PROGRAMMING MODELS & CONNECTIONS AUGUST 6, 2010

YOUR FACILITATORS: Kellie Dunn-Poggemann, WISHRM Secretary & State Director Elect Helen Englebert, WISHRM State Leadership Director Linda Johanek, President-Elect, Green Bay SHRM Chapter 2

AGENDA:  State Speaker Database – Kellie  Program Assessment Model – Helen  Programming Survey Review – Linda  Next Steps - All 3

NEW PROGRAMMING RESOURCE  Resource for ideas, speaker names, and companies that do presentations  Created from prior year State Conference RFP’s  Not secured by an access code  Located on the Chapter page of under Other Resources  4

DATABASE RESOURCE  Information: as submitted for previous year state conference (i.e. Kalahari 2009)  Each January 1 – next conference proposals will upload  Previous year data will be erased when the new data uploads 5

DATABASE RESOURCE  Chapters responsible to make the contact and ask questions  Will they speak at your chapter ?  Speaker costs?  Travel Costs or other charges, etc.?  Chapters will need to do their own references  Council is not endorsing any one speaker 6

Chapters are unable to add speakers Council may add council members willing to speak Unable to edit any information If you encounter concerns with using this as a resource please let the council know 7 DATABASE RESOURCE

PROGRAMMING NEEDS ASSESSMENT An ongoing process of discovering what your program’s participants want in terms of activities and services. 8

1. Brainstorm Ideas 2. Research 3. Conduct Focus Group 4. Model 5. Survey 6. Try it! 7. Decide 8. Evaluate 9 EIGHT STEP ASSESSMENT MODEL:

 Main Functions:  Brainstorm ideas  Choose options  Participants should be members or potential members  Invite people who have ideas, support and enthusiasm  Limit role of focus group  Keep time involved to 1-2 hours 10 USE OF FOCUS GROUPS

GBSHRM SENIOR LEVEL HR FOCUS GROUP  Selection of Participants  Invitation/RSVP Process  Sample Agenda & Questions  Key Findings  Next Steps 11

 15 Chapters participated (Response Rate = 83%)  See Handouts for specific results  Result of recent Programming CLA  Difficulty in finding programming contact for each chapter  Future Item – develop contact list for programming contacts and post on website 12 PROGRAMMING SURVEY:

 60%: Securing Quality Speakers  60%: Attracting Senior Level Professionals  60%: Obtaining Strategic Credits  46.7%: Securing Affordable Speakers  40%: Member Engagement  33.3%: Poor Attendance  33.3%: Lack of Time to Network & Socialize  26.7%: Other  20%: Sharing of Workload Amongst Programming Committee  20%: Meeting Pricing  20%: Cost Control  13.3%: Venue Issues  13.3%: Meeting Locations  6.7%: Meeting Times 13 PROGRAMMING SURVEY : TOP CONCERNS

 Chapter Size 26.7% Small 53.3% Medium 20.0% Large  Meeting Times: 33.3% Breakfast 26.7% Rotation of breakfast, lunch & dinner 20% Lunch 20% Rotation of breakfast and lunch  Reg Meeting Charges: 33.3%: $11 - $ %: $16 - $20 20%: Other (varies) 13.3%: Free 6.7%: $26 - $30 6.7%: $31 – 35  Financially: 40%: Break Even 33.3%: Combo 26.7%: Other 20%: Make Money 6.7%: Loose Money 14 PROGRAMMING SURVEY: SIZE, TIMES & CHARGES

 Programming Responsibility 46.7% Prog Chair 26.7% VP 26.7% Entire Board 26.7% Other 13.3% President 13.3% Pres Elect  Term Limits 40% One Year 40% Two Years 13.3% Other 6.7% Three Years  80% use committee for programming; 20% do not 15 PROGRAMMING SURVEY: PROGRAMMING RESPONSIBILITY, TERMS & USE OF COMMITTEE

 Number Held 40%: One 26.7%: Two 26.7%: None 6.7%: More than Three  Duration: 40%: Half-Day 26.7%: N/A 20%: Full-Day 20%: Other 13.3%: Combo of Half & Full-Day  Member Charge: 26.7%: N/A 20%: Depends 20%: $41 - $ %: $61 - $ %: $21 - $40 6.7%: $1 - $20  Financially: 26.7%: Break Even 26.7%: Make Money 20.0%: Other 13.3%: Loose Money 13.3%: Combo 16 PROGRAMMING SURVEY: WORKSHOPS

PROGRAMMING SURVEY: SETTING FEES How do you determine fees for each meeting?  53.3%: Keep same fee, regardless of costs  26.7%: Calculate fee based on costs  26.7%: Other 17

PROGRAMMING SURVEY: MEETING ATTENDANCE For 2010 to date compared to previous years, how would you characterize regular meeting attendance?  46.7% About the same  20% Increased  20% Decreased  13.3% Other 18

 % of Meetings Receiving HRCI Credits (Gen or Strategic) 66.7%: 91% - 100% 13.3%: 31% - 40% 6.7%: 51% - 60% 6.7%: 71% - 80% 6.7%: 81% - 90%  % of Meetings Receiving Strategic HRCI Credits 33.3%: 11% - 20% 26.7%: 0 – 10% 13.3%: 31% - 40% 6.7%: 21% - 30% 6.7%: 41% - 50% 6.7%: 91% - 100% 6.7%: N/A 19 PROGRAMMING SURVEY : HRCI

Senior level HR programs Social events Best practices How programming workload divided RFP’s & Contracts Online registrations Program marketing Top programs from each chapter Transitional member discounts Sponsorships Finding speakers Speaker fees Credit card payments 20 PROGRAMMING SURVEY: ITEMS TO REVIEW

NEXT STEPS: Statewide CLA Calls How often and when? Who will facilitate? Format? Topics? Guest Speakers? Use each other as resources? Share chapter meeting marketing materials. National SHRM? survey results to Chapter Presidents, President-Elects & Programming Contacts. 21

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