IPCSA – Executive Committee Meeting 11 th February 2015 MCP Plc, Felixstowe, UK to hrs

IPCSA - ExCo Item 1 – Minutes of ExCo 3 rd June 2014 Matters Arising Item 2 – Adoption of Code of Conduct

Item 3 – Secretary General report General IPCSA Update Website finalised – Members area works well – Discussion forum available (aim to focus on using at later stage) – Change and update things at low cost International Organisations Applications – 2015 – applications for UN, IMO plus others as appropriate Membership – 6 Founding Members – 18 Members – 2 Associate Members (FONASBA & INCU) 12 th February Members meeting – 23 participants from 16 members

2010/65 – Data Mapping meeting held on 27 th January and Evelyn Eggers and Phanthian Zuesongdham attended. – Data Elements were still to be agreed, particularly FAL 2 – Next eMS 25 th February – RM attending. » Hopefully MS questionnaire will be completed and presented at this meeting » Final agreement from MS on all aspects ???? – WSC Questionnaire WSC Questionnaire PoUSs / eManifest – Thanks to Uwe as this is part of numerous meetings and discussions with both trade and MS – Uwe will be updating members on the 12 th February

DG TAXUD Single Window declaration MS Declare that There is a need to adapt the e-Customs Decision to the evolutions in global trade, in technology, in risk management requirements and techniques, and in customs control methods and to define the roles of stakeholders involved in e-Customs; The presence of specific needs in Member States implies that national Single Windows cannot be identical but require coordination and common specifications in the EU to make interfaces possible and maximise benefits in terms of trade facilitation, security and protection of citizens. Existing and planned EU systems for certificates should be carefully examined for an integration in the EU Single Window environment for customs to achieve a streamlined approach to reduce implementation costs for administration and trade; national Single Windows should be built on legacy systems; The national Single Windows should interact with EU databases and information exchange systems Information should be submitted by operators to the authorities only once; The development in the EU of a Single Window environment for integrated management and control is complex and requires a phased approach.

DG SANCO – RM, AL and HR met with DG SANCO on 9 th February to discuss CVED and other matters. DG MOVE – Mid Term Review of EU Maritime Policy – mts-review_en.htm mts-review_en.htm IPCSA Members Surveys – Message Matrix 11 responses as at 2 nd February Chasing members – Mobile Apps Survey 11 response so far as at 2 nd February 2014 Cut off will be end of February….

UNECE Recommendation 36 (development) Meeting on 18 th and 19 th February in Geneva to discuss the development of a new recommendation 36 covering Interoperability – RM attending – IPCSA will emphasis the need for standards and that interoperability is not so critical but exchange platforms are. – UNECE Aim to launch end of 2015 External Events – IADB Peru meeting – December 2014 – Oman Trade Facilitation Strategy – January Thanks go to Javier for attending these on behalf of IPCSA, as RM was unavailable on those dates.

Piet Jan Innovation Award - Proposal – In honour of Piet Jan – His wife Caroline supports it – Criteria to be developed Suggest two awardsPCS Innovation Trade Facilitation Innovation – Open to all and international – Independent panel Chaired by Secretary General – Possible Judges / partners Felicity Landon Port Strategy (as media partner as well) Possibly a former colleague from MAERSK ?? UNECE / WCO – Timelines ? – Award Presentation ?

Item 4 – Chairman - Verbal Report Item 5 – New Membership requests No new Membership Requests, however – Portconnect – New Zealand – Oman – -Poland Gradual increase in members is good as it enables IPCSA to develop relationships to ensure that the core essence of sharing and exchanging information is maintained.

Item 6 – IPCSA Finances 2014/15 Forecast and Actual up to 31 st January Exchange Rates also have change by just over 10 cents. As IPCSA charges in Euros, the exchange makes a big difference. Travel expenses paid on Business Credit Card in Sterling as UK has no way of charging in Euros. Travel Expenses much higher than anticipated, partially due to higher exchange rates, late changes to travel arrangements and more travel than anticipated. As at end of March 2015 Budget will be at €0

Item 7 – IPCSA Business Plan 2015/16 (Draft) Key Aspects Mission – Comments from Pascal 4. Resources – East of England Brussels Office – Keep office and get 24 days of EEBO time + office (see annex 1) – Keep an EU focus…as largest number of members 5. New Membership Category – Research members 6. New Membership Regions – A representative elected from each region of 3 or more to sit on ExCo – Asia & Australasia – North and South America (including Caribbean) – Africa – Europe (including Russia, Black Sea & Near East) – Research

Item 7 – IPCSA Business Plan 2015/16 (Draft) Key Aspects 7. Realigned Executive Committee Chairman and Two Vice-Chairman (one from members) ExCo membership – 6 x Founding Members – 1 x Europe Representative – 1 x Australia and Asia representative – Founding members maintain authority over – Annual Business Plan – Membership applications – Staffing and Resources

Item 7 – IPCSA Business Plan 2015/16 (Draft) Key Aspects 7. (contd.) – Committees – Committees meet on ad hoc basis – Track and Trace (named as Committee) – Research Committee – is managed for the new members within the membership category – Pascal Comments Pascal Comments 8. Activities reassessed given new International role – European Commission and Parliament Liaison – International Representation of IPCSA – Strategic development – Project participation – Business Management

Item 7 – IPCSA Business Plan 2015/16 (Draft) Key Aspects 10. Draft Budget 2015/16 – Based on all current members renewing membership – Founding Members fees back to €7,500 level – Associate Members fees at €5,000 as agreed at last ExCo – Travel Expenses Higher – New membership fees to be agreed at ExCo meetings – Possible IPCSA EXPO ?

Item Chairman and Vice-Chairman 2015/ Facilitated Community Development – Continually asked question “how do we bring the community together” – Reinforced at Research Committee – Provide an independent (of members) facilitated workshop – Work the same for PCS & Trade Facilitation strategies

Item 8 – Events / Meetings - 1 st June 2015 – IPCSA “Invitational”IPCSA “Invitational” - June ExCo & Members, Hamburg - September ExCo and Members, Abu Dhabi (TBC) - 17/18 th November - ExCo and Members, Antwerp Suggested – IPCSA ExPo – Demonstration of Members PCS ? Other Events / Meetings - 18/19 February – UNECE Single Window Interoperability Recommendation discussion th March EU Shipping Week - 4 th March - Port of Ravenna Fast Corridor, Ravenna - 27 th March - Futurmed Conference, Olbia, Sardinia EVENTS LIST

Item 9 – IPCSA Activities 9.1 – Research and Development Committee – Good turnout – Interesting discussion – Thanks to Pascal and Hans for Chairing – Next Steps ? What are they ? 9.2 – Track and Trace – Good progress – 8 members – Seen in Pilot Bilbao / Tilbury

Item 10 – Any other Business GS 1GS 1 – Hans Rook OCIMF OCIMF – Richard Morton PGI Cybersecurity PGI Cybersecurity – Richard Morton INTTRAINTTRA – Richard Morton Item 11 – End of Exco Next meeting June 2015, Hamburg