1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 4 Document Productivity

Objectives Insert a table Format a table Sort and apply formulas to table data Convert text to a table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.2

Objectives (continued) Select a main document Select or create recipients Insert merge fields Merge a main document and data source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.3

Tables Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.4 Column Row Cell

Insert a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.5 Insert Table Size in rows and columns Select cells for table size

Select a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.6 Table Move handleDesignLayout

Insert and Delete Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.7 LayoutInsert commandsDelete

Merge and Split Cells Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.8 Merge CellsSplit Cells Selected cells

Change Height and Width Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.9 Wrapped data Table Column Width Table Row Width

Formatting a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.10 More Table Tools Design Styles BordersShading Live Preview

Table Position and Alignment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.11 Properties Table alignment options Custom indent Text wrapping options Cell alignment optionsText DirectionCell Margins

Sorting and Applying Formulas Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.12 Formula calculates total Sorted by date

Calculate with Table Formulas Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.13 G3 G12 Formula to calculate total Formula Number format

Sort Data Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.14 Sorted in ascending order by date

Sorting Data (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.15 Sort by list Header row selected Table data selected

Convert Text to Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.16 TableNumber of columns

Summary Tables organize information, making it easy to read and understand. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.17

Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.18

Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.19 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.