Committed to Shaping the Next Generation of IT Experts. Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery, Michelle Hullet

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2 Objectives Insert a table Format a table Sort and apply formulas to table data Convert text to a table Insert Clip Art and images into a document Format a graphic element Insert WordArt into a document Insert symbols into a document Insert equations into a document

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 Parts of a Table Row Cell Column Cell merged across columns Click this icon to select the entire table Table

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 Three Options for Inserting a Table Choose the columns and rows using the grid Choose the insert table option Draw a table

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 Using Tab in a Table Tab in a table moves you to the next cell To add a tab character to a cell, use Ctrl+Tab Using the Tab key moves you from cell to cell

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6 Insert Rows or Columns Insert and delete rows and columns using the buttons provided To delete only the data in the cells, highlight and use the Delete key from your keyboard

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 Merge and Split Cells Highlight cells you would like to merge Select the Merge Cells button on the toolbar

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8 Sizing Cells Row Height: vertical space from top to bottom Column Width: horizontal space from left to right

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 Resizing Cells by Dragging When no cell is selected, the entire column’s border will be moved When a row or a cell is selected, only the border in that row will move Cursor changes to a double arrow when its placed over the column border When only a row or the cell adjacent to the border you are moving is selected, only that row’s border will change

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 Table Styles Table styles are predefined styles Click ‘more’ to get additional style choices More arrows

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 Predefined Table Styles Mouse-over previews the style Click to apply the style Add your own style using New Table Style Make a new style Modify a style

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 Formatting a Style Shading: cell background color Border: line style around each cell

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13 Shading Choose a color, no color or get more shading colors

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14 Click for the properties dialog box Table Alignment Use properties dialog to align the table on the page Position the entire table between margins

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15 Data Alignment Change the alignment of the selected cell(s) using alignment options Setting vertical alignment to bottom or center would help the design

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Data Alignment Text direction changes data direction within selected cells Note: the text rotates each time you click Click to rotate data in a cell One click Two clicks Three clicks

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Cell Margins Adjust white space inside of cells (margins) and the spacing between cells Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 Formulas—Cell Addresses Columns are labeled alphabetically Rows are labeled numerically Cells are the intersection A1 is a cell address Use cell addresses to create formulas

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Cell Addresses in Formulas Use formulas as you would in Excel Choose a number format (currency, date, etc.) Relative addresses, use syntax

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20 Cell Formulas Use F8 to show your formulas (fields) Word provides the syntax for formulas

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Sorting Data in a Table Choose the column title you want to use as the primary sort Then you can sort using secondary and tertiary columns Choose ascending or descending

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Text to Table Option Use Text to Table option when pre-typed data would work better in a table Equal column widths is the default Number of columns are associated with the “Separate text at” option Select the text you want to move into a table

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23 Graphic Tools Clip Art Pictures WordArt Symbols

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Copyright Copyright protects work and gives its producer exclusive rights to its use and reproduction Assume all work on the Internet is copyrighted and do not use something unless it is stated to be in the public domain Be sure to read all license agreements to see how you may use an image

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Inserting Clip Art Insert Clip Art and the Clip Art task pane will open Insert Clip Art opens the Clip Art task panel

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26 Clip Art Task Pane Search for clips by keyword Limit your search by collection or media To position image where your insert point is, double click image Limit search by collection and/or media Use keywords when searching for art Opens the Clip Art Organizer Opens your browser and takes you to Microsoft’s site to search for more clips Inserts where the cursor is Located on your page

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Clip Art Organizer Clip Art pieces have associated keywords and can be organized in the organizer You may add, change or delete keywords using the Edit Keywords dialog box Collections on your computer Hover your mouse over the image for information about the image Click down arrow for the task pane Add keywords to the clip art for searching

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28 Inserting a Picture Add your own picture from a saved file on your computer Pictures may be from a digital camera, scanned, or found on the Internet If you get a picture online, be sure it is from a legal source Insert Picture opens dialog box to browse to your saved picture file

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 29 Manipulating Your Graphic Size your graphics using the handles Hold down the shift key to keep the proportions of the art when sizing it Handles change the size of the overall image

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 30 Text Wrapping Choose how your graphic interacts with text Square and tight wrap the text around the graphic Acts like a letter Wrapping options Acts like a watermark Art will cover text

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 31 Wrapping Options The most popular options are: In line with Text, Square, and Tight In line With Text Tight Square

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 32 More Wrapping Options Other options are: Through, Top and Bottom, In Front of Text, and Behind Text Top and Bottom Behind Text Through In Front of Text

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 33 Picture Quick Styles Mouse over style to preview the style Click to apply the style More styles

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 34 Make Your Own Picture Style Use the picture shape, border and effects to make your own styles

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 35 Cropping Cropping hides parts of an image After cropping Before cropping

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 36 Brightness Brightness is the ratio between lightness and darkness in an image No changes +40 brightness -40 brightness

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 37 Contrast Contrast increases or decreases the difference in dark and light areas of the image No changes +40 contrast -40 contrast

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 38 Compressing Images Graphics increase the document’s size— compression helps shrink that size Once you are done making changes to an image, use the compress tool to shrink the size of your file You cannot undo your changes to an image once you have compressed it

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 39 WordArt Create decorative text Text becomes an image as WordArt Choose your design

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 40 WordArt—Write the Text Add text Press enter for another line of text Choose font, size, bold or italics Click OK Type your text Choose the font Choose the size Choose bold or italics

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 41 Formatting WordArt Format WordArt ribbon makes changes to the WordArt Change the WordArt style Shape Fill—changes color Shape Outline—changes border color Change Shape—changes the WordArt shape Text area deals with text options Drop shadow effects 3D effects Arrange—deals with interaction of different objects with each other and the document’s text

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 42 Inserting Symbols Add symbols not found on the keyboard Use fonts such as Wingdings or Webdings More symbols if you don’t see the symbol you are looking for

Insert Equations Insert  Symbols  Equation Copyright © 2008 Pearson Prentice Hall. All rights reserved. 43

Insert Equations Equation Tools  Design will appear. A box will be inserted into the document in which you can create and edit the mathematical formula. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 44

Insert equations To insert more symbols 8 different types of symbols. 45

Insert symbols Office Button  Word Options  Proofing  AutoCorrect Options  Math AutoCorrect  Check “Use Math AutoCorrect rules outside of Math Region” When you type \beta \neq \Delta \leftarrow \Omega, they are converted to β ≠ Δ ← Ω Make inputting simple equations much easier. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 46

Insert symbols You can define new replacement rules. 47

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 48 Questions?