Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 PowerPoint, Chapter 1 Getting Started with PowerPoint 2007

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Create a presentation –Use Normal view to edit and format your presentation –Use Slide Sorter view to organize your presentation –Use Slide Show view to display your presentation

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Edit and format your presentation Introduction Insert imageOrganize the presentation

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Open, View, and Save a Presentation Slides/Outline pane View buttons Slide number and number of slides Zoom slider Current theme

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Open, View, and Save a Presentation

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Open, View, and Save a Presentation Slide thumbnailsScroll bar Number of slides in presentation Previous Slide button Next Slide button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Open, View, and Save a Presentation Slide number in ScreenTip Slide thumbnailsCompleted slide in Normal view

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit and Replace Text in Normal View Slides/Outline pane Slide pane Normal view In Normal view, the PowerPoint window is divided into three areas. Notes pane Content placeholder

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit and Replace Text in Normal View First level bullet points Second level bullet points Create second level bullet points by typing the content then pressing Tab.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit and Replace Text in Normal View To change content to second level bullets, click the Increase List Level button. Change List Level buttons

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit and Replace Text in Normal View Find and Replace buttons To display Replace dialog box, click the Replace button. Content to be replaced New content

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Slide Text Text Alignment The horizontal placement of text within a placeholder. Live Preview Briefly displays the selected font. 1 point = 1/72 of an inch Selected font Font A set of characters with the same design and shape; fonts are measured in points.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Slide Text The Font dialog box provides additional font styles and effects. Dialog Box Launcher

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Slide Text Font settings match the Title below Title formatted Constantia, 32 pt, Small Caps, Bold Bold and Italic formatting buttons

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Slide Text Title centered Paragraph centered with 1.5 line spacing Alignment buttonsClick to adjust line spacing. If a placeholder has multiple bullet points, select all of the bullet points before changing line spacing.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Check Spelling and Use the Thesaurus Misspelled word indicated by wavy red underline Right-click word to display shortcut menu with suggested correct spellings. Mini toolbar

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Check Spelling and Use the Thesaurus Spelling button begins the spell check process. Words not in the dictionary being ignored When you tell PowerPoint to ignore spelling errors, the wavy red lines are removed.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Check Spelling and Use the Thesaurus Misspelled word indicated by wavy red line Spelling dialog box Suggested correction Misspelled word

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Check Spelling and Use the Thesaurus Click Synonyms to display the thesaurus. List of synonyms Click provide to replace supply with provide.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Insert Slides and Modify Slide Layouts Layout The arrangement of text and graphics or placeholders on a slide is referred to as the layout. Placeholders Click New Slide to insert a new slide with the layout in the previous slide displayed.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Insert Slides and Modify Slide Layouts Two Content layout Gallery A visual representation of a command’s options. Layout galleryLayout button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Insert Slides and Modify Slide Layouts Press F3 for additional help.Click upper portion of the New Slide button to insert a new slide. Click lower portion of the New Slide button to display the New Slide gallery.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Insert Slides and Modify Slide Layouts Content with Caption Option Click to insert a new slide with this layout after the current slide.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert and Format Pictures Pictures Images created with a scanner or camera. Clip art Images included with Microsoft Office or from Microsoft Office Online. Content placeholder Click to insert a picture from a file.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert and Format Pictures Contextual tools Enable you to perform commands related to selected objects and display one or more contextual tabs,which contain commands used when working on the selected object. Picture Tools contextual tabFormat Contextual tab

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert and Format Pictures Picture style A combination of formatting effects applied to a picture. Picture Styles galleryCenter Shadow Rectangle

