A report on the carbon emissions produced by the vehicle fleet and air travel of UCT. Produced by team Green Initiative (Hussain Kajee, Donald Silinda, Martin Nkala and Ellen Madiagkoadi)

UCT is a member of the ULSF

John Pretorious (Vendor Management UCT) Gwamaka MwalembaSandra Rippon

Vehicle Fleet Data Bankfin Staff Reimbursements Budget Car Hire Air Travel Data Various Travel Agencies Data Total Money Spent on Air Travel

Fuel for vehicles is filled by using the bankfin card system or staff members fill and reclaim the amount

Total cost for international flights (ZAR): 47,116, Total cost for domestic flights (ZAR): 15,849,974.29

Scopes and what they mean Scope 1: Emissions are direct GHG emissions from sources that are owned or controlled by the entity. Scope 1 can include emissions from fossil fuels burned on site, emissions from entity-owned or entity-leased vehicles, and other direct sources. Scope 2: Emissions are indirect GHG emissions resulting from the generation of electricity, heating and cooling, or steam generated off site but purchased by the entity. Scope 3: Emissions include indirect GHG emissions from sources not owned or directly controlled by the entity but related to the entity’s activities.

Vehicle fleet (SCOPE 1) Bankfin data converted to carbon emissions

Staff reimbursements converted into emissions

The total vehicle fleet emissions amount to: 619,125 kg CO 2e

Fuel trend throughout the year

Air Travel (SCOPE 3) Process used to estimate total distance flown The total money spent on international and domestic flights is known. A large amount of data from Millway and STA travel indicating the various destinations of flights is available Common occurring destinations (domestic and international separately) are selected and an average of the distance from South Africa to these destinations is taken. The average cost for a flight ticket from Cape Town to these destinations is also taken. The average ticket cost is then divided by the total money spent on flights, the result of which is the total number of trips taken for the year. This total number of trips is then multiplied by the averaged distances obtained earlier and this gives the estimated total distance travelled.

Average distance from SA to International Locations

Average Distance from Cape Town to Domestic Locations

Calculating the Average Ticket Price From SA to International Destinations

Calculating the Average Ticket Price From Cape Town to Domestic Destinations

Calculating Distance Travelled by Air

The total air travel emissions amount to: 898,203 kg CO 2e

Comparison of vehicle and air travel emissions (Note: This is a comparison of Scope 1 and Scope 3 emissions)

Recommendations to Vehicle Fleet Data Capturing Overall the vehicle data availability was of an acceptable standard; however there are recommendations that need to be taken into account. The reason for these recommendations is that the data can be grouped into more useful categories, for example, listing the vehicle emissions per faculty/department. When staff members make a claim for reimbursement, the liters of fuel filled should be stored and not just the distance travelled, this will result in more accurate emissions calculations. Concerning the overall bankfin data, the staff name is not always recorded; sometimes the name is just listed as ‘pool’. A staff name should always be recorded, if there are multiple staff members, then list all their names. This is essential in identifying the department/s and faculties responsible for the emissions from this trip, ultimately a clear trend of the carbon emissions from each faculty/department can be gathered. Concerning the monthly bankfin data, the liters of fuel filled is not complete for every record, some of the records have 0 or 1 filled in place of fuel filled rather than actual values for fuel filled. This is only an issue with the monthly records; the aggregated yearly record is fine. Concerning the overall vehicle data, a record of the vehicles destination/s for a trip/s should be kept, this allows for the grouping of emissions by area of travel. As mentioned above one of the major advantages of recording this extra data is that the emissions can be analyzed according to different categories, such as emissions per faculty/department at the university and emissions by various locations. This sort of analysis is very important as the university can look into feasible ways of reducing its emissions and even costs. Take for example, if the emissions by each faculty/department and emissions by locations had been available. Patterns can be found in which multiple departments/faculties go to nearby areas; these trips can be grouped together and the vehicles used can be minimized, this will save costs and reduce emissions at the same time.

The current flight data available is incomplete and the relevant details are not stored. Whenever a staff member books a flight, the total distance for that flight is easily calculable and should be stored upon the university authorizing payment for the flight. This will allow an aggregation of all the distances and result in a final accurate distance travelled by air for the entire year Staff member names for each flight need to be recorded, allowing for the calculation of emissions by department/faculty to be analyzed. Locations for ALL flights need to be recorded, currently partial data regarding locations of flights is available Once again patterns regarding department/faculty flights and their locations would result in the university being able to group these staff members together and book their flight as a ‘group booking’ these group bookings are different from individual bookings in that the airline offers reduced rates. So the university can save quite a bit of money.

Reducing flight emissions Alternatives to international flights should be provided such as e-conferencing as well as group bookings. Reducing vehicle emissions Possibly implementing monitoring systems on vehicles) to ensure the vehicles are not driven in an abusive manner (harsh driving results in much greater carbon emissions) also ensuring vehicles are not used for personal affairs where not permitted. Another suggestion is changing all current vehicles to an electric range of vehicles. Group Travel.

Coming up with a solution to calculating the distance travelled buy air If time wasn’t an issue might have been able to get more accurate estimates