Project Management Application in Health IT Farrokh Alemi, Ph.D. Geff Garnhart, PMP

Course on Project Management Agenda Key Concept Review Key Concept Review Project Life Cycles Project Life Cycles Schedule Schedule Scope Management Plan Scope Management Plan Communication Plan Communication Plan Risk & Issue Management Risk & Issue Management Reporting Reporting

Course on Project Management Key Concepts Review Project Definition Project Definition Project Management Project Management PM’s role: Manage the triple constraint PM’s role: Manage the triple constraint Quality

Course on Project Management Life Cycle Options Waterfall Iterative Other life cycles: Steps are followed in order Completion of one step before proceeding to the next Typically used for maintenance efforts Feature based, graduating prototypes Early identification of risks and issues Used for larger development efforts Accelerated time to production

Course on Project Management Creating the Project Schedule Covering the Triple Constraint Covering the Triple Constraint Decomposing the work Decomposing the work Sequencing activities Sequencing activities Resource allocation considerations Resource allocation considerations Determining the critical path Determining the critical path Establishing a schedule baseline Establishing a schedule baseline Managing to the project’s baselines (not just schedule) Managing to the project’s baselines (not just schedule)

Course on Project Management Schedule: Activity Planning WBS WBS Gantt Chart (showing critical path) Gantt Chart (showing critical path)

Course on Project Management Schedule Example WBS Example Mapping to contract task order statement of work items

Course on Project Management Schedule Example (cont.) LOE vs. Activity driven vs. Resource driven Types of organizations:

Course on Project Management Schedule Example (cont.) Resource histogram Planned, actual, remaining hours Crashing / Fast Tracking a schedule

Course on Project Management Schedule control techniques Baseline variances Baseline variances Crashing – adding resources to critical activities Crashing – adding resources to critical activities Fast Tracking – moving sequential activities to simultaneous execution Fast Tracking – moving sequential activities to simultaneous execution Earned Value Management Earned Value Management Good reference sites: Good reference sites: dex.htm dex.htm dex.htm dex.htm Books at PMI: Books at PMI:

Course on Project Management Scope Management Plan What you are doing What you are doing Why you are doing it Why you are doing it Who you are doing it for Who you are doing it for How changes will be managed How changes will be managed How changes will be communicated How changes will be communicated Approval Approval

Course on Project Management Communication Management Plan Who? Who? Why? Why? When? When? Where? Where? How often? How often? Through what methods? Through what methods? Communication matrix Communication matrix Roles and responsibilities Roles and responsibilities

Course on Project Management Risk / Issue Management What’s an issue? What’s an issue? What’s a risk? What’s a risk? Categorization Categorization Impacting Impacting Prioritization Prioritization Issue resolution strategies Issue resolution strategies Risk response techniques Risk response techniques Risk trigger dates Risk trigger dates

Course on Project Management Reporting Progress reporting Progress reporting Accomplishments Accomplishments Issues and resolutions plans Issues and resolutions plans Risks and responses Risks and responses Management assistance requests Management assistance requests Collaboration requests Collaboration requests Interim Progress Review (IPR) Interim Progress Review (IPR) Triple constraint review Triple constraint review Client / stakeholder satisfaction Client / stakeholder satisfaction Team performance Team performance