U.S. General Services Administration Personal and Real Property Disposal Move/Relocation Responsibility Charlene Larson San Francisco, CA H Jan Faulkner.

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Presentation transcript:

U.S. General Services Administration Personal and Real Property Disposal Move/Relocation Responsibility Charlene Larson San Francisco, CA H Jan Faulkner Denver, CO 2009 GSA Expo

2 Overview  Tools and Procedures for making strategic move or relocation decisions  Provide assistance and guidance to make your move/relocation less stressful  Real Property Disposal  Personal Property Management (transfer, donation, and sales)

3 The Process  Agency makes decision to move/relocate  Agency responsibility - take inventory –Analysis of affected real properties –Determination of affected personal property

4 The Process  Agency notify local GSA office Real Property Disposal - Forward Report of Excess to GSA PBS Property Disposal Division Personal Property Management (PPM) - Report Excess Personal Property on-line

5 Agency Decision to Move/Relocate – Real Property Considerations  Agency analyze affected real property  Targeted Asset Reviews (TAR)  Utilization Study and Analysis of Asset  Retention and Disposal study  Relocation Program alternative –GSA can assist with the process and analysis  Agencies Strategic decision to move/relocate

6 Agency Decision to Move/Relocate – Personal Property Considerations  Concurrent with real property move analysis  Internal agency/bureau screening of move related personal property  PPM APO’ or Allocation Specialists guide agency on Personal Property requirements  Agency makes decision on Personal Property Disposal  Strategic decision to dispose of personal property

7 Reports of Excess – Real Property  Agency forward Report of Excess (ROE) package along with supporting documents to GSA PBS Property Disposal Division  ROE reviewed  ROE accepted

8 Report of Excess (ROE) – Personal Property  APO or Allocation Specialist can assist the agency on how-to report excess/surplus personal property in GSAxcess ®.  Timing of ROE coordinated with real property disposal schedule  Agency reports on GSAxcess ® at earliest date  GSA Schedules for inventory management

9 GSA PBS and FAS Disposal Processes Real and Personal Property - Interface  Real Property Transfer to Federal agency Homeless or Public Benefit Conveyance Negotiated Sale to eligible public bodies Public Sale by GSA via Auction or Sealed Bid  Personal Property Transfer to another Federal agency GSAXcess ® transfer to eligible federal agency GSAXcess ® donation to qualified SASP recipient Excess property sold via SASy/GSA Auctions ® Unsold property released back to agency

10 Where Can I Find the Needed Info ?  Environmental  Agency records and files  Internal environmental staff  Acquisition documents  Agency records and files  Legal department  County clerk’s office  Title company  Building Information  Agency records and files  Building Managers  Personal Property Information  National Utilization Officer (NUO) or Agency Accountable Property Officer  Asset Manger

11 Can GSA help me with the Disposal of Real and Personal Property ?  Environmental Studies  Phase I, II, and III  Appraisals  Land Use Plans  Highest and Best Use Studies  Target Asset Reviews  Area Property Officers (APO) or Allocation Specialists  GSA Schedules

12 PBS Office of Real Property Utilization and Disposal Locations

13 Resources: PBS Office of Real Property Utilization and Disposal  Excess Property Available  Sample SF118  Sample Excess Property Checklist  GSA contact information  Asset Utilization  Appraisal Services

14 PBS Office of Real Property Utilization and Disposal POCs  New England Region; Boston, MA (Region 1) (617)  Great Lake Region; Chicago, IL (312)  Southeast Sunbelt Region; Atlanta, GA (Region 4) (404)  Greater Southwest Region; Ft. Worth, TX (Region 7) (817)  Pacific Rim Region; San Francisco, CA (Region 9) (888)  Northwest Arctic Region; Auburn, WA (253)  National Capital Region; Washington, DC (Region 11) (202)

15 FAS Office of Property Management Locations

16 Resources : FAS Personal Property  To report or acquire Federal excess personal property:   The sale to the public of Federal surplus property: 

17 FAS Property Management POC’s  Mid Atlantic Region; Philadelphia, PA (REGION 3) (215)  Southeast Sunbelt Region; Atlanta, GA (REGION 4) (404)  Greater Southwest Region; Fort Worth, TX (REGION 7) (817)  Pacific Rim Region; San Francisco, CA (REGION 9) (415)

18 Key Points  Inventory – Real and Personal Property  Documentation – For Reports of Excess  GSA Schedules  GSA PBS Property Disposal Division/GSA FAS Area Property Officer (APO) or Allocation Specialists

19 Questions