considerations AASHTO Design Guides ADA Requirements DOTD Requirements Utility Relocations Right Of Way

Louisiana Safe Routes to School Program Department of Transportation and Development REFERENCES NATIONAL CENTER FOR SRTS SRTS PROGRAM –FHWA – safety.FHWA.dot.gov/saferoutes/index.htm NATIONAL HIGHWAY TRAFFIC SAFETY ADMIN. safe-routes-2002/toc.html

Louisiana Safe Routes to School Program Department of Transportation and Development SRTS DOTD Staff SHALANDA COLE, MBA - SRTS Coordinator –(504) DENNIS BABIN, P.E. - SRTS Engineer –(225) BRIAN PARSONS - BICYCLE/PED. Coordinator and SRTS Program Manager –(225)