1 Outlook Lesson 1 Outlook Basics and Microsoft Office 2010 Introductory Pasewark & Pasewark

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 222 Objectives Start Outlook. Create a list of contacts. View, sort, and print the Contacts list. Send, receive, and print messages. Create and use an Address Book.

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 333 Objectives (continued) Create a contact group. Create a signature. Attach files to messages. Create, move, and archive folders. Search, save, and delete messages.

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 444 Vocabulary Address Book archive contact Navigation Pane Quick Steps Reading Pane Ribbon signature Spam

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory Introducing Outlook Outlook is a desktop information manager with features that allow you to: – Send and receive – Schedule events and meetings – Store information about contacts – Create to-do lists – View interactions such as , instant messaging, and Voice over Internet Protocol (VoIP) phone calls 555

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 666 Starting Outlook To start Outlook, click All Programs on the Start menu, click Microsoft Office on the submenu, and then click Microsoft Office Outlook In Outlook, the Ribbon places the basic commands you use the most on tabs. The Navigation Pane provides centralized navigation to all parts of Outlook.

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory Starting Outlook (continued) Outlook window 7

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 888 Creating a Contacts List A contact is any person or company in your Address Book. Your Contacts list can contain , address, phone, a picture, video, and other information and activity. To add a contact, click the Contacts view button in the Navigation Pane. On the Ribbon, click the Home tab, and then click the New Contact button.

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory Creating a Contacts List (continued) New Contact window 9

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 10 Creating a Contacts List (continued) To change how you view all your contacts, on the Home tab, in the Current View group, click a view option.

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 11 Using (electronic mail) uses a computer network to send and receive messages. To use electronic mail, you need an address such as: Outlook provides settings that you can modify when sending and receiving messages, such as the message’s importance level. 11

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 12 Using (continued) You can modify the basic formatting features of your message, such as the font, size, color, and text alignment. The Mail section of the Navigation Pane contains mail folders, such as the Inbox folder for incoming mail, and the Outbox folder, which stores outgoing mail. 12

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory Using (continued) New Message window 13

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 14 Creating an Address Book To make sending an message easier, you can access names and addresses from the Address Book, a collection of personal and professional contact information. To display the Address Book, make sure the Mail Pane is open and then on the Ribbon, on the Home tab, in the Find group, click the Address Book button. 14

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory Creating an Address Book (continued) View contacts in the Address Book window 15

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 16 Creating an Address Book (continued) To open the Address Book while creating a new message, click the To button in the Message window. Contact groups are collections of contacts that make it easy to send a message to a group. To add a unique look to your messages, create your own signature. 16

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 17 Creating an Address Book (continued) Outlook enables you to attach a variety of files to messages and send them to others. The process of organizing, storing, and saving old documents is called archiving. You can save your s in different file formats such as text and HTML. You can use the Search Inbox box to find e- mail messages matching specific criteria. 17

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 18 Summary In this lesson, you learned: Outlook is a desktop information manager that helps you organize information, communicate with others, and manage your time. You can use the various features of Outlook to send and receive , schedule events and meetings, store information about business and personal contacts, create to-do lists that integrate with your appointments, record information about interactions, create reminders, and subscribe to online content feeds. 18

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 19 Summary (continued) The Contacts list is a useful tool where you can store mail, phone, and other information about people and companies. You can view or print your contacts in several ways, including as address cards or as a phone list. has is an essential global communications tool, accessible from many different devices. In addition to your computer, you can use from pocket PCs that can also play games, or smartphones, such as Blackberries and iPhones. 19

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 20 Summary (continued) Most of the time you will be sending messages to the same people. To make sending an message easier, you can use an Address Book, listing the addresses that you use most often. Using contact groups to send the same message to several people is efficient and allows you to use or modify the list however you need. 20

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 21 Summary (continued) Adding an electronic signature to your messages helps set the right tone for your contacts and correspondence. Outlook allows you to attach background color, photos, and graphics for a distinctive touch. 21

Outlook Lesson 1 Pasewark & Pasewark Microsoft Office 2010 Introductory 22 Summary (continued) Using Outlook, you can send messages to others connected to your network or to anyone around the world with an Internet connection. Outlook enables you to attach a variety of files to messages and send these files to others. You can view and organize your messages in a variety of ways, as well as archive them and save them to your computer. 22