navigatOR Oregon’s One Government Approach Geospatial Enterprise Office March 20, 2013 Oregon Department of Administrative Services Oregon Department of Administrative Services

One Government Summary Points n Citizens expect government to act as One n Government is structured as silos n GIS connects business processes across silos n Connections between silos happen now, but… Unreliable, Inconsistent, Intermittent n Data Sharing is the most critical element n Governance is key to One Government approach Enterprise Architecture includes technology and governance

Background – GIS Coordination n Geospatial Enterprise Office (GEO) navigatOR program operated by GIO and 7 staff program budget: $3,500,000 n GEO operates under Executive Order Coordinate the GIS activities of all levels of government in Oregon Provide library of shared geospatial data Provide support to Oregon Geographic Information Council

GOVERNING BOARD Board Members Geospatial Enterprise Office GOVERNOR ’ S OFFICE Standing Board Committees DAS-CIO (Administrative Home For navigatOR) Regional Agencies/Special Districts State Agencies Private Companies Tribal Governments Federal Agencies Local Governments USER COMMUNITY Not for Profit Organizations General Public Utility Organizations TECHNICAL COMMITTEES AND WORK GROUPS G o v e r n i n g B o a r d M e m b e r s h i p i s f r o m u s e r o r g a n i z a t i o n Governor ’ s Office Empowers Board and Appoints Members Management Unit coordinates with and supports the entire user community Technical Committees and Work Groups are organized and supported by Geospatial Enterprise Office Board has direct policy-based authority over Geospatial Enterprise Office GIS UTILITY USER GROUP (Oregon URISA) Board has direct policy-based authority over Management Unit User Group includes representatives from the entire user community REGIONAL CENTERS External GIS User Groups Board communication with other Boards and entities (e.g. ORMAP) PACGPL FIT

GEO Coordination Activities n Building Strong Relationships Federal, Regional, Tribal, State, and Local Government n Building Capacity Skilled Professionals GIS Technologies n Building and Providing Access to Relevant Datasets Geospatial Data Development n Building Governance Architecture Data and Application Stewardship

Some Specific GEO Activities n Esri Enterprise License for state agencies n Statewide Broadband Map (FCC-funded) n Statewide Address Points Project (911-funded) n Public Safety Common Operating Picture n Energy mapping (alternative fuels & biomass inventory) n Local government web viewers n Oregon Explorer & Spatial Data Library n ArcGIS Online for state government

Dept. of Agriculture Insect Pest Prevention and Management

Dept. of Agriculture Invasive Weed Management Map

Legislative Administration Who Represents Me App

Dept. of Land Conservation & Development Shoreline Boundary Review

Dept. of Land Conservation & Development Coastal Zone Finder

Dept. of Land Conservation & Development Zoning & Comp. Plan Status Map

16 Dept. of State Lands

17 DHS/OHA and Employment Esri Maps for Office rollout

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State/Local Geospatial Investment n Amount Spent Annually on Geospatial Data Use, Management, Collection, Maintenance n State Government ~ $2,235,576,000 n County Government ~ $1,121,239,000 n City Government~ $1,480,729,000 n TOTAL ~ $4,837,544,000 navigatOR budget =.03% of total spend

Activities Managed By Work Function Local Governments State Agencies Federal Agencies Regional Organizations The Global Perspective Academic Institutions Traditional operating model

Activities Managed With A Focus On Outcomes GIS Integrates Information Across the Enterprise GIS Integrates Information Across the Enterprise Local Governments State Agencies Federal Agencies Regional Organizations Academic Institutions Provide Effective Response to Emergencies Coordinate Public Services to Help Guide Development Improve Management of Natural and Human Resources Improve Services to Citizens How One Govt. approach operates

Shared Information n Sizable and costly portion of needed data is common to nearly all programs and decisions n Traditional Approach Each agency develops base data themselves, in slightly different ways – lots of examples n Oregon Enterprise Approach One agency acts as steward for each base data set, on behalf of all others, to integrate and maintain data

Framework Data Geoscience Critical Infr. Utilities Climate Bioscience Landcover/Use Oregon Standards Hazards National Standards Geodetic Control Aerial Imagery Elevation Boundaries Hydrography Transportation Land Ownership

Framework Data Initiative n Fourteen Working Committees – 450+ people n Operates Under Auspices of Governor’s GIS Council n Tasked with Implementation Plan and Standard for each data theme n Data Standards Development & Adoption Process n Expanding to Include Application Governance n Biggest Challenge is Communication

Transportation Framework n Statewide street centerline file n Updated locally; State Department of Transportation is data steward n Integrated with state highways and federal resource roads n E-911 funding mechanism for maintenance n Coordinated with regional & national models

Oregon’s Transportation Framework From Node To Node Anchor Point (From Node-To Node) State Highway County Road City Street BLM Road Secondary Node Segment ID (FIPS County - Sequential Number) County Line City Limits Revised 4/8/02

Managing a Shared Resource n How will consistent communications happen? n How will policies, regulations, and procedures be established? n How will the distributed data for all the shared themes be updated consistently to ensure that relied-upon capabilities are always available? n A shared organizational structure with equal representation from all sectors must be created. n Authority for that structure must be established.

Data Sharing Partnership n Need to do better job of data sharing w/locals n Several problematic issues: Privacy/confidentiality Risk/liability Sustainable funding Governance n Dialogue and regional meetings for consensus n Progress being made now to formalize process – roads, parcels, addresses

Regional Service Centers n Many rural governments (city/county/districts) don’t have the resources to develop GIS n If they aren’t creating base data, we have holes n Non-profit regional service centers affiliated with universities or colleges n Modeled after existing service centers in two largest urban areas n Contract management for economies of scale n Data integration and simple data development n Student laborers gain valuable experience

Tracking Stimulus Spending Increasing Government Transparency

State Agencies Cities Contractors Data Contributors Data Warehouse ORSTATS Flex Stimulus Map

GIS-enabled Project Funding ORSTATS Use spatially-enabled unemployment data to help inform funding decisions

Stimulus Tracker v.2

Governor’s Executive Dashboard

Outcome Areas and ‘Success Metrics’

Dashboard Reporting Widgets

Full screen widget view

Optimized for tablets, android & iOS phones

One Government Summary Points n Citizens expect government to act as One n Government is structured as silos n GIS connects business processes across silos n Connections between silos happen now, but… Unreliable, Inconsistent, Intermittent n Data Sharing is the most critical element n Governance is key to One Government approach Enterprise Architecture includes technology and governance

41 Thank You Cy Smith, Oregon GIO