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert and Format Pictures Original picture Drag lower left sizing handle to here. The semitransparent image indicates the new picture size.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Organize Slides Using Slide Sorter View Slide Sorter view Click the Slide Sorter view button to display all of the slides in the presentation as miniatures. Slide Sorter view Displays all slides in the presentation as miniatures.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Organize Slides Using Slide Sorter View To select non- adjacent slides, hold down the Ctrl key and click the slides. Slides displayed in Slide Sorter view Selected slides Thick outline indicates slide is selected.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Organize Slides Using Slide Sorter View To move a slide, point to the slide to be moved, hold down the left mouse button, and then drag the slide to the new location. Slide that is being moved Vertical bar indicates where the slide is being positioned.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Organize Slides Using Slide Sorter View Slide Sorter view enables you to easily move slides and reorganize your presentation. This slide was previously the fourth slide. Slide has been moved.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Apply Slide Transitions and View a Slide Show On the Animations tab, in the Transition to This Slide group, click the More button to display the gallery. Transitions gallery Slide transitions Control the way that a slide moves on and off the screen during an electronic slide show.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Apply Slide Transitions and View a Slide Show Slide transitions are categorized into six groups: No Transition, Fades and Dissolves, Wipes, Push and Cover, Stripes and Bars, and Random. Box Out transition will be used. The gallery illustrates the effect of the transition.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Apply Slide Transitions and View a Slide Show Dark line indicates Box Out transition is selected. Stars indicate a transition has been applied to the slide. Transition speed set to Medium Slide will advance when the mouse is clicked.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Apply Slide Transitions and View a Slide Show A slide show will cycle through all of the slides until it is stopped. When the end is reached, ablack slide displays to indicate the end of the show.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Insert Headers and Footers and Print Presentation Handouts Click the Header & Footer button to display the Header and Footer dialog box. Header Text that prints at the top of each sheet of slide handouts. Notes and Handouts tab Date and time selected SelectUpdate automaticallyto update each time the presentation is printed. Footer Text that displays at the bottom of every slide or that prints at the bottom of a sheet of slide handouts.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Insert Headers and Footers and Print Presentation Handouts Slide handouts Printed images of more than one slide on a piece of paper. Footer selected Clear the Header check box to omit the header. Type file name to add file name to footer.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Insert Headers and Footers and Print Presentation Handouts Click Print Preview. The presentation displays as it will print. To print, click the Office button and then point to Print.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Insert Headers and Footers and Print Presentation Handouts Select Handouts (4 Slides per Page) Print Preview paneClick the Print What arrow to select what to print. Click to close Print Preview view.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Speakers Notes and Print Notes Pages Type notes directly in the Notes pane. Notes pane Used to type notes that can be printed below a picture of each slide.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Speakers Notes and Print Notes Pages Notes Pages Printouts that contain the slide image in the top half of the page and notes that have been created in the Notes pane in the lower half of the page. Text typed in the Notes pane

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Speakers Notes and Print Notes Pages If notes are not typed for a slide, the area below the slide will be blank. Print buttonNotes page Text from the Notes pane

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Speakers Notes and Print Notes Pages Click Slides option button and type slides to be printed. Select what to print.Print dialog box Select number of copies to print.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 1, you practiced the following skills: –Create a presentation –Use Normal view to edit and format your presentation –Use Slide Sorter view to organize your presentation –Use Slide Show view to display your presentation

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Type text in the Outline Pane –Use Keyboard shortcuts –Move and delete slides in Normal view –Design a presentation for an audience and location

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Type Text in the Outline Pane Outline tab selected Presentation outline Slide icon Slide title

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Type Text in the Outline Pane Bullet points selected Changes display in Slides pane. Type changes in the Outline tab.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Type Text in the Outline Pane Decrease List Level button New Slide inserted New slide layout displays in the Slides pane.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 11: Type Text in the Outline Pane Text that is typed in the Outline tab displays in the Slide pane. Type this text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Use Keyboard Shortcuts Keyboard shortcuts Activate commands by using a combination of keys on the keyboard. Hold down the Ctrl key and then press R to right align the text in title. Hold down the Ctrl key and then press B to apply bold to title.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 12: Use Keyboard Shortcuts Hold down the Ctrl key and then press E to center align text. Hold down the Ctrl key, and press I to apply italic to text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 12: Use Keyboard Shortcuts To save your presentation, hold down the Ctrl key and then press S. ScreenTips display keyboard shortcuts.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 13: Move and Delete Slides in Normal View Selected slides highlighted Press the Delete key to delete the selected slides.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 13: Move and Delete Slides in Normal View To move selected slides, drag them to the new location. Selected slides indicated by dark color Bar indicates the location to which the slides will be moved.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 More Skills 14: Design a Presentation for Audience and Location Consider the location where the presentation will be viewed Audiences of difference sizes have different viewing needs Maximize readability with large, simple fonts Avoid unnecessary text Create focus with large pictures

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for PowerPoint, Chapter 1

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 57 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